Extract and input data from various sources in administrative, human resource, procurement and other WFP corporate systems. Maintain a selected number of administrative control records, such as for commitments and expenditures, travel, insurance, procurement and other· Initiate and process administrative actions such as those found in human resources, travel, procurement, disbursement. Review supporting documentation, verify claims for action and conformance with administrative rules and regulations and liaise with other offices as appropriate. Design and update charts and tables utilizing graphic tools, design hard copy and computer resident forms; initiate, update and track computer assisted processing of administrative actions. Assist with day-to-day administration of contracts with external contractors; check contractors' invoices against the goods and services provided and process payments. Set up, classify and maintain files. Initiate and modify automated transaction
Managed the receptionist area, including greeting visitors and responding to telephone and in-person requests for information. Designed electronic file systems and maintained electronic and paper files. Handled all media and public relations inquiries. Filling and maintaining of the documents in two ways (hard and soft) Reporting activities to head of office Attending meetings, writing minutes, arrangement of meeting and workshops
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