administrative assistant to the director resume example with 17+ years of experience

(555) 432-1000,
, , 100 Montgomery St. 10th Floor
Professional Summary

Professional objective is to obtain a challenging Executive level Administrative Assistant position in a fast-paced and dynamic environment, utilizing and developing current skillset. A rapid and eager learner, motivated by challenging tasks with a well-rounded background in various administrative positions within public education. Currently pursuing opportunities that will expand and apply knowledge and skills to a new field. Systematic Administrative Assistant with successful experience in fast-paced office settings. Hardworking team-player with expertise completing various clerical tasks and offering staff support. Responsible, punctual and productive professional when working with little to no supervision. Organized and dedicated Administrative Assistant with proven track record of providing exceptional customer service in fast-paced environments. Offering keen attention to detail and strong decision making skills to manage multiple, concurrent tasks. Self-motivated work ethic to perform effectively in independent or team environments. Precise and organized with extensive knowledge of executive level support and MS Office 365 applications. Committed to quality organization and office management with solutions-oriented problem-solving capabilities. Proven history of modernizing offices and enhancing overall productivity.

  • Ease with Computers and Technology
  • Managing Calendars and Meeting Planning
  • Database and Client Management Systems
  • Multitasking and Time Management
  • Strong Organizational Skills
  • Staff Orientation and Training
  • Highly Efficient and Productive
  • Applicant Tracking Systems
Wilmington University Online, Expected in 12/2025 Bachelor of Science : Human Resource Management - GPA :
Camden County College Blackwood, NJ Expected in 05/2022 Associate of Science : Business Administration - GPA :
Work History
Austin Independent School District - Administrative Assistant to the Director
Austin, TX, 07/2016 - Current
  • Troubleshoot, problem-solve and communicate effectively with minimal supervision.
  • Multi-tasker with well-developed ability to prioritize and complete tasks proactively.
  • Expert knowledge of MS Office software applications (Word, Excel, PowerPoint, Outlook, Office 365).
  • Assist Director in master schedule design and staffing projection.
  • Train and work with administrators on design and implementation of master schedules.
  • Expert knowledge of Student Information System management (PowerSchool) importing, exporting and manipulating data (Excel).
  • New Jersey Grant management and data reporting system experience.
  • Coached new employees on administrative procedures, company policies and performance standards.
  • Schedule office meetings and client appointments for staff teams.
  • Support efficient meetings by organizing spaces and materials, documenting discussions and distributing meeting notes.
  • Monitor Director's work calendar and scheduled appointments, meetings and travel.
  • Interact with vendors and professional services personnel to receive orders, direct activities and communicate instructions.
  • Generate reports and type letters in Word and prepared PowerPoint presentations.
  • Answer multi-line phone system, routing calls, delivering messages to staff.
  • Create PowerPoint presentations for business development purposes.
  • Perform research to collect and record industry data.
Orchard Valley Middle School - Principal’s Secretary
City, STATE, 02/2015 - 07/2016
  • Managed office functions, including telephones, correspondence, filing, copying, and communications.
  • Supported Principal in managing calendar, planning events, meeting deadlines, and completion of projects such as tracking state-mandated information, staff observations, monthly reports, day to day and end of year activities.
  • Interacted with diverse groups of vendors, administrators, clients, staff, students and parents while maintaining safe, pleasant, and efficient work environments.
  • Trained various levels of staff in use of technology.
  • Trained new secretarial staff on their job responsibilities.
Orchard Valley Middle School - Attendance & Discipline Secretary
City, STATE, 10/2011 - 01/2015
  • Managed student attendance and discipline records through PowerSchool, completion of state reporting (ASSA) and point person for data mining (PowerSchool)
  • Knowledgeable of NJ State Registry and all state compliance issues
  • Worked on Civil Rights Data Collection (CRDC) submission
  • In-depth involvement with Student Information System (PowerSchool) and master schedule for multiple schools, which requires detailed knowledge and problem-solving abilities.
Bunker Hill Middle School - Guidance Secretary
City, STATE, 12/2004 - 10/2011
  • Worked extensively with student information system (PowerSchool) as end user, interface to teachers and database expert, extracting needed data, creating templates, reports, and letters and assisting administration with master scheduling and created processes in which to streamline access to needed data.
  • Worked extensively with New Jersey state assessment preparation and execution.
  • Conducted all administrative duties for department with minimal supervision.
  • Responsible for planning and executing student activities (Career fair, graduation, and honors banquets).

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Resume Overview

School Attended

  • Wilmington University
  • Camden County College

Job Titles Held:

  • Administrative Assistant to the Director
  • Principal’s Secretary
  • Attendance & Discipline Secretary
  • Guidance Secretary


  • Bachelor of Science
  • Associate of Science

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