Energetic Administrative Assistant with over 4 years of experience in high-level executive support roles. Organized and professional. Specializing in administrative support to a crew of over 300 personnel. Committed to delivering high quality results with no supervision. Excels at prioritizing, completing multiple tasks simultaneously and following through to achieve project goals. Seeking a role of increased responsibility and authority. Resourceful and accomplished Office Manager with extensive office operations and personnel organization expertise. Administrative Assistant focused on driving productivity by leveraging strong front office management skills.
Increased office organization by developing more efficient filing system and customer database protocols. Planned and executed all aspects of a major office headquarter move. Received a merit raise for strong attention to detail, exemplary customer service and team-player attitude. Promoted straight from E-1 to E-4 as the Administrative Assistant after only 4 months of employment and then to E-5 as the Assistant Administrative Officer after only 1 year. Selected as USS BULKELEY's Junior Sailor of the Quarter and nominated for Junior Sailor of the Year due to fast paced learning and incredible work proficiency.
Planned travel arrangements for executives and staff. Drafted meeting agendas, supplied advance materials and executed follow-up for meetings and team conferences. Managed the receptionist area, including greeting visitors and responding to telephone and in-person requests for information. Designed electronic file systems and maintained electronic and paper files. Maintained the front desk and reception area in a neat and organized fashion. Wrote reports and correspondence from dictation and handwritten notes. Maintained an up-to-date department organizational chart. Dispersed incoming mail to correct recipients throughout the office. Supplied key cards and building access to employees and visitors. Made copies, sent faxes and handled all incoming and outgoing correspondence. Created PowerPoint presentations used for business development. Organized files, developed spreadsheets, faxed reports and scanned documents. Created weekly and monthly reports and presentations. Managed the day-to-day calendar for the company's senior director. Properly routed agreements, contracts and invoices through the signature process. Received and distributed faxes and mail in a timely manner. Received and screened a high volume of internal and external communications, including email and mail. Managed daily office operations and maintenance of equipment. Created and maintained spreadsheets using advanced Excel functions and calculations to develop reports and lists.
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