I am energetic, versatile administrative assistant with 10+ years experience in providing high-level administrative support and project management. Exceptional technology skills combined with superior customer service. Proven ability to multi-task, manage vendor relations, form strategic partnerships, and successfully implement and oversee complex projects. Demonstrated office management skills that enhance business relationships and drive organizational performance. AREAS OF EXPERTISE High-Level Administrative Support * Vendor Management * Customer Service Oriented Scheduling & Calendar Management * Organizational Skills * Event Planning Confidential * Communication & Presentation Skills * Highly Organized
Microsoft Office Suite (PowerPoint, Excel, Word, Outlook), Field Glass, Publisher, ADP/PCPW, SharePoint, MS Live Meeting, Raiser's Edge, PeopleSoft
Administrative Assistant01/2015 to CurrentDREW UNIVERSITY University AdvancementMadison, NJ
Manage executive calendar and assist in coordinating bi-weekly project team meetings.
Providing excellent customer service to management, students and parents.
Provide Directors with on-site Special Events support and preparation for Donor visits.
Oversee and maintain inventory and office supply purchases; liaison and negotiate with vendors.
Perform accounts receivable duties including invoicing, researching chargebacks, discrepancies and reconciliations.
Improved timely paying of bills.
Assisting with Travel and Expense Report Processing.
Assisted with other administrative duties as assigned.
Administrative Assistant01/2012 to 01/2013SUPERIOR TALENT RESOURCES, INC Siemens Industry, IncFlorham Park, NJ
Provided high level support for several managers, assisting with presentation and spreadsheet up-dates via live meetings and completing special projects as assigned.
Responsible for monitoring Spec Writer software registration and usage, ensuring ongoing access to the key business tool used to write job specifications.
Created and mailed training certificates and correspondence to key clients.
Prepare meeting minutes Oversaw inventory and office supply purchases.
Administrative Assistant01/2005 to 01/2012DM AIRPORTS, LTDMorristown, NJ
Provided seamless administrative support for aviation community at Morristown Municipal Airport.
Saved $29K by streamlining and organizing companywide central filing system.
Facilitated organized record retrieval and access by maintaining filing system for both in-house and off-site.
Worked dual office positions as receptionist and administrative assistant, thereby saving on expense of hire a temporary worker.
Selected to proofread articles for monthly Aviation community newsletter, in response to consistent eye for detail on projects.
Trained seasonal front office personnel Prepared and distributed payroll and 401K for staff of 30 employees.
Continually saved on office products by conducting competitive analysis on pricing from a variety of vendors.
Assisted with human resource functions, including updating confidential employee files, enrolling employees in 401K.
Performed accounts receivable duties such as invoicing.
Administrative Assistant01/2002 to 01/2005PACE PERSONNELMadison, NJ
Successfully supported legal, accounting and human resources departments.
Responsible for processing employee pay increases and assisted with recruitment initiatives.
Performed a wide variety of administrative tasks, including reception coverage, typing, filing, as well as invoicing, and assembling large bank deposits.
Managed meeting schedules, coordinated travel arrangements and tracked schedules for management teams.
Provided exceptional customer service to external clients via daily phone and email contact.
Assumed front office management duties, in absence of senior administrator.
Executive Administrative Assistant01/2000 to 01/2002COMPUTER HORIZONS CORPORATIONMountain Lakes, NJ
Supported Senior VP of Solutions Division and busy team of executives in fast paced environment.
Responsible for maintaining corporate timesheet system, accurately validating and recording employee, and contractor and associate work time while updating biweekly tracking logs for billable and non-billable employee hours.
Managed processing and payment of all invoices, acting as liaison between vendors and A/P to resolve invoice payment disputes.
Organized weekly management meetings by coordinating logistics, scheduling luncheons and communicating details to attendees.
Coordinated travel arrangements for three managers, including flights, hotels, and car rentals.
Supported office by answering phones, ordering supplies, maintaining calendars and scheduling appointments and interviews.
Certificate in Human ResourcesCounty College of MorrisRandolph, NJ
Bachelor of Arts: CommunicationsCentenary CollegeHackettstown, NJGPA: President's List and Dean's ListCommunications President's List and Dean's List