NYC DOHMH - Bureau of Chronic Disease Prevention and Tobacco ControlNew York, NYAssistant to Director OperationsManaged multiple projects and responsibilities working for the Operations, Clinical & Scientific, Legal, Housing and Tobacco Control units, reporting directly to the Directors of these areas. Also managed most aspects of contracts and invoice' processing for the Bureau, Intern supervision and Employee Relations. ◦ Started, and completed software and content training program and manuals for employees, which were directly credited with improvement performance by a measured 25%. In charge of preparing, analyzing, streamlining content and requirement of new procedures to prepare training manuals for various units. ◦ Preparing notes and manuals, culled from meetings and conversations. ◦ Developed and taught a much needed monthly refresher computer skills' class for bureau employees; ◦ Initiated and developed a contract procedure designed to streamline steps by the creation of forms. Generated content by developing questionnaires specific to each task, which facilitated and made each task easier and employees accountable for time spent with each document. The length of time contracts were in the Bureau was reduced from an average five months to 30 days. ◦ Proposed and orchestrated the creation of a successful system to reduce invoice payment time by 54% by creating forms and charts and by teaching vendors correct back-up documentation for each deliverable. ◦ Digitized six years' worth of the Bureau's paper contracts' files into a network-based software program; ◦ Researched, tallied, summarized production for daily/monthly/quarterly statistical reports to the CDC, City Council, NYS Dept. of Health, etc., in order to present an overview of the status or activity level of data, and promote adherence of activity to standards. Deviations identified clearly and promptly. Feedback/corrective action initiated within prescribed deadlines. ◦ In charge of ordering/keeping track of supplies for 116 employees - reduced waste by 35% in two years. ◦ Researched information and answered correspondence and queries from general public and other agencies regarding bureau's work. ◦ Planned/coordinated business development events, employees' and partners' retreats, holiday parties, etc. ◦ In charge of Interns program, from interviews to training and managing their work. ◦ Aligned a disjointed way of keeping track of tasks' progress on all projects in the bureau, thus increasing production and communication flow in a noticeable way. ◦ Managed the calendar for the directors of the eight units that comprise the bureau. ◦ When charged with improving employee morale, founded a committee to welcome new employees, created a New Employee handbook and many other events that reversed the problem completely.
January 1985 to January 2011
Progress for Peace FoundationNew York, New YorkAssistant to DirectorVital role in all negotiations and preparation of contracts with banks and recipient country governments, as well as training all entities involved in projects. Represented foundation and developed relationships with scientists, technics and government officials throughout the world. Successfully launched many service and marketing development initiatives. ◦ Coordinated all aspects of project qualification, preparation, development, implementation, administration and continuous assessment of projects' funding, budgeting and completion for the projects/programs the foundation had in developing countries ◦ Worked with foreign government agencies to secure project approvals and coordinate projects' completion ◦ Managed workflow among the various departments at the foundation. ◦ Diplomatically resolved complaints of host countries on an "as-needed" basis ◦ In charge of handling logistics for all events promoting the foundation or the projects we worked on ◦ Prepared grant applications, procured needed data and back-up documentation from various sources ◦ Executed all administrative oversight functions on behalf of the Director ◦ Specialized in negotiating bids, prices, and grants. ◦ Interfaced with local planning, operating, finance, and legal organizations to meet local requirements and create positive relationship with community and civic leaders in countries where the foundation had working projects.
CUNY / Hunter College New York, New York, USBusiness AdministrationBachelor of ArtsCUNY / Hunter College New York, New York Bachelor of Arts / Business Administration June 1987
New York University New York, New York, USReal EstateNew York University New York, New York Seventeen courses on diverse Real Estate topics
◦ English / Spanish - write,
Researched, tallied, summarized production for daily/monthly/quarterly statistical reports to the CDC, City Council, NYS Dept. of Health, etc., in order to present an overview of the status or activity level of data, and promote adherence of activity to standards. Deviations identified clearly and promptly. Feedback/corrective action initiated within prescribed deadlines
Contracts, Documentation, Training, And Marketing, Basis, Budgeting, Finance, Logistics, Marketing, Marketing Development, Workflow, Accountable For, Business Development, Class, Comprehensive Large Array Data Stewardship System, Corrective Action, Correspondence, Employee Relations, Invoice, Operations, Ordering, Progress, Teaching, Training Manuals, Translate, Real Estate