LiveCareer-Resume

contract administrator resume example with 17+ years of experience

Jessica
Claire
resumesample@example.com
(555) 432-1000,
, , 100 Montgomery St. 10th Floor
:
Professional Summary

Enthusiastic Contract Administrator eager to contribute to team success through hard work, attention to detail and excellent organizational skills. Clear understanding of what it takes to get the project done. Motivated to learn, grow and excel. Flexible and hardworking with a strong drive to succeed

Skills
  • Teamwork
  • Communication
  • Adaptability
  • Organization
  • Verbal and Written Communication
  • Problem-Solving
  • Project Support
  • Construction Administration
  • Financial and Operational Reporting
  • Contract Reviews and Edits
  • Flexibility
  • Subcontracting Management
Certifications

Oregon Notary

Education
North Medford High School Medford, OR, Expected in 06/2001 High School Diploma : - GPA :
Work History
Rapid Global Business Solutions, Inc - Contract Administrator
Santa Fe Springs, CA, 04/2022 - 06/2023
  • Contract execution, Order payment and performance bonds, certificates of insurance, and prepare job files.
  • Request certificate of insurance (Liability/Worker’s Comp per risk management and owner’s requirement/limits).
  • Receive executed sub-contract package and review; If subcontractor is non-union prepare terms and conditions letter and request a one-time agreement; Notify Union of non-union contractor on projects.
  • JDE; set up job, then export from heavy bid (make all adjustments and corrections).
  • Enter subcontracts into JDE. Process weekly invoices and prepare pay estimates for AP department.
  • Facilitated execution of change orders for contracting department.
  • Request & verify certified payroll, preliminary notices filed by sub-contractors subs and vendors
  • Document Control; Responsible for correspondence between the PM’s and owners; Maintain foreman report files, job files, certified payroll, sub-contractor files, purchase orders. Assisted with managing and maintaining current and closed job list; Close completed jobs and collect necessary documents from sub-contractors, vendors, and service providers.
  • Provided administrative support for several projects valued over $50,000,000
  • Monitored incoming contracts and service agreements for correct pricing and information.
  • Created and delivered all contract billings based off project managers pay estimates. Monitored aging invoices and notified project manager and credit department.
  • Prepared and reported financial records for 4 divisions on earned revenue for all construction projects.
  • Optimized organizational systems for payment collections, AP/AR, deposits and record keeping.
Bdo - Administrative Assistant
Troy, MI, 08/2019 - 04/2022
  • Coached new employees on administrative procedures, company policies and performance standards.
  • Executed record filing system to improve document organization and management.
  • Created detailed expense reports to facilitate reimbursement for business expenses incurred.
  • Kept projects on schedule by managing deadlines and adjusting workflows as needed.
  • Developed and maintained automated tracking systems, hard copy files and records to enhance office workflows.
  • Worked within applicable standards, policies and regulatory guidelines to promote safe working environment.
  • Conferred with customers to address questions, problems and requests for service or equipment to allocate dispatch coverage during peak service times.
  • Reported to management operational activities and maintained current records.
  • Received new orders, and assigned personnel.
  • Prepared weekly payroll for all field personnel ensuring correct job coding and job class type codes were used.
  • Main point of contact for all hired trucking companies that company hired drivers from. Collected and coded lease tickets for weekly payments based on job type and work conducted.
  • Added and tracked extra job billings per project manager or job foreman's requests.
  • Tracked and coded all invoices for rental equipment based on Heavy Job Records of equipment use.
Lobel Financial - Receptionist
Sacramento, CA, 05/2017 - 08/2019
  • Answered 50-100 calls per day on central telephone system and directed calls accordingly.
  • Confirmed appointments, communicated with clients and updated client records.
  • Managed multiple tasks and met time-sensitive deadlines.
  • Monitored and screened visitors to verify accessibility to inter-office personnel.
  • Greeted incoming visitors and customers professionally and provided friendly, knowledgeable assistance.
  • Received and routed business correspondence to correct departments and staff members.
  • Kept reception area clean and neat to give visitors positive first impression.
  • Sorted, received and distributed mail correspondence between departments and personnel.
  • Responded to inquiries from callers seeking information.
  • Provided clerical support to company employees by copying, faxing and filing documents.
  • Oversaw inventory materials monitoring, requisitions and supply re-stocking.
  • Scheduled and confirmed appointments and meetings for senior management team.
  • Coordinated travel accommodations, agenda, and transportation for staff and out-of-town visitors.
  • Restocked supplies and submitted purchase orders to maintain stock levels.
  • Maintained computer and physical filing systems.
  • Reviewed company employees expense reports checking for coding errors or missing receipts. Sent all approved reports to controller for final approval.
  • Distribution of all certified payroll reports.
University Of Tennessee Medical Center - Manager
Knoxville, TN, 04/2006 - 05/2017
  • Controlled store inventory and reviewed cash handling and operations reports.
  • Oversaw employee performance, corrected problems and increased efficiency to maintain productivity targets.
  • Established and optimized schedules to keep coverage and service in line with forecasted demands.
  • Coached employees and trained on methods for handling various aspects of sales, complicated issues and difficult customers.
  • Trained team members in successful strategies to meet operational and sales targets.
  • Kept orderly and accurate accounting records by monitoring sales documentation.
  • Offered hands-on assistance to customers, assessing needs and maintaining current knowledge of consumer preferences.
  • Trained and developed new employees for ease of transition into team.
  • Maintained clean, adequately stocked and organized store by streamlining daily operations and introducing new procedures.
  • Effectively allocated tasks during high-traffic times to keep operations running smoothly and employees focused.
  • Cultivated customer loyalty to enhance retention by delivering outstanding service.
  • Reviewed reports of cash and operations to effectively control store inventory.
  • Maintained customer satisfaction with quick and professional handling of product returns.
  • Strengthened merchandising and promotional strategies to drive customer engagement and boost sales.
  • Completed daily paperwork and computer entry of sales data as established by management.
  • Completed employee payroll using Quickbooks software.
  • Completed daily bank deposits for both store account and OLCC account.
  • Check signer for company account.
  • Maintained vendor relations.
  • Completed all AP and AR duties.

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Resume Overview

School Attended

  • North Medford High School

Job Titles Held:

  • Contract Administrator
  • Administrative Assistant
  • Receptionist
  • Manager

Degrees

  • High School Diploma

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