Responsible for many different roles and the flexibility to move around within the company serving as the main point of contact for the Texas location.
Build and maintain customer relations, submit billing and statements to customers for the Texas location.
Work with corporate office on collections and revenue updates for cash flow projections.
Request approval for all purchases and issue PO's.
Receive & disperse all accounts payable bills for management approval.
After approval, gather all pertaining info to put into a system and submit for payment Maintain all DOT vehicle, maintenance, and personnel files.
Work with HSE Manager at the Corporate office to assure that all company vehicles have the proper up to date paperwork needed to travel.
Designed and established all aspects of clerical duties for the start-up of the company.
Responsible for all clerical and administrative duties including; accounts payable and receivable, human resources, maintenance and upkeep of filing systems, greeting customers, answering multi-line phone system, scheduling all travel arrangements and housing needs for a staff of 50 plus employees.
Assist CEO and management with building and maintaining customer & vendor relations, marketing, complete and submit new vendor MSA agreements.
Request and keep updated COI for all customers and vendors.
Build and maintain Vehicle & Maintenance files, DOT Employee files & drivers logs, report monthly IFTA mileage & issue fuel cards for company vehicles.
Track and ensure registration and insurance on all company vehicles up to date as well as serving as the point of contact for any vehicle needs pertaining to insurance claims.
Worked in the courthouse to put together run sheets and make copies of all documents pertaining to a specific piece of land the client is interested in drilling.
Mediator between the client and potential lessor by helping with getting leases signed for the client and sending bonus checks to the lessor.
Cursory work for Law Firms to examine the title their client has given them is accurate and confirm no documents or mineral/surface owners were left out in a lease.
Daily duties included assisting Body Shop and Oil & Gas customers with all their paint and vehicle maintenance needs.
Visiting with customers weekly to make sure products were up to date and working well with the customers' needs and codes for safety.
Worked hand in hand with customers to give their employees training classes on safety and use of products I sold for the company.
Responsible for monthly revenue reports, A/R billing for the companies 7 branch locations and corporate location. Check and balance the monthly A/R billing by working with the inventory manager to make sure everything has been billed for.
Assistant to 27 salesmen in daily functions of the company; gathering all lab reports from salesmen and sending reports to their customers. Answer daily correspondences from customers for salesmen.
Assist Safety Manager with employee information; organizing time cards, updating employee safety files and preparation of company-wide meetings. Keep MSDS manuals current.
Daily responsibilities included greeting customers, answering multi-line phone systems, accounts payable/receivable, filing, copying, and all other general office duties. Assistant to the salesmen, gather and organize new hire information, timecard, payroll, and all other HR duties.
Manage all of the accounts payable/receivable accounts and end of month sales taxes. Maintain and upkeep of all employee files, customer/vendor files and all other files for the company.
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