Edit this cover letterAdministrative Assistant Cover Letter Examples
Don't know what to put in your cover letter? Our administrative assistant cover letter examples and writing tips are here to help.
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TABLE OF CONTENTS
Free Administrative Assistant Cover Letter Example
We've created this free cover letter template with instructions on how to write each paragraph. Fill in the rest of the blanks to ensure proper letter formatting.
Your name
[City, State ZIP Code]
[Your Email Address]
[Your Phone Number]
[Today’s Date]
[Hiring Manager’s Name]
[Company Name]
[OPTIONAL: Department Name]
[Company Address]
[City, State ZIP Code]
Dear [Mr./Ms. Hiring Manager or Recruiter last name],
This section is your opener and should contain your ‘purpose’ or interest statement that explains why you would be interested in the job posting or the company. Make sure to reference keywords and statements from the job description.
This section is your opener and should contain your ‘purpose’ or interest statement that explains why you would be interested in the job posting or the company. Make sure to reference keywords and statements from the job description.
The body paragraph (s): should contain skills and qualifications related to the job, i.e., provide a narrative example of how your job-related skills were obtained/honed. Your goal here is to match the skills to the employer’s needs. Justify how your career experiences could fit into the position and the organization.
The end paragraph: is the closer that would signify a ‘call to action’ by reiterating an essential qualification for the position you possess and an appreciation for the employer’s consideration.
Closing statement: Thank the employer/recruiter for their time.
Sincerely,
— Your Full Name
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How to Write a Administrative Assistant Cover Letter
The easiest way to write a cover letter is to take it section by section. Every professional cover letter should include the sections highlighted in the cover letter sample.
In the following writing guide, you'll find more details on how to tailor your letter to your target administrative assistant role.
STEP 1
Format your cover letter’s header correctly
Every cover letter must have a properly formatted header. In this first section, you'll share the letter's date, details about the recipient and a formal greeting.
Strong cover letter header example:
April 09, 2025
Michael Johnson, Hiring Manager
Bright Futures Ltd.
1234 Innovation Way
Seattle, WA 98101
Dear Mr. Johnson,
Weak cover letter header example:
Date: 99/99/9999
Dear To Whom It May Concern,
Marry Anne
1234 Sample Strteet
Springfield, ZZ 56789
Eamil: mary.ane@@mail.com
Phone: 987-654-3210
Administrative Assistnt position
Magical Widget Makers
Attn: Mr. Billy Jonson, HR Mangr
5678 Nowhere Avnue
Someplace, YY 99999
PRO TIP
If you can't find the hiring manager's name, never use the generic “To Whom It May Concern.“ There are better ways to address a cover letter without a name, such as “Dear Hiring Manager.“
STEP 2
Introduce yourself in the opening paragraph
Your administrative assistant cover letter must quickly capture the hiring manager's attention. Introduce yourself with your professional title and key qualifications, such as in-demand skills or specialized expertise. For example, see how these two opening paragraph examples compare:
Strong opening paragraph example:
As an office coordinator with over five years of experience in the administrative field, I am excited to apply for the Administrative Assistant position at Tech Innovations Inc. My skills in organizing and managing office operations have been honed through leading projects that increased scheduling efficiency by 30%. I am motivated to bring my expertise in streamlining processes to your innovative team.
Weak opening paragraph example:
Hi there, I'm writing to express interest in the administrative assistant role at Global Enterprises. I'm eager to join your team and contribute my background in office support.
PRO TIP
Do you know someone in your target company who would be willing to vouch for you? Check out how to approach referrals with these example referral cover letter openings.
STEP 3
Share relevant achievements in the body paragraph
Your cover letter's body paragraph should be chock-full of relevant achievements and skills. However, avoid repeating what you said in your resume. You can also take this opportunity to show recruiters you're a great cultural fit in the company by sharing more details about who you are as a person.
Strong body paragraph example:
As an administrative assistant with a proven track record, I increased office efficiency by 30% through streamlined scheduling and document management systems. I excel in multitasking, having managed over 100 emails daily while coordinating departmental meetings. My skills in communication and attention to detail facilitated successful project completions, leading to a 20% reduction in completion timelines. I am enthusiastic about applying these skills to contribute effectively to your team.
Weak body paragraph example:
I am applying for the administrative assistant position because I need steady work. I think I would do okay in this role. Although I don’t have much professional experience, I’m willing to learn and adapt. I'm not sure if my current skills match, but I hope to grow if hired for this opportunity.
STEP 4
Finish by encouraging next steps
Seal the deal with potential employers by finalizing your cover letter with a compelling closing paragraph. Summarize your letter's key points and state your interest in scheduling a future interview.
Strong closing paragraph:
With my proficiency in Microsoft Office and proven organizational skills, I am eager to contribute to the success of Brightstone Solutions as an Administrative Assistant. I am enthusiastic about the opportunity to bring my attention to detail and dedication to your team. I welcome the chance to discuss how I can be an asset in more detail during an interview. Thank you sincerely for reviewing my application.
Best regards,
Emily Clarkson
Weak closing paragraph:
I'm excited about the possibility of joining your team as an administrative assistant. While I may not have everything you're looking for, I'm eager and willing to learn whatever is needed. Please let me know if you think I'd be a fit. Thank you for your time and consideration.
Sincerely,
Alex Johnson
See? Writing a cover letter for your administrative assistant role can be easy with the right help. Check out our Cover Letter Builder for an even faster and more efficient way to create a custom cover letter tailored to your target job.
Top Skills to Include in Cover Letter Examples for Administrative Assistant
The cover letter is a great place to include more required skills that show you're the ideal candidate for the administrative assistant role you want. Share an equal mix of hard skills and soft skills to demonstrate you're a well-rounded candidate.
- Calendar Management
- Travel Coordination
- Document Preparation
- Meeting Scheduling
- Data Entry
- Microsoft Office Proficiency
- Email Management
- Customer Service
- Expense Reporting
- Office Equipment Operation
- Event Planning
- Record Keeping
Explore more relevant skills and content suggestions for your letter of application in our Cover Letter Builder. Type in your target job title or upload your resume to generate a custom cover letter in minutes!
Similar Administrative Assistant Cover Letter Examples
You can find more administrative assistant cover letter examples below. Click any template to customize it in our Builder.
- Office Manager
- Office Assistant
- Receptionist
- Secretary
- Administrative Specialist
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