Contract Administrator Resume Example City & County Of Denver, Denver International Airport

CONTRACT ADMINISTRATOR

Summary

Team-oriented professional with 15+ years of success in budgeting, financial analysis, contract procurement and account reconciliation in both public and private sectors.

Professional Experience

City & County of Denver, Denver International Airport July 2011 to Current Contract Administrator
Denver, CO

Responsible for tracking and managing the financial performance of the Operations & Maintenance (O&M) $25 million budget for Technologies.
Maintain budget integrity on a daily basis to provide management with "real time" budget spend and strategies to meet the budget within the allotted percentage.
Adjust budget lines to ensure account is funded to support procurement requests.
Forecast annual projected spend based on commitments and adjust accordingly to actuals.
Accurately forecast financial encumbrances for each active contract within Technologies.
Developed a method to track maximum contract liability on 42 contracts with a combined contract value of $77 million.
Provide team members with Request for Proposal (RFP) information.
Monitor purchase orders with an annual volume of approximately 800 purchase orders valued at $13 million.
Assist management in the annual budget planning for the subsequent year which includes analyzing previous year's expenditures to include recurring annual support, professional services and capital expenditures which will convert to O&M expenditure.
Input budget into the Performance Budget (PB) Financial system for 10 budget programs. Developed a budget tool to track at the program level.
Provide guidance to Technologies team for all travel reconciliations to ensure compliance with city-wide rules.
Approve budget spend up to $25 thousand.
Supervisory role for Business Management team on an as needed basis.

City & County of Denver, Denver International Airport February 2002 to June 2011 Associate Financial Management Analyst
Denver, CO

Verified and processed approximately 250-300 vendor contract invoices per month for payment and avoided prompt pay penalties.
Monitored the contract balance to ensure payments did not exceed maximum contract liability.
Added general ledger (GL) strings to Maximo for any newly created projects in a timely fashion for use by partnering divisions.
Reviewed and resolved technical interface errors between AMS Advantage and PeopleSoft on a daily basis so that invoices could be processed for payment by the Controller's office.
Requested change orders to Controller's Office for contract encumbrances and/or unencumbrances. Updated AMS Advantage to match the requested changes.
Input project budget transfers into AMS Advantage to allow for invoice payment.
Represented Accounts Payable team with Maximo upgrade to 6.2.3. Collaborated with Technologies' Project Manager to ensure the invoice module met all necessary requirements. Created a user guide and held training classes for team members resulting in a smooth transition to the new web-based application.
Elected as Functional Area Coordinator representative to address Maximo issues/concerns to Project Management Technologies team.
Created and tested interface test scripts when there were patch releases and/or an upgrade to ensure there were no technical problems encountered.
Provided guidance and support to Accounts Payable with any Maximo related issues.
Monitored and reconciled Accounts Payable Purchasing Card (P-card) for approximately 85 users for $450,000 per month.
Provided training and problem resolution to AP personnel and cardholders pertaining to data entry, card reconciliation and paperwork requirements.
Reviewed and corrected reconciliation submissions to balance with JP Morgan's credit card bank balance.
Prepared and posted prompt payment journal vouchers (JV's) into AMS Advantage for all Divisions in a timely fashion.

AT&T October 1990 to May 1998 Financial Analyst
Denver, CO

Developed access expense financial analysis for 7 Western Region states.
Monitored and analyzed budget variances, including actual costs versus budgeted costs.
Assisted Senior Management Strategic Pricing partners by providing expense analysis relating to unit costs. This information was used to assist with decisions regarding AT&T's long distance rates and local market entry plans.
Trained team members how to input tariff rates into the national database.
Supported national process team with systems testing of various financial databases.

AT&T January 1981 to September 1990 Bill Processing Supervisor
Denver CO and Pleasanton, CA

Administered the accurate and timely booking of approximately $700 million annually in access expense for the Western Region.
Developed and analyzed forecasts for booking of access expense into Corporate Books.
Scheduled and chaired monthly Book Close review meetings.
Performed monthly trending analysis of booked access expense and coordinated with respective internal groups to ensure changes were correctly completed.
Identified roles and responsibilities, time lines, and systems coordination to successfully transition Book Close functions to Alpharetta, Georgia.
Supervised 8 employees to meet operational level performance targets.

Education

University of Denver BBA Denver, CO

Skills

Microsoft Office (Outlook, Advanced Excel, Word and PowerPoint)

Maximo

PeopleSoft

AMS Advantage

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Contract Administrator Resume Example

Resume Score: 90%