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Vendor Coordinator Resume Example

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Jessica Claire
  • , , 100 Montgomery St. 10th Floor
  • Home: (555) 432-1000
  • Cell:
  • resumesample@example.com
Professional Summary

Dedicated professional with history of meeting company goals utilizing consistent and organized practices with noted experience in administrative management. Prioritizes projects and multitasks effectively to achieve project goals. Methodical and detail-oriented team player with expertise in team leadership and diversity. Skilled in working under pressure and adapting to new situations and challenges to best enhance the organizational brand.

Skills
  • Advanced MS Office Suite Knowledge
  • Business Technology
  • Organization and Time Management
  • Meeting and Event Planning
  • Reconciling Invoices
  • Audio Visual Set-up
  • Business and Office Administration
  • Complex Problem Solving
  • Travel Coordination
  • Marketing and Advertising
  • Virtual Events
  • Vendor Management
  • Attention to Detail
  • Database Management
  • Project Management
  • Customer Service
  • Leadership
  • Active Listening
  • Social Media
  • Invoice Processing
  • Expense Reporting
  • Communication
  • Budget Management
  • Creativity
  • Onsite Management
  • Digital Marketing
  • Branding
  • Equal Opportunities Facilitation
Work History
Vendor Coordinator, 02/2019 to Current
BrpSturtevant, WI,
  • Disseminates, reviews, and approves all vendor applications.
  • Develops and maintains all authorized vendor files and lists.
  • Notifies Department Director, Executive Director, and AKA patent attorney of misuse and unauthorized use of Sorority’s intellectual properties.
  • Liaisons with all vendors regarding ongoing exhibition opportunities, contracts, code of conduct, AKA policies and procedures, travel arrangements, questions, and/or complaints.
  • Processes booth applications/contracts for vendors to participate in national conferences.
  • Licensed over 300 vendors and manufacturers.
  • Managed 100 plus vendors on-site for annual sorority conference.
  • Support and enforce vendor rules, regulations, and code of conduct during national conferences.
  • Assigns and oversees exhibit halls/areas at Boules and Leadership Conferences.
  • Monitors authorized vendor status.
  • Managed costs and billing and resolved financial discrepancies effectively through organizational management of account information using CRM software.
  • Drove implementation of online vendor application and automated vendor licensing process.
  • Oversaw exhibitor hall setup and breakdown for annual conference.
  • Organize and host vendor webinars, orientation, and other meetings
Secretary and Administrative Assistant, 01/2016 to 11/2017
The Art Institute Of ChicagoCity, STATE,
  • Performs secretarial and administrative duties including transmittal of correspondence and reports, photocopying, and scanning.
  • Scheduled meetings and maintains departmental calendar.
  • Responds to inquiries from general public, retrieves, distributes, and processes mail.
  • Ordered office supplies.
  • Collects, organizes, reviews, and consolidates all departmental budgetary information for operations, expenses, and acquisitions.
  • Reviews monthly budget ledgers for accuracy and resolves discrepancies with accountants.
  • Processes paperwork for donations to department.
  • Prepares acknowledgment letters for Department Chair.
  • Maintains records of financial contributions.
  • Updated donor ledger.
  • Prepares and processes confidential correspondence, reports, and paperwork for Chair.
  • Drafts independent contractor/consultant contracts for review by General Counsel’s Office.
  • Request payment of related invoices.
  • Organizes departmental Committee meetings.
  • Coordinates logistical support for meetings.
  • Assists Chair and departmental curators in preparing agenda drafts.
  • Drafts correspondence with Committee members, donors, and dealers relating to Committee business for Chair’s signature.
  • Coordinated Chair’s travel, notifies Strategic Sourcing when Chair will travel abroad.
  • Process travel and entertainment expenses.
  • Assists Chair with special projects.
  • Restocked supplies and placed purchase orders to maintain adequate stock levels.
  • Coordinated travel arrangements by booking airfare, hotel, and ground transportation.
