Administrator, Treasurer Resume Example Penthius Solutions, Inc

ADMINISTRATOR, TREASURER

Summary

Dedicated and focused Professional who excels at prioritizing, completing multiple tasks simultaneously and following through to achieve project goals. Seeking a role of increased responsibility and authority.

Highlights

Results-oriented self-starter
Self-directed, time management
Meticulous attention to detail
Strong problem solver

Resourceful
Dedicated team player
Strong interpersonal skills
Meeting planning, detailed meeting minutes

Accomplishments

Received merit raises for strong attention to detail, exemplary customer service and team-player attitude.
Promoted to Executive Secretary after 12 months of employment.
Maintained clear lines of communication, fostered good client relations and promoted positive public relations.
Successfully planned and executed corporate meetings, lunches and special events.
Maintained high confidentiality in various aspects of business.
Increased office organization by developing more efficient filing system and customer database protocols.
Established ease of locating supplies, removed wastefulness by maintaining strict inventory control.
Planned and executed all aspects of department moves.
Determined best and most cost-effective way to send mail and packages.

Experience

Administrator, Treasurer08/2014 to CurrentPenthius Solutions, IncLithia, FL

HR: Review resumes, schedule interviews, on-board new employees, answer general questions, manage personnel records, obtain Client feedback about employees during their performance evaluations.
Scheduling: Meetings (in-person, teleconference) with clinical statisticians and statistical analysts, calendar management
Documents: Create letters, responses, memos, minutes, take shorthand dictation; create spreadsheets, graphs, charts, macros, presentations, newsletters and pamphlets.
Accounts Payable: Receive invoices, review for accuracy, process for payment, file paid invoices, review payroll for accuracy, process P-card expenses.
Accounts Receivable: Review for accuracy, process for distribution, invoicing.
Purchasing: Initiate, process, and expedite purchase orders and invoices; communicate with vendors.
Travel: Make and expedite travel arrangements; create travel itineraries.
Records Managament: Create and maintain departmental files and library.
Supplies: Establish and maintain supply area; contact vendors and order supplies.
Maintenance: Schedule and oversee maintenance and repair contractors.
Shipping: Send mail and overnight shipments.

Co-Owner08/2005 to 03/2014Janssen Investments, LLCGreenwood, IN

Property Management: Complete oversight of all property management, income and expenses.
Risk Management: Conducted annual inspections of each property to determine capital needs for upcoming fiscal year; monitored and controlled the spending of the capital budget; created a strategy on responding to unplanned or escalating expenditures.
Forecasting: Trends affecting major projects, funding, and deferrals for unplanned capital expenditures.
Interviewed and approved/disapproved future tenants through applications, credit and background checks, wrote and signed leases, collected deposits and surrendered keys; performed property walk-throughs; established and enforced related policies and procedures.
Critical Thinking: Promptly responded to emergencies; responded to and followed up with all emergency situations at each property and if needed, coordinated with insurance adjusters and managed any claim process.
Maintenance: Interviewed and hired vendors; planned, assigned, and directed the maintenance and repairs of each property with active involvement with contractors.
Records Management: Established and maintained filing system.

Senior Administrative Assistant04/2002 to 12/2004Eli Lilly & CompanyIndianapolis, IN

Administrative Support: Supported MTT Director, his staff, the CTC managers and their staff, the MPM and Statistical departments.
Database Management: Created and maintained group databases; approved or rescinded access requests.Customer Service: Answered phones and provided internal customer service.
Scheduling: Meetings (in-person, video, off-site), conference calls, and events on and off-site. Performed heavy calendar management.
Travel: Made and expedited travel arrangements.
Shipping: Sent mail and overnight shipments, maintained supply area.
Records Management: Created and maintained org charts, library, and departmental files.
HR: Scheduled interviews and on-boarded new employees.
Accounts Payable: Processed expenses
Mentoring: Tutored, supervised and mentored contracted Assistants in MPM and Statistical departments and Junior Assistants in other departments..
Assistance: Provided backup executive assistance for other Vice Presidents and Directors.

