Acting, Supervisor Resume Example Gentex Corp.

ACTING, SUPERVISOR

Summary

To obtain a challenging position with dynamic organization, in which I can make measurable contributions. The position should allow for significant opportunities for professional development.

Experience

01/2013 to Current

Acting, SupervisorGentex Corp. － Zeeland , MI

Monitor AA attendance, ensure adequate coverage and support for each section and the front office
Approve leave requests for administrative assistance's (AA)
Review and verify weekly Time and Attendance Collection System (TACS) reports for each section.
Review and maintain records of pay adjustments
Key in payroll for field AA's when necessary
Resolve any TACS issues or problems with TACS Coordinator in Payroll
Point of Contact for Westlaw, RICOH, ISO, Pacer, and GPO publications
Purchase card holder

01/2011 to 01/2013

Legal Administrative AssistantSsi － Tampa , FL

As the primary timekeeper for the Legal Strategy section for the Law Department, it is important for me to stay organized and knowledgeable of employee's leave status throughout the week. Reviewing their attendance and collecting their PS Form 3971's is a daily priority. I use the attendance log to gather information to enter into the TACS system, allowing for accurate submission. All reports are then printed out for review and approval by my supervisor. All of the steps that I follow ensure employee's information is correct and minimum pay adjustments needed, which is a cost savings to the USPS.
I utilize Microsoft Outlook 2010 via ACE3 as an information manager. This program allows me to respond to inquiries about various matters either orally or by email I have access to research folders which I have created or ones that others have publically shared. I also have access to various applications within Outlook to include contacts, calendars, note taking and task manager for quick responses. I ensure that prompt and detailed information is routed to the appropriate managers for their disposition.
I am tasked with providing various travel information via the TripManager, after locating flights, car rentals and hotels needed, travel arrangements are then reserved or purchased. When the traveler returns, I collect the receipts and documents necessary, scan and create an expense report through eTravel. Electronically, the report is returned back to the traveler for their submission for approval. An electronic file is created allowing easy access if needed in the future.
When coworkers are on leave from the Law Department, on many occasions I have been asked to provide coverage for various tasks during their absence. I prioritize their needs while combining them with my own department needs. Keeping a folder containing the tasks needing coverage, as well as a calendar during their absence, I was able to complete all projects/tasks competently and in a timely manner. This allowed for team building and positive camaraderie with coworkers and other departments.
Proficiently maintained and processed litigation/adjudication case information utilizing Law Manager 6.3 Software; accurately and timely submitted requisitions for purchasing supplies using the eBuy2 software; diligently pursued and gained experience in scheduling teleconference meetings through Meeting Place software; promptly; routed incoming and outgoing mail and legal documents to appropriate attorneys.
I have been coving the phones in the General Counsel front office for the Executive Secretary and assisting with proofreading and formatting legal documents and correspondence, utilizing Microsoft Excel 2010 spreadsheets or Microsoft Word 2010 in preparation for manager's signature
Performs a variety of administrative task such as but not limited to arrange meetings, conferences including notification of participants and records proceeding; maintains calendars for assigned attorneys; obtains necessary office supplies and materials, reconciles statements.
Screens, records and routes routine mail faxes, and a variety of incoming legal documents related to cases and provide manager background information or draft responses.
Assist attorneys in closings, ensuring that documents are properly executed, copies made and distributed and organized files maintained
Perform basic research projects or investigations; document review; track legal matters; maintain appropriate databases; maintain and update legal file system to assure careful records of all legal activities and complete other duties as assigned.
Open and close legal matters in the Law Manager System (LMS).

01/2008 to 01/2009

Administrative Assistant/Trusted AgentSenture Security Solutions/Kelly Government Solutions － City , STATE

Issue government credentials to transportation workers (TW's)
Answered/Directed Calls.
Acquire biometrics with the use of Guardian and Precise fingerprint scanner
Maintained office calendar
Verify and scan identification and approved documentations
Sent and receive office mail and UPS packages
Process personal data into software application
Transmit data to processing center for Transportation Worker Identification Card (TWIC) issuance
Maintained and organized office inventory.

01/2005 to 01/2006

Production Control ClerkAdvanced Automation Technology － City , STATE

Responsible for quality controlling over forty thousand grant files and all documentation for requests
Handle routine assignments in support of the OJP Control Desk.
Handle document processing, data entry, and records management.
Perform day-to-day operations with a high level of accuracy and professionalism.
Prepare written email messages, memoranda, letters, and other written material, as well as verbal communication with government staff, senior level, and outside individuals (public and Congressional staff members & OJP Grantees.)
Maintain incoming and outgoing files.
Handle all grant documentation
Responsible for coordinating and conducting all Records Management meetings
Reasonable for office employee evaluations and write ups.
Contact to the OJP Office of Communications
Process Congressional Grant Notifications during the end of the Fiscal Year.
Process grantee acceptance letters in the Grants Management System (GMS); conduct research to verify illegible signatures;
Obligate and certify grantee information in OJP's Financial Management Information System (FMIS II),
Responsible for entering and tracking all of grantee banking information use the ACH Tracking System.
Process grantee acceptance letters in the Grants Management System (GMS).
Prepare and administer grant and cooperative agreements
Interpret grant policies and procedures, review grant applications for accuracy and compliance, assist in coordination of grants administration
Prepared and administered grant and cooperative agreements; assisting higher level specialists interpreting grants and policies and procedure
Assist in monitoring on-going grants to ensure compliance with the terms and condition of the different awards

Education

High School DiplomaEast Saint John High School － City, State, USEast Saint John High School - #1 Wildcat Drive, Reserve, LA 70084 Graduation date: 05/2001 High School Diploma

Select One: Medical AssistantEastern College Health Vocations － City, State, US

Eastern College Health Vocations - Metairie, LA 70002 Dental Assistant Graduation date: 04/2004 Certificate

Eastern College Health Vocations - New Orleans, LA 70123 Medical Assistant

Certifications

Dental Assistant Medical Assistant

Presentations

Performs a variety of administrative task such as but not limited to arrange meetings, conferences including notification of participants and records proceeding; maintains calendars for assigned attorneys; obtains necessary office supplies and materials, reconciles statements

Skills

Clerical
English Language
Reading Comprehension
Active Listening
Customer and Personal Service
Coordination
Time Management
Administration and Management
Records Management
Experience in MS Office 2010 Suite
Ability to compose office procedure manual.
Experience in handling confidential paperwork.
Experience with communicating with senior level federal employees and congress
Typing 60 WPM

Resume Overview

School Attended

East Saint John High School
Eastern College Health Vocations

Job Titles Held:

Acting, Supervisor
Legal Administrative Assistant
Administrative Assistant/Trusted Agent
Production Control Clerk

Degrees

High School Diploma
Select One : Medical Assistant

Acting, Supervisor Resume Example

DISCLAIMER

How this resume score could be improved?

Resume Overview

Create a job alert for [job role title] at [location].

Similar Resumes