associate director resume example with 20+ years of experience

Jessica Claire
  • Montgomery Street, San Francisco, CA 94105 609 Johnson Ave., 49204, Tulsa, OK
  • Home: (555) 432-1000
  • Cell:
Professional Summary
• Highly focused and results-oriented in supporting complex, deadline-driven operations; able to identify goals and priorities and resolve issues through to completion. •Consult and advise administrators on a wide variety of sensitive personnel issues (e.g. discipline, hiring, promotions, equity concerns and terminations) for the purpose of assisting in effective decision making and enforcing all relevant policies, procedures and regulations. •Oversees and coordinate procedures for performance evaluation/appraisal of administrative employees. •Development and maintenance of detailed administrative and procedural processes to reduce redundancy, improve accuracy and efficiency, and achieve organizational objectives. •Highly experienced in pre-and post-award administration of research grants and contracts, including effort certification and compliance reporting. •Demonstrated capacity to act as key administrative strategic partner for senior leaders including coordinating cross-functional activities, and effectively managing and improving operational work streams and communications. •Proven leadership and years of supervisory experience in multiple cross-functional team roles. •High-level strategic decision-making and problem solving skills. •Proven track record of accurately completing data-driven research, reporting, and communication. •Highly experienced with Workday (Brown University’s Human Resources and Financial System).
  • Academic, Teamwork
  • Budgets, Workshops
  • Budget
  • Business plans
  • Consultation
  • Contracts
  • Data analysis
  • Edit
  • Equity
  • Financial
  • Financial Modeling
  • Financial Planning
  • Funds
  • Grant proposals
  • HRIS
  • Human Resource
  • Human Resources
  • HR
  • Leadership
  • Notes
  • Director
  • Managing
  • Managerial
  • Managerial Accounting
  • Materials
  • Meetings
  • Office
  • Payroll
  • Personnel
  • Policies
  • Promotional materials
  • Proposals
  • Proposal
  • Publicity
  • Recording
  • Reporting
  • Research
  • Statistics
  • Strategic
  • Structured
Work History
Associate Director, 01/2007 to Current
Ihs MarkitUs Remote, FL,
  • Structured and implemented programs and policies in the areas of training, and compensation.
  • Oversee HR and Financial Systems (via Workday) for 221 staff, 150 primary faculty, 100 part time faculty, 30 Postdocs.
  • Play a CRITICAL role in overhauling the School’s transition from outdated HR systems into a fully integrated HRIS and Financial platform from Workday.
  • Instantly improved analysis, reporting, and planning capabilities while streamlining daily HR and financial functions.
  • Direct Schools’ complex faculty affairs office that includes delegation of special projects to appropriate staff.
  • Foster a teamwork/open-door environment conducive to positive dialogue across the School of Public Health while maintaining highly sensitive information.
  • Direct Human Resource actions for all faculty, postdocs and staff in the School of Public Health.
  • Analyze and assess sensitive issues recommend and deploy courses of action.
  • Maintain mutually supportive, professional relationships with the Brown University’s campus constituents, including the Medical School, Office of the Dean of the Faculty, Provost, and academic units that report to the Dean of Public Health.
  • Manage office budgets, federally funded awards, accounts and records, totally $52M.
  • Developed budget proposals and business plans for external contracts and sub-awards.
  • Hire, train and supervise support staff and faculty with recording, analysis, and reporting of complex and confidential salary, tenure and appointment data and statistics.
  • Administer salary offers, job audits, promotions and equity concerns, through extensive consultation and data analysis.
  • Work with Associate Dean to develop an inclusive environment to take issues of racism, bias, and equity for staff.
  • Maximize opportunities to diversify the pool of applicants for staff positions.
  • Support the School community in the staff selection process.
  • Extend best practices in the faculty hire process to identify and challenge unconscious biases that can impact selection.
  • Manage departmental senior-level faculty committees to insure successful attainment of all committee responsibilities.
  • Ensure SPH is in compliance with University procedures and guidelines.
Administrative Manager, 01/2005 to 01/2007
New York UniversityBrooklyn, NY,
  • Environmental Change Initiative •Responsible for fiscal management including but not limited to preparing and managing external grant proposals and budgets, totally $15M.
  • Audit and reconciliation of ECI operating budget, director start-up funds, approximately $1.5M.
  • First level of contact; respond to information requests, conduct correspondence, schedule meetings and appointments.
  • Manage seminar and workshops, creating invitations and promotional materials, booking venues, and selecting guest speakers.
  • Manage the director’s calendar, coordinate travel both domestic and international.
  • Liaise and coordinate with multi-disciplinary faculty across departments.
  • Administer faculty searches.
  • Higher and say more •Draft, proofread and edit reports, publicity materials, attend meetings, record and distribute meeting notes.
Administrative Coordinator, 01/1999 to 01/2005
Allied PickfordsTX, State,
  • Designed and maintained computerized reporting systems.
  • Managed grant proposal process.
  • Oversaw undergraduate concentration program.
  • Served as back up for all managerial functions including coverage during manager absence.
  • Put as last bullet •Directed and managed budgets for Operating, Grant and Gift accounts totaling $7M.
  • Assisted senior faculty members with course information and evaluation.
  • Managed payroll for staff, miscellaneous, faculty and contracted personnel.
Strategic Human Resources Leadership Certificate Program, eCornell (Cornell Online Education Programs): , Expected in
Bryant College - , RI
Financial Modeling, Financial Planning, Principles Managerial Accounting •Certificate Program in Research Administration and Compliance, Brown University •Certificate in Business Analytics: , Expected in
Bryant University - ,

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Resume Overview

School Attended

  • Bryant College
  • Bryant University

Job Titles Held:

  • Associate Director
  • Administrative Manager
  • Administrative Coordinator


  • Strategic Human Resources Leadership Certificate Program, eCornell (Cornell Online Education Programs)
  • Financial Modeling, Financial Planning, Principles Managerial Accounting •Certificate Program in Research Administration and Compliance, Brown University •Certificate in Business Analytics

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