In my last position, as a senior executive assistant, I was responsible for running the day-to-day needs of the executive department. I attended board mettings, wrote the minutes, and assisted with creating PowerPoint presentations (much of which came from outside sources, and required consolidation to ensure all of the data and text was in uniform condition). I fielded phone calls for the CEO, CFO, COO and the chairman of the board. I was responsible for making travel plans, generating itineraries, and creating accounts payable documentation. There was virtually nothing in that position that I assisted with.
In my position at The Lewin Group, I provided day to day support to two senior executives. The position required scheduling appointments, creating government proposals, preparing itineraries, interfacing with clients, providing phone support, along with creating and sending memoranda and standard mail. In addition, I worked with travel agencies to make arrangements to many executives, both national and international.
I served as an executive assistant at DynCorp International. The job duties included creating documents for clients, providing telephone support, ensuring the accuracy of any documents being sent out, preparing MS Excel spreadsheets, assisting the executives in creating lengthy government contracts, most of which involved proofreading, creating uniformity, and ensuring the information being sent was error free, and making sure all of the components of communication, whether online or standard paper letters, proposals, etc., were included and following up to ensure reciept.
Job duties, as an administrative assistant, were based primarily of listening to speaking dictation and creating typed correspondence. This was done by executives creating a tape of their letters, memoranda, small presentations, etc. I was responsible for accurately creating this documentation, being especially careful to ensure accuracy, and sending the documents out to their intended addressees, or back to the executive who created the voice dictation. In addition, I assisted the department manager with assistance in running the department, greeting customers, problem resolution, ordering supplies, and ensuring that deadlines were met. I had, nor do I have, a problem with working overtime and/or traveling. I am comfortable interaction with staff at all levels, and meeting or exceeding expectations.
I very much enjoyed being a student at UOP. I worked very hard at reaching a perfect GPA. I wrote a substantial number of papers and presentations, interacted with fellow students and faculty. Unfortunately I had to put the degree on hold, as I was mothering a newborn son in 2008. At some point, I intend to complete this degree. If time permits, I will consider completing the coursework for a B.A.
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