Enthusiastic hard working individual whose attention to detail and passionate personality is well suited for a fast pace environment. Eager to contribute to team success through hard work and excellent organizational skills. Expertise in store opening and closing procedures, money handling and merchandising. Proficient in monitoring security and serving diverse customer needs. Efficient, dependable, works well with others and under pressure.
Good Work Ethic
Work well under pressure
ICD 10 Coding
Perform confidential secretarial and clerical functions for the Fire Chief, Fire Prevention Office, and other personnel; prepare reports, letters, memos, schedules and other administrative material and correspondence as needed; compose correspondence, reports, memos, and other material requiring judgment as to content, accuracy, and completeness; transcribe confidential dictation and special correspondence; determine priorities and delegate tasks; may take and transcribe minutes from various meetings as assigned.
Assist in the preparation of departmental budget; organize budget information into usable format and maintain financial and accounting records; monitor budget accounts including tracking of payments and revenues; prepare purchase orders, encumber accounts to identify obligated funds; maintain office petty cash box, assure security of funds; review, finalize, and ensure accuracy of various budget functions such as department travel, biweekly payroll, etc.
Operate personal computer and various software as needed to input and generate a variety of documents, reports, and formal correspondence related to Fire Department incidents, ambulance billing, EMS records, plan reviews, inspections, investigations, and communications; prepare various monthly, quarterly, and annual statistical reports as requested and/or required by the Fire Department, other city departments, and various outside agencies; attend staff and other required meetings as assigned; may take and transcribe minutes for these meetings; may transcribe taped interviews associated with fire investigations and/or other activities; prepare and process a variety of forms related to recording various fire department activities.
Maintain department files and records ensuring all records are stored and retained as required by State and Federal law; act as office manager including ordering office supplies; ordering and updating educational and training materials; maintaining personnel records, ordering uniforms, badges, patches, etc; maintaining fuel system information for personnel and equipment; assisting in maintenance of personnel paging system
Manage and supervise the day-to-day operations of the office staff; provide training and supervision of office staff; provide and supervise the training for ambulance billing ensuring the department is in compliance with all Federal and State laws; provide and supervise training for Fire Prevention office needs; ensure data accuracy, and overall productivity, monitor job performance; assign tasks and special projects; conduct performance evaluations; ensure updates are installed on department software programs.
Supervise, maintain, and monitor ambulance billings and EMS records; perform routine ambulance service billing and payment collection; review content for accuracy and completeness; work with insurance companies, hospitals, and patients; supervise and train office staff in ambulance billing procedures; ensure the invoicing of patients and insurance companies is done in a timely fashion; monitor collections activities; ensure all ambulance monthly reports are accurate; maintain and set up electronic claims transmittals and monitor insurance company responses; maintain all ambulance coding and ensure the coding, fees, and other procedures follow Federal and State guidelines and rules.
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