Office Administrative Assistant Resume Examples

Land your desired job with help from our Office Administrative Assistant resume examples! We’ve got high-quality samples, plus tips for organizing and writing each resume section.

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Office Administrative Assistant resume summary examples

Most hiring managers only do a seven-second scan of your resume. If they don’t see what they’re looking for in your professional summary, they’re probably skipping to the next person.

A professional summary is a two-to-three-sentence paragraph that sells your top achievements as a Office Administrative Assistant and best qualifications for the job at hand.

Recent grads, career-changers and those without much work experience would be better served by writing an objective statement which mentions your goals for a position and the skills that you do have.

Below, we’ll share examples of Office Administrative Assistant professional summaries for different job candidates.

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Good example:

“ Experienced Office Administrative Assistant with over 10 years of experience in the field. Proven track record of providing excellent customer service, managing daily office operations, and increasing efficiency through the implementation of new processes. Adept at multitasking and working under pressure, with strong organizational, communication, and problem-solving skills.”

Why this example passes:

  • Feature candidate’s success statistic to grab attention. Numbers add detail about how big the results you deliver are, e.g., test scores, passing rate and more.
  • Shows career length, 11 years.
  • Mentions employer-desired skills: student motivation and interactive lessons.
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Bad example:

“ I am an experienced Office Administrative Assistant with a strong work ethic. I have excellent organizational and communication skills. I am committed to providing quality customer service.”

Why this example fails:

  • Doesn’t include any numbers that quantify office administrative assistant’s performance
  • Uses vague descriptions and skills.
  • Doesn’t include years of teaching experience.

The fastest way to write your professional summary

If you want an edge writing to help write your professional summary, check out our Resume Builder. It features pre-written content for Office Administrative Assistant roles that you can select from, personalize and use!

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    Enter the details about the job title you held. The builder comes preloaded with auto-suggested phrasing written by resume experts.

  • 2

    Then, just pick from these suggested phrases that best frame your experience and customize them to your liking!

  • 3

    All you have to do is choose the summary phrases that best frame your experience. It’s like having a professional do it for you!

Our Resume Builder will help you write a custom Office Administrative Assistant resume in 15 minutes! However, if you want to give your resume more dedicated attention, you can also employ our professional writing services to kickstart your search for an Office Administrative Assistant role confidently.

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Office Administrative Assistant resume work experience examples

One of the most fundamental sections of your resume is the work experience. Including skills and accomplishments in your work experience section relevant to your Office Administrative Assistant role is critical to writing a good resume. Compare these work experience examples to understand what information to include to make a job-winning resume.

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Good example:

Johnson Consulting I Rolling Meadows, IL I 8/2018-current

  • Managed office operations, such as filing, ordering supplies, and scheduling appointments
  • Answered incoming calls, managed email inquiries, and responded to customer requests
  • Coordinated with other departments to ensure efficient office workflow
  • Developed and maintained filing systems for documents and records.

Why this example passes:

  • Numbers and statistics add detail and quantify the results this office administrative assistant delivers: 4% improvement and a class size of 20-25.
  • Good use of strong words and active language.
  • References specialized value cahier provides with “individualized lesson plans.”
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Bad example:

Malone Group I Redmond, WA I 4/2022-present

  • Answered phones
  • Filed documents
  • Organized office supplies
  • Processed mail

Why this example fails:

  • Lacks numbers or statistics.
  • Describes general tasks, not teaching achievements or career highlights.
  • Uses active verbs, but doesn’t focus on results.

Office Administrative Assistant resume skills examples

Here are 18 sample skills for office administrative assistant:

  • Schedule Management
  • Operations Management
  • Event Planning
  • Inventory Management
  • Travel Coordination
  • Database Administration
  • Office Supply Management
  • Business Correspondence
  • Customer Engagement
  • Expense Tracking
  • Word Processing
  • Human Resources
  • Accounting Support
  • Reception Management
  • Document Scanning
  • File Organization
  • Supply Inventory
  • Hospitality and accommodation

You should sprinkle skills and abilities throughout your resume. Include them in your professional summary, work experience blurbs and a dedicated skills section.

Examples of additional resume sections

Your Office Administrative Assistant resume must include five main sections: contact information, professional summary, work experience, skills and education. However, you can continue customizing your resume with additional sections for any other qualifications you possess.

Here are some examples of optional office administrative assistant resume sections that you could add to provide greater detail:

  • Languages
  • References
  • Additional skills
  • Photo
  • Overview
  • Certifications
  • Software
  • Accomplishments

Only include additional sections that feature valuable information for your desired Office Administrative Assistant job. If the information you want to add is irrelevant to the job, save that space for more relevant information.

Examples of resume formats

The way you organize your Office Administrative Assistant resume is called a resume format. There are three main resume formats: chronological, functional and combination. Here are examples of each:

The main difference among them is whether or not they give more visual weight to your work history or to your skills section. The format you should select for your resume is based on your years of work experience as a office administrative assistant.

How to choose a resume format

0-3
Years of experience

Functional formats

  • Focus on skills.
  • Best for first-time office administrative assistant who lack work experience.
  • Good for people re-entering workforce.
  • May omit dates in the work history section.
Organization:
  • Skills listed above work experience.

3-10
Years of experience

Combination formats

  • Balance skills and work history.
  • Ideal for mid-career office administrative assistant.
  • Suitable for career changers and people seeking promotion.
Organization:
  • Skills next to or above work experience.

10+
Years of experience

Chronological formats

  • Put the most focus on work history.
  • Best for office administrative assistant with a long, steady career.
  • Most popular format.
  • Preferred by recruiters.
Organization:
  • Work experience listed above skills.

Once you know the best format for you, it’s easy to pick a office administrative assistant resume template. Templates are preformatted layouts created by design professionals to ensure your resume looks amazing!

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