Senior Administrative Assistant09/1998 to 05/2001Ernst & Young, LLPNew York, NY

Administrative Support: Supported two Partners and staff.
Documents: Designed client proposals and invoices and ensured quality; liaison between Print Shop, Purchasing, and department.
Database Administration: Created and maintained databases, performed mass mailings.
Records Management: Coordinated sales tracking data input.
Customer Service: Answered phones and provided internal customer service.
Scheduling: Meetings, conferences and conference calls.
Travel: Made and expedited travel and car arrangements; processed expenses.
Supplies: Redesigned and maintained supply area; communicated with vendors.
Shipping: Sent overnight and messenger shipments.
HR: Managed personnel records.
Assistance: Provided backup executive assistance for other assistants.

Purchasing Administrative Assistant / EDI Coordinator02/1998 to 08/1998Tara Toy CorporationHauppauge, NY

EDI Coordinator: Electronically pulled in client orders, sent out order acknowledgments and invoices, and expedited client receipt of invoices.
Reporting: Compiled various inventory reports and spreadsheets for President, Comptroller, and account executives.
Purchasing: Initiated, processed, and expedited purchase orders and invoices, communicated with vendors and transportation companies.
Inventory Control: Maintained inventory control.

Executive Secretary07/1994 to 02/1998ADP Investor Communication ServicesEdgewood, NY

Administrative Support: Provided administrative support to the Vice President and Director of Client Services and staff; answered phones and provided initial customer service; scheduling; prepared documents; received high-level guests and customers.
Design: Designed client voting ballots utilizing Xerox Elixir and sent print jobs to in-house mainframe printers.
Purchasing: Coordinated purchasing of paper for client voting ballots; liaison between Purchasing, Mutual fund and Printing departments.
Database Administration: Created and maintained databases and performed mass mailings; notarized documents.
Travel: Made and expedited travel arrangements, processed expenses.
Supplies: Ordered and management supplies, communicated with vendors.
HR: Managed personnel records.
Shipping: Supervised all departmental overnight shipping, and tracked sales leads.
Records Management: Maintained daily job records.
Reporting: Compiled quality measurement data for participation in monthly meetings with the President, Vice President, and Director.
Assistance: Backup executive assistance to President, other Vice Presidents and Directors when needed.

Senior Secretary05/1993 to 07/1994TempForceMelville, NY

Administrative Support: Temporary support to Vice President of Client Services and departmental staffs.
Supplies: Ordered supplies.
Database Management: Maintained databases
Documents: Performed mass mailings.
Customer Service: Directed incoming customer service calls, produced and maintained client job matrixes and retrieved hard copy reports requested directly by external customers.
HR: Managed personnel records.
Assistance: Front Desk backup reception.

Junior Secretary05/1991 to 04/1993Royce AerospaceNorth Amityville, NY

Administrative Support: Support to President, Executives, and sales staffs; received guests; prepared documents; scheduled off-site meetings for the Young President's Organization.
Scheduling: Managed calendars.
Supervision: Trained, supervised and mentored Receptionist,
Sales: Processed sales orders.
Accounting: Light bookkeeping.
Inventory Management: Ensured smooth inventory control and verified sales documentation.
Supplies: Managed office supply area.
Shipping: Performed overnight shipping.
Assistance: Provided Front Desk backup reception.

Education

Certificate: Secretarial AdministrationMay, 1991Katharine GibbsMelville, NY

Bachelors of Science: NursingDecember, 2009Indiana UniversityIndianapolis, IN

Skills

Administrative support, communication, client relations, customer service, documentation, dictation, backup assistance; MS Windows/Vista/XP, Mac OS X; MS Word, Excel, PowerPoint, Outlook and Publisher; Gmail; Lotus Notes, Lotus Organizer. Internet and various search engines, emailing; Skype for Business; typing 70 wpm, dictation 60 wpm, excellent phone etiquette, excellent use of grammar, proofreading; light accounting, purchasing, business correspondence, communication, client relations, databases, inventory control, proofreading, property management, proposals, maintaining quality, scheduling, shorthand.

Resume Overview

Companies Worked For:

Penthius Solutions, Inc
Janssen Investments, LLC
Eli Lilly & Company
Ernst & Young, LLP
Tara Toy Corporation
ADP Investor Communication Services
TempForce
Royce Aerospace

School Attended

Katharine Gibbs
Indiana University

Job Titles Held:

Administrator, Treasurer
Co-Owner
Senior Administrative Assistant
Purchasing Administrative Assistant / EDI Coordinator
Executive Secretary
Senior Secretary
Junior Secretary

Degrees

Certificate : Secretarial Administration May, 1991
Bachelors of Science : Nursing December, 2009

Administrator, Treasurer Resume Example

Resume Score: 90%

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