A position that allows me to further develop my interpersonal communication and relationship building skills.
Excellent interpersonal communication skills
Knowledge of Microsoft Office (Word, Excel, PowerPoint)
Basic knowledge of Photoshop and InDesign
Proficiency with internet and online research
Ability to work under minimum supervision
Administrative AssistantJan 2008 to Current University of Miami － Coral Gables, Florida
Business Operations Monitor and reconcile school accounts per budget allocations.
Oversee the expenditure control for special projects.
Process/review vendor contract agreements per fiscal year.
Manage the school's petty cash fund.
Develop, manage, and maintain relationships with other departments within the University as well as external vendors in order to ensure the completion of special projects.
Compose written correspondence with regard to fiscal affairs and other administrative services.
Serve as liaison to vendors, faculty, students, staff, and department Chairs.
Answer questions on all related policies and procedures, as well as review problems and special requests with regard to budget control, various ongoing special programs, and administrative services.
Process DHRS documents such as new hires, promotions, overloads, separations, salary changes, clearance checklists and other Human Resources related duties as needed.
Process/review check requisitions, business expense reimbursements, purchase orders, purchasing cards, travel requests, and donation transmittals for faculty, staff, and students per policy compliance.
Supervise and delegate work to work-study students.
Train office managers and staff members as needed.
Events ManagerJan 2012 to Jan 2013 University of Miami － Coral Gables, Florida
UM Public Relations Experience Program St.
Jude Angels and Stars Gala PGA Tour Cadillac Championship Homestead Miami Speedway - NASCAR Florida Panthers Miami Dolphins Coconut Grove Bed Race UMPRSSA Fashion Show Miami Book Fair International A Conversation with Bravo TV's Andy Cohen.
Office ManagerDec 2006 to Dec 2007 University of Miami － Coral Gables, Florida
Responsible for monitoring and managing the fiscal reporting of the Senate budget: $246,000 dollars.
Supervised 2 Senate staff members.
Managed personnel issues, interpretation of University policies and procedures, purchasing cards and transactions, and approved all office expenses via purchase orders, check requisitions, and interdepartmental requisition forms.
Prepared and distributed news and reference material via the Faculty Senate website, managed listserv activities, and served as liaison with various administrative offices on campus.
Prepared Legislations for President Shalala's approval and updated Faculty Manual as needed.
Processed Senate Officers' yearly stipends by working with the Provost's office for approval.
Completed special assignments that required collecting, organizing, and analyzing data to produce reports pertaining to dean/chair/provost evaluation data, past senate items, and past senate legislations.
Administered the yearly Dean/Chair evaluation process.
First year done strictly electronic was successful.
Developed and maintained relationships with key managerial, administrative, and faculty personnel throughout the University.
Provided support to Senate officers by organizing meetings with the Provost's office, the President's office, and other administrative offices as needed.
Negotiated the purchasing/leasing contracts for the office equipment.
Made purchase decisions of up to $5,000 for office supplies, promotional items, and service contracts.
Senior Staff AssociateJan 2006 to Dec 2006 University of Miami － Coral Gables, Florida
Conducted New Employee Orientations for all UM Faculty and Staff.
Served as onsite benefits representative for all UM Faculty and Staff.
Provided daily administrative support for all UM Faculty and Staff, including resolving inquiries of medical/dental benefits, benefits deductions, benefits policies and procedures, tracking incoming requests, and completing requests for employee verification of benefits.
Served as liaison between University employees and Insurance providers in regards to claims, system errors, and data reports.
Assisted with the planning and preparation of UM Benefits Health Fairs and special events related to employee medical and dental benefits.
Processed employee benefit enrollments and change requests in DHRS system.
Maintained ongoing monthly reports and processed necessary corrections as needed.
Assisted supervisor in preparing and testing the online PowerPoint tutorial with voice sound recording explaining the 2007 Employee Benefits.
Tutorial currently being used by the University.
Records RepresentativeDec 2003 to Jan 2006 University of Miami － Coral Gables, Florida
Responsible for handling all employee records, files, requests, and inquiries for letters L-Z including the handling of new hire paperwork, I-9, performance appraisals, medical records, employee/supervisor memo's, etc.
Processed and approved all DHRS employee assignments for letters L-Z.
Provided administrative support for all UM employees, including inquiry of sick and vacation time, policies and procedures, faxing and completing verifications of employment, and receiving and filing confidential documents in employee files.
Completed individual requests sent to HR within an expected 24-hour turnaround i.e.; My UM online requests, payroll, system inquiries, departmental, supervisor, webpage changes, and updates.
Supervised Work-Study student employees.
Assisted supervisor with webmaster assignments for the maintenance of the UM Human Resources website.
Assisted with the planning and preparation of departmental workshops and special events.
Conducted HR Forms Training sessions for all university departments and employees as needed.
Performed research on internet and various databases as needed.
Projected management and development of Tegrity HR Forms Online-Training presentation for all employees.
Case CoordinatorJul 2003 to Dec 2003 Kristi House － Coral Gables, Florida
Answered/screened referral client telephone calls and assigned cases to social workers per rotation log.
Created, organized, and maintained files on all referred cases for Kristi House services.
Administered satisfaction surveys to families upon first visit and 90-day visit; compiled results for periodic review by the Program Director.
Attended Case Coordination Team & Research Committee meetings, recorded meeting minutes and distributed these to all parties in a timely manner.
Recorded demographic information on all children referred to Kristi House services.
Compiled monthly, quarterly, and annual reports on all open and closed cases; assisted Program Director with reporting procedures.
Senior Supplier Quality Administrative AssistantAug 1998 to Dec 2003 TI Group Automotive Systems － Sanford, Florida
Produced and monitored corporate wide database reports.
Responsible for meeting minutes, ordered office supplies, and monitored vacation/training logs for the department.
Followed up with outbound calls to vendors to provide support on requests and handled inquiries.
Served as liaison between employees, vendors, and immediate supervisor.
Traveled with supervisor to conduct training for sister plants in Michigan.
Candidate Services AdministratorJan 2003 to Jul 2003 Right Management Consultants － Maitland, Florida
Provided administrative support for staff and clients.
Completed individual client work files within the expected 24-hour turnaround.
Assisted with the planning and preparation of group workshops and special events.
Conducted orientation sessions.
Performed research on internet and various databases.
Managed reference library publications.
Bachelor of Science, Communication12 2014University of Miami － Coral Gables, FLCommunication