Dedicated, focused, reliable Administrative Assistant with exceptional customer service, decision making skills with the ability to complete multiple tasks simultaneously and following through to achieve project goals. Seeking a role of increased responsibility and authority.
Microsoft Office proficiency
Professional and mature
Dedicated team player
Dedicated team player
Successfully planned and executed meetings, lunches and special events for groups of employees.
Received a merit raise for strong attention to detail, exemplary customer service and team-player attitude.
Administrative Assistant/Receptionist, 10/2013 － CurrentNetwork for Teaching Entrepreneurship － New York, NY
Planned travel arrangements for current President and Chief Executive Office
Managed the receptionist area, including greeting visitors and responding to telephone requests for information.
Planned meetings and prepared conference rooms.
Maintained an up-to-date department organizational chart.
Made copies, sent faxes and handled all incoming and outgoing correspondence.
Facilitated working relationships with co-tenants and building management.
Received and distributed faxes and mail in a timely manner.
Maintained and reserved the executive conference rooms calendar.
Managed daily office operations and maintenance of equipment.
Answered and directed all incoming phone calls and provided exceptional hospitality to all visitors.
Supported Chief Operating Officer and his departments with various projects as needed.
Interim administrative assistant to the President & Chief Executive Officer and the Chief of Staff.
Screened all telephone calls, requests for meetings, scheduled appointments for both COO and CEO.
Processed detailed expense reports for former CEO/President and COO on a monthly basis.
HR Administrative Assistant, 08/2013 － 10/2013Network for Teaching Entrepreneurship － New York, NY
Assisted VP of Talent with scheduling candidate interviews.
Conducted telephone reference checks for prospective employees.
Accurately prepared offer letters and managed employment verification requests.
Prepared files for new hired employee and maintained existing employee files.
Processed enrollment benefits for new and existing employees.
Posted open positions on company and social media websites.
Administrative Assistant, 09/2009 － 04/2013NYU Langone Medical Center － New York, NY
Calendar management for several directors and senior managers.
Performed ad hoc meeting requests and planned logistics on the behalf of directors, senior managers, and assistant directors with various internal and/or external stakeholders based on current projects Worked with executive/administrative assistants of senior level executives to schedule meetings.
Tasked with scheduling a yearly project with the chairpersons of thirty different departments within the hospital, for a series of meetings in preparation for an annual review with the Dean/CEO.
Prepared department agendas and maintained weekly staff project report.
Effectively managed vacation calendar for a staff of sixteen and arranged special events that included team building and extending invites to internal and/or external individuals for a monthly journal club presentation.
Worked with internal/external recruiters to schedule prospective candidates for departmental job openings.
Ordered office supplies and reconciled receipts electronically via PeopleSoft.
Assisted with the coordination of relocating the entire office on several occasions.
Prepared all travel expenses for reimbursement, vendor invoices and petty cash reports.
Maintained a neat office environment including maintenance of office machines.
Administrative Secretary, 08/2004 － 09/2009NYU Langone Medical Center － New York, NY
Day-to-day calendar management for the Director of Program Development and Planning and the Administrator of Planned Projects.
Scheduled meetings and teleconference calls both internally and externally with stakeholders.
Answered multiple telephone lines and took accurate messages.
Supported the SVP as needed in absence of the Executive Assistant.
Heavy copying, faxing, scanning and maintaining accurate files for certificate of need applications.
Prepared travel and expense reports for both the Director and the Administrator.
Solely responsible for the preparation and coordination of sending numerous documents to the NYS DOH via express mail and messenger service.
Worked with several departments to reconcile invoices for payment to contracted vendors.
Ordering/inventory of supplies and maintenance of office machines.
ADP, Concur, Customer Service, Filing, HR databases, Internet Research, Microsoft Office Suite, Microsoft Outlook, PeopleSoft, Scheduling, Telephone Skills, Visio
Brooklyn College － Brooklyn, NYBachelor of ArtsTelevision / Radio