(555) 432-1000,
Montgomery Street, San Francisco, CA 94105
Executive Profile

Determined and proactive Executive Assistant who works with a sense of urgency to anticipate the needs of senior-level executives. Thrives in a fast paced, dynamic environment.

I excel at analyzing, prioritizing and completing tasks while exhibiting professionalism and sound judgment.

Skill Highlights
  • Microsoft Office proficiency
  • Proper phone etiquette
  • Time management
  • Professional and mature
  • Strong problem solver
  • Invoice processing
  • Social media knowledge
  • Administrative support specialist
Willoughby South High , Expected in High School Diploma : - GPA :
Core Accomplishments

Supported company President through personal document management, calendar organization and collateral preparation for meetings.

Decreased costs by by negotiating pricing with vendors regarding all materials needed for production.

Professional Experience
Northwest Spine & Pain Medicine - Assistant to the President/ Purchasing Manager
, , 2011 - 2016
  • Order all materials.
  • Keep track of material inventory.
  • Keep track of material quotes Set up meetings with vendors Release jobs Responsible for accounts payable and receivable.
  • I set up all vendor accounts.
  • Track employee time on plant machines Maintain scrap reports.
  • Collaborated with other administrative team members, human resources and the finance department on special projects and events.
  • Created and maintained computer- and paper-based filing and organization systems for records, reports and documents.
  • Investigated issues and problems and drafted responses to urgent requests.
Veterans Health Administration - Virtual Assistant
Klamath Falls, OR, 2009 - 2011
  • I do Marketing, Mailings, Report generation, Database input, Database management, Client communications, Client support/help desk.
  • Customer Service.
  • Weekly commission and lead spreadsheets, Email Management, Document preparation, Lead tracking, and more for my clients.
Home Selling Team - Administrative Assistant
City, STATE, 2003 - 2009
  • Coordinate meetings & seminars for owner of company.
  • Place orders.
  • Answer emails.
  • Track leads, email open rates, best subject lines.
  • Processed credit card transactions.
  • Make spreadsheets & type reports.
  • Hire, fire & supervise employees.
  • Upload reports into websites.
  • Send out batch emails & faxes through database.
  • Send out correspondence.
  • Accounts Payable/Receivable.
  • I Supervised mailroom.
  • I did all office scheduling.
  • Make sure all contracts & forms are kept up to date.
  • Set up accounts.
  • I was responsible for ordering office supplies.
  • Hiring, firing & supervising employees.
  • Delegate tasks.
  • Customer Service.
  • Making sure Real Estate forms were updated.
  • Answering emails from prospective investors.
  • Setting up or terminating agents between our company and the state board.
Mail Boxes Etc - Office Manager, Administrative Asst; Customer Service Mgr
, , 01/1986 - 01/2003
  • I trained all employees.
  • I supervised up to 15 employees.
  • I coordinated the schedules & calculated all the time sheets.
  • Responsible for all accounts payable and receivable.
  • Maintain all files and records.
  • I set up all customer accounts.
  • Took primary responsibility for inventory control.
  • I ordered all supplies.
  • Prior to the 2nd & 3rd stores being sold, I coordinated all inventory between the stores.
  • I upgraded all programs for both stores, making sure all employees were updated as well.
  • Responsible for all daily and monthly reports, via computerized programs.
  • Responsible for many store and customer mass mailings.
  • Also put together some in-house advertising from various computer programs.
  • I set up several computer programs for customer database information.
  • Data entry for UPS & POS computers, I managed and updated all programs in those two computers to ensure correctness and accuracy.
  • I updated all store procedures, making sure all rules and regulations were being followed.
  • I also made sure all regulations and procedures for other companies (US Postal System, UPS, FED Ex-etc) we used were being followed.
  • Took care of all customer concerns emailed to the store.
  • I processed all customer orders received via email, and followed through to delivery to assure customer satisfaction.
  • Fulfill all customer requests for information, and product or service details emailed to the store.
  • Make sure any and all customer problems are taken care of to assure outstanding customer service.
  • Knowledgeable in Microsoft Office, Quickbooks.
  • I am also proficient at working on the Internet, as well as copiers and fax machines and maintaining all equipment.
  • I work well unsupervised, having done a good deal of my work on my own, before store hours or from my home office.







Good Learner

Professional Appearance, Attitude and Demeanor

Excellent Computer Skills

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School Attended

  • Willoughby South High

Job Titles Held:

  • Assistant to the President/ Purchasing Manager
  • Virtual Assistant
  • Administrative Assistant
  • Office Manager, Administrative Asst; Customer Service Mgr


  • High School Diploma

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