Accounts Payable Receivable Specialist Administrative Assistant resume example with 13+ years of experience

(555) 432-1000,
Montgomery Street, San Francisco, CA 94105

Self-motivated Accounts Payable/Receivable Specialist offering a strong work ethic and determination to complete tasks in a timely manner. Accurate and detail-oriented with extensive bookkeeping and clerical knowledge.

  • PeopleSoft
  • Lawson
  • AS/400
  • Oracle
  • Great Plains
  • Timberline
  • Microsoft Office
  • Outlook
  • 12,000 kpm
  • 100 wpm
PCTI WAYNE, NJ Expected in 1991 High School Diploma : - GPA :

Researched and resolved billing problems that had been previously missed.

Lifespace Communities - Accounts Payable/Receivable Specialist-Administrative Assistant
West Palm Beach, FL, 03/2012 - 11/2014
  • Various Contract Engagements (Randstad, Accountemps, Accounting Principals)
  • Reconciled, posted and applied a high volume of payments received via lock boxes and by mail.
  • Managed the application of payments according to payment advice.
  • Processed and posted credit transactions and ACH payments.
  • Reconciled batches to deposit records.
  • Maintained accurate detailed transaction information.
  • Supported collection efforts through written communication; and assisted with training.
  • Created daily and weekly cash reports for accounting management.
  • Prepared and submitted cash/check banking deposits.
  • Performed credit inquiries for credit line approvals.
  • Resolved all billing discrepancies internal and external.
  • Maintained all files/paperwork, credit memos for customer files.
  • Processed all new vendors, and updated the database system where applicable.
  • Processed incoming and outgoing mail on a daily basis.
  • Responsible for processing A/P and A/R (including billing local & international) Provided excellent customer service to vendors, clients, staff, and management internal and external.
  • Processed Travel and Expense Reports
  • Front desk, phones, filing, copying, data entry.
Arcosa, Inc. - Administrative Assistant
Lansing, MI, 09/2011 - 01/2012
  • Responsible for processing files for students entry/completion of graduation
  • Responsible for maintaining all student files
  • Performed all administrative duties
  • Assisted CEO/Director as applicable
  • Performed beginning to completion of events, special projects.
  • Scheduled events, meetings, and conferences.
  • Processed all paperwork for Dept of Social Services/One Stop Career Center.
  • Reduced time and costs and increased efficiency by introducing new accounting procedures.
  • Verified details of transactions, including funds received and total account balances.
  • Coded the general ledger and processed vendor invoice payments.
  • Conducted month-end balance sheet reviews and reconciled any variances.
Alcatraz Cruises - Accounting Associate
Charleston, SC, 03/2009 - 06/2011

•Responsible for full cycle accounts payable including check processing and distribution.

•Applied cash receipts and credit card processing through the JP Morgan database system.

•Reviewed and processed internal agency expense reports.

•Provided a high level of customer service through vendor contact including order entry,release and support.

•Handled all office and administrative duties-receptionist.

•Managed the daily COGS reports, including tracking, evaluation and analysis.

•Assisted with month end close/open and G/L coding.

•Scheduled travel arrangements, conferences, meetings and event planning.

•Processed 1099/1096 during year end.

•Administrative assistant to plant manager

•Assisted with special projects, events, audits and any special requests.

    Mastec Inc. - Accounts Payable Specialist
    Seattle, WA, 10/2006 - 02/2008
    • Balanced batch summary reports for verification and approval.including international.
    • Reviewed and processed non-PO invoice for appropriate signature approval and GL coding.
    • Researched and resolved discrepancies between the invoice and PO requisition.
    • Managed all customer service and vendor contact.
    • Handled all office and administrative duties.
    • Weekly check run processing and distribution.
    • Researched and resolved billing and invoice problems.
    Torre Lazur McCann - Accounts Payable Coordinator
    City, STATE, 10/1999 - 04/2006
    • Acted as Traffic Coordinator for busy advertising agency.
    • Responsible for tracking jobs through the Agency from concept to end.
    • Ordered office supplies and managed all shipping/receiving.
    • Scheduled appointments and planned client meetings.
    • Processed 300-500 invoices weekly.
    • Reviewed and processed agency expense reports internally and externally.
    • Provided customer service and vendor contact.
    • Processed and distributed checks accordingly.
    • Responsible for vendor maintenance.

    Accounting, accounts payable, administrative, Administrative assistant, advertising, A/P, AS/400, Agency, banking, billing, concept, conferences, credit, client, clients, excellent customer service, customer service, database, event planning, GL, Great Plains, Lawson, Director, meetings, mail, Microsoft Office, office, Oracle, order entry, PeopleSoft, coding, receiving, receptionist, shipping, Timberline, travel arrangements, typing speed, written communication

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    Resume Overview

    School Attended

    • PCTI

    Job Titles Held:

    • Accounts Payable/Receivable Specialist-Administrative Assistant
    • Administrative Assistant
    • Accounting Associate
    • Accounts Payable Specialist
    • Accounts Payable Coordinator


    • High School Diploma

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