assistant facility manager resume example with 20+ years of experience
Jessica
Claire
resumesample@example.com
(555) 432-1000,
Montgomery Street, San Francisco, CA94105
:
Professional Summary
Superb and experienced administrator and coordinator seeking a challenging and professional position that will utilize my skills in customer service, project management, planning, and organization. You will also get a candidate with strong analytical, multitasking and problem-solving skills.
Skills
Project team management for interior renovations, restacks and relocations.
Develop and maintain business relationships with clients, architects, engineers and building management.
Fiscal ā Purchase orders; assist in budget development, accounts payable verifying and coding, and contracts.
Coordinate furniture ordering, purchasing and installation.
Manage / oversee all life, health and safety initiatives, vendor relationships, mechanical systems.
Oversee office and cleaning supplies ā ordering and inventory control.
Clients, Purchasing
Directing, Recruiting
Financial, Reporting
Hub, Safety
HVAC, Supervision
Inventory management, Telecommunications
Logistics
Mechanical
Leadership and supervision
Service contracts management
Facility [Type] inspections
Payroll and budgeting
Budgets
First Aid/CPR
Managed diverse staff ā hire, train, develop, schedule and discipline.
Computer literate in MS Word, Excel, Outlook and Internet and proficient in a host of computer software programs used for internal applications including PeopleSoft, Work Order systems, and Procurement and ordering systems..
Space planning ā modular setups, furniture standards ā building codes (ADA), inspect buildings for occupancy.
Administrative, MS Word
Coordinate with building management for daily problems, services and activities.
Manage architects, engineers, general contractor activities during project cycle.
AUTOCAD experience
Customer relations, Project management
Delivery, Quality
Executive management, Repairs
Government, Research
HR, Space planning
Inventory control, Team management
Team lead, Telephone
Director
Excel
Planning and scheduling
Operations oversight
Staff Management
Policy and procedure modification
Customer service
Education
Valdosta State UniversityValdosta, GAExpected in ā āMasters of Public Administration: - GPA:
Valdosta State UniversityValdosta, GAExpected in ā āBachelor of Business Administration:Management - GPA:
Work History
Jones Lange Lasalle Inc. - Assistant Facility Manager Minneapolis, MN, 08/2016 - 03/2020
Supervised staff of [Number], including [Job title] and [Job title] in day-to-day activities.
Conducted [Timeframe] inspections of facility grounds, external structure, systems, and equipment.
Oversaw all aspects of equipment installation, maintenance, and repair for both internal and external services.
Tracked and documented operational and financial records to perform [Timeframe] analysis of performance and costs.
Evaluated facility operations and personnel for safety and health regulations compliance.
Supervised [Number] team members throughout redesign and renovation process.
Initiated timely project management within budget constraints for multi-faceted problems concerning executive leaders.
Kept physical files and digitized records organized for easy updating and retrieval by authorized team members.
Managed costs and billing and resolved financial discrepancies effectively through organizational management of account information using [Type] software.
Drove implementation of [Type] and [Type] software to automate office operations, including [Task], [Task] and [Task].
Tracked and recorded expenses and reconciled accounts to maintain accurate, current and compliant financial records.
Oversaw office inventory activities, including ordering and requisitions, stocking and shipment receiving.
Facilities Position serving Oracleās 4 floor facility in the Perimeter area as Facility Coordinator.
Responsible for reporting Headcount, PO Summaries, and Space reports for the facility.
Serve as backup and assistant to current Sr. Facilities Manager
Responsible for all space assignments for the facility.
Assist with administration of projects and gives hands on provisions with any Facility projects.
Serves as team lead and provides training as needed for team exercises and undertakings.
Manages services and maintenance contracts for office mechanical, fire and safety, and other equipment through vendor contact and purchase order requisitions.
Formulated yearly expense budget through Property Budget system yearly and maintained and reported budget variances throughout the year.
Assisted Facilities Manager in all aspects of project implementation, including materials procurement, contract preparation and scheduling.
Served the facility team as district contract administrator.
Issued contracts for services and approved and gathered information for new and current vendors to input into the companyās financial system.
Collaborated with management on long and short-term facility projections and space requirements.
Coordinated all moves, adds, and changes with affected departments and served as a liaison with Engineering, Purchasing, Logistics, Internal Technology and other service providers to see projects through completion.
Reconciled invoices associated with moves, repairs, and improvements to the facility.
Maintained space planning records through Aperture CAD system.
Floor plans and personnel records for the facility were maintained through this system.
Provided project management for office relocations and closures including coordination of construction projects, and furniture and equipment vendors.
Experienced in preventative maintenance programs for UPS, HVAC, and Fire Safety systems as well as other building required equipment.
Supervised the operation of mailroom for several company locations including supervision of its staff and personnel issues.
Staff included at least 15 employees.
PepsiCo, Pizza Hut - General Manager City, STATE, 01/1993 - 01/1995
Had the overall responsibility for directing the daily operations of a restaurant, ensuring compliance with company standards in all areas of operation, including product preparation and delivery, customer relations, restaurant maintenance and repair, inventory management, team management, recruiting and retention of team members, financial accountability, ensuring that the highest quality products and services are delivered to each customer and other duties as required or assigned.
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