Edit this cover letterSecretary Cover Letter Examples
Apply for jobs confidently with our secretary cover letter examples. These samples and writing guide are all you need to create an application letter that lands a job.
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TABLE OF CONTENTS
Free Secretary Cover Letter Example
Copy this free cover letter template, fill in the blanks and use the instructions on each section to write an effective cover letter.
Your name
[City, State ZIP Code]
[Your Email Address]
[Your Phone Number]
[Today’s Date]
[Hiring Manager’s Name]
[Company Name]
[OPTIONAL: Department Name]
[Company Address]
[City, State ZIP Code]
Dear [Mr./Ms. Hiring Manager or Recruiter last name],
This section is your opener and should contain your ‘purpose’ or interest statement that explains why you would be interested in the job posting or the company. Make sure to reference keywords and statements from the job description.
This section is your opener and should contain your ‘purpose’ or interest statement that explains why you would be interested in the job posting or the company. Make sure to reference keywords and statements from the job description.
The body paragraph (s): should contain skills and qualifications related to the job, i.e., provide a narrative example of how your job-related skills were obtained/honed. Your goal here is to match the skills to the employer’s needs. Justify how your career experiences could fit into the position and the organization.
The end paragraph: is the closer that would signify a ‘call to action’ by reiterating an essential qualification for the position you possess and an appreciation for the employer’s consideration.
Closing statement: Thank the employer/recruiter for their time.
Sincerely,
— Your Full Name
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How to Write a Secretary Cover Letter
The easiest way to write a cover letter is to take it section by section. Every professional cover letter should include the sections highlighted in the cover letter sample.
If you're trying to write a cover letter and don't know where to start, the following step-by-step guide will break down the writing process into a few easy steps.
STEP 1
Format your cover letter’s header correctly
Every secretary cover letter should include a header that follows the standard business letter format. Include the date, the recipient's name and info and a formal greeting.
Strong cover letter header example:
Maria Thompson
Springfield, IL 62703
example@example.com
(555) 555-5555
April 09, 2025
Mr. David Reynolds
Office Manager
Tech Solutions Inc.
456 Innovation Drive
Chicago, IL 60606
Dear Mr. Reynolds,
Weak cover letter header example:
Date: 32/13/2025
To whom it may concern,
Linda Smath
666 Unsure Street
Wrong City, ZZ 00000
Phone: 555-0123
Email: lsamtih@mailcom
Michaelangelo's Plumbing
123 Fixit Avenue
Somewhere, YY 12345
PRO TIP
Never address your letter's recipient with a generic salutation. If you can't find the recruiter's information, you can address your cover letter with “Dear Hiring Manager.“
STEP 2
Introduce yourself in the opening paragraph
Quickly capture hiring managers' attention with an engaging first paragraph highlighting your most impressive qualifications. List skills and achievements that show you meet the key job requirements to make a solid first impression. Be professional with your words, but don't be afraid to sound genuine in your interest in the role.
Strong opening paragraph example:
As an administrative assistant with over five years of experience in high-paced office environments, I am eager to apply for the secretary position at Pinnacle Financial Partners. My proficiency in managing executive schedules and document preparation is well-suited for this role. Recently, I streamlined office operations, resulting in a 20% increase in productivity by implementing a new filing system.
Weak opening paragraph example:
Hey there, just thought I’d drop a note to say I'm really interested in the secretary spot at Standard Office. I’ve done similar stuff before and think I could handle this role well.
PRO TIP
It's a huge bonus to have a recommendation for the role from a current employee. Our referral cover letter opening paragraph article provides different examples of approaching this topic.
STEP 3
Share relevant achievements in the body paragraph
Your cover letter's body paragraph should include unique achievements you didn't already mention on your resume. There's so much you can do with this section: share your long-term career goals, share anecdotes demonstrating your work ethic or commitment to the job, or narrate the story of your career growth so far.
Strong body paragraph example:
As a secretary in my previous position, I improved scheduling efficiency by 30%, streamlining appointments and reducing client wait times. My proficiency in Microsoft Office enabled the creation of detailed reports that identified key trends, contributing to improved operational decisions. Additionally, I successfully coordinated team meetings, fostering collaboration and ensuring objectives were met consistently. I am eager to apply my organizational skills and attention to detail in your dynamic work environment.
Weak body paragraph example:
I am applying for the secretary position because I need a stable job and it seems like a fit for me. I don't have much experience, but I'm a quick learner. I haven't used all office software extensively, but I am willing to learn. I'm sure I can handle the role if given the chance.
STEP 4
Finish by encouraging next steps
Seal the deal with potential employers by finalizing your cover letter with a compelling closing paragraph. Summarize your letter's key points and state your interest in scheduling a future interview.
Strong closing paragraph:
With my exceptional organizational skills and proficiency in Microsoft Office, I am confident in my ability to effectively support the team at Elegant Solutions as your next secretary. I am eager to contribute to your company and would welcome the opportunity to discuss my qualifications in more detail during an interview. Thank you very much for considering my application.
Sincerely,
Alexandra Keene
Weak closing paragraph:
Thank you for considering my application for the secretary position. I am interested in learning more about the role and how I might contribute to your team. I am hopeful that my application could be a good fit for your needs, and I look forward to possibly hearing from you soon.
Best regards,
Emily Taylor
After completing this step-by-step guide, you'll be able to write a compelling cover letter for any secretary role. However, don't waste your time with word processors like Word or Google Docs; take advantage of the pre-formatted cover letter templates and content suggestions our Cover Letter Builder offers. You'll be able to create a custom cover letter in minutes!
Top Skills to Include in Cover Letter Examples for Secretary
You should include a few relevant skills in your secretary cover letter to ensure you meet all the job requirements. These are some of the most relevant skills for a secretary; ensure you mix soft skills and hard skills that prove you're technically savvy and an excellent fit for the team.
- Calendar Management
- Minute Taking
- Travel Coordination
- Document Preparation
- Email Management
- Office Software Proficiency
- Confidentiality Handling
- Communication Skills
- Data Entry
- Scheduling Appointments
- Expense Reporting
- Filing Systems
Find more skills and content suggestions that make sense for your secretary cover letter using our Cover Letter Builder to create a custom document. By simply sharing your desired job and writing style, we'll generate a letter in minutes!
Similar Secretary Cover Letter Examples
Find some of the best secretary cover letter examples below! Click on your favorite template to edit in our Builder.
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