  • Supported efficient meetings by organizing spaces and materials, documenting discussions, and distributing meeting notes.
  • Monitored supervisor's work calendar, scheduled appointments, meetings, and travel.
  • Sorted and distributed office mail and recorded incoming shipments for corporate records.
  • Created detailed expense reports and requests for capital expenditures.
  • Processed invoices and expenses using Concur to facilitate on-time payment.
  • Supported room reservations, agenda preparation, calendar maintenance for programs, meetings, and events.
  • Generated reports and typed letters in Word and prepared PowerPoint presentations.
  • Scheduled office meetings and client appointments for staff teams.
  • Answered multi-line phone system, routing calls, delivering messages to staff, and greeting visitors.
  • Arranged rapid office equipment repair and maintenance.
  • Organized staff meetings and logged minutes for corporate records.
  • Maintained staff directory and company policy handbook for human resources department.
  • Executed record filing system to improve document organization and management.
  • Handled client correspondence and tracked records to foster office efficiency.
Human Resources Roving Administrative Assistant, 08/2012 to 01/2016
The Art Institute Of ChicagoCity, STATE,
  • Enter international students’ personal data into, with high level of accuracy in order to batch data for Department of Homeland Security.
  • Communicated with students via email, phone, and in-person to ensure all information and documentation is correct and turned in.
  • Purchasing supplies and furniture.
  • Processing invoice payment requests, employee reimbursement claims, and petty cash vouchers.
  • Managing Pcard purchases, statements, and reconciliation.
  • Archiving
  • Attend and coordinate Woman’s Board full Board Meetings, Committee on Education Meetings, and Executive Committee Meetings as well as lectures and lecture luncheons and curatorial coffees.
  • Manage logistics of Woman’s Board materials via graphics.
  • Manage and coordinate Woman’s Board marketing materials.
  • Manage multi-line phone.
  • Making travel arrangements for departmental Vice Presidents and other employees.
  • Managing travel and entertainment reimbursement.
  • Accept and process payments for events, housing contracts, and memberships.
  • Committee Meeting setup and planning.
  • Travel reservations and coordination.
  • Delivered friendly assistance with new hires throughout interviewing and hiring process.
  • Filed paperwork, sorted and delivered mail, and maintained office organization.
  • Sparked productivity by setting itineraries and scheduling appointments.
  • Maintained and scheduled complex calendars.
  • Assisted with meetings and presentations within company.
  • Prepared monthly, weekly, and daily logs using Microsoft Office Suite.
  • Restocked supplies and placed purchase orders to maintain adequate stock levels.
  • Coordinated travel arrangements by booking airfare, hotel, and ground transportation.
  • Processed invoices and expenses using Concur to facilitate on-time payment.
  • Monitored supervisor's work calendar, scheduled appointments, meetings, and travel.
  • Supported efficient meetings by organizing spaces and materials, documenting discussions, and distributing meeting notes.
  • Monitored premises, screened visitors, updated logs, and issued passes to maintain security.
  • Organized staff meetings and logged minutes for corporate records.
  • Sorted and distributed office mail and recorded incoming shipments for corporate records.
  • Arranged rapid office equipment repair and maintenance with vendors.
Education
Emergency Medical Technician (EMT-B) Licensure : , Expected in 10/2014
ICNC/Superior Ambulance Service - Chicago, IL,
GPA:
Certificate: Medical Assisting, Expected in 10/2013
SAN JOAQUIN VALLEY COLLEGE - Visalia, CA,
GPA:
  • Dean's List 4.0 GPA
Bachelor of Science: Health/Environmental Health/Dance Performance, Expected in 12/2011
Northern Illinois University - Dekalb, IL
GPA:

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Resume Overview

School Attended
  • ICNC/Superior Ambulance Service
  • SAN JOAQUIN VALLEY COLLEGE
  • Northern Illinois University
Job Titles Held:
  • Vendor Coordinator
  • Secretary and Administrative Assistant
  • Human Resources Roving Administrative Assistant
Degrees
  • Emergency Medical Technician (EMT-B) Licensure
  • Certificate
  • Bachelor of Science