Sr Administrative Financial Secretary resume example with 20+ years of experience
JessicaClaire
Montgomery Street, San Francisco, CA94105609 Johnson Ave., 49204, Tulsa, OK
H: (555) 432-1000
C:
resumesample@example.com
Date of Birth:
India:
:
single:
Profile
Extensive, commendable administrative support with
Skill Highlights
Guest services
Inventory control procedures
Merchandising expertise
Loss prevention
Cash register operations
Product promotions
Core Accomplishments
Professional Experience
Sr. Administrative/Financial Secretary, 01/2009 - Current Valley Center-Pauma Unified School District – Valley Center, CA,
Manage office and facility processes (i.e.
work orders, maintenance of copiers/rizos, facility keys, distribution of internal office supplies, maintain/trouble shoot school check in system, etc.) Process, critique and review Kronos payroll, purchase requisitions and p-card transactions.
Routinely, review, adjust and enter Smartfind absences as required Complete, submit and maintain various reports (i.e.
bank recon, police reimbursement, athletic participation, p-card etc.) accordingly.
Draft/issue miscellaneous checks for routine school expenses, etc.
Coordinate meetings with counter partners, parents and applicants as needed.
Follow through on routine purchasing, bank deposits, relevant responses to internal/external requests and requirements.
Assist in maintaining Principals calendar.
Provide back-up coverage for registrar, front-office team and MMIS Coordinator as the situation requires.
Other duties as the need arises.
Guidance Secretary/Registrar, 01/2000 - 01/2009 Conejo Valley Unified School District – Thousand Oaks, CA,
Manage the Guidance Office processes to include organizing and maintaining students' confidential records.
Heavy typing (i.e.
compose business letters, internal e-mails, create office forms, update standardize testing documentation for all students new to CMS, etc.).
Monitor, oversee and enter mandatory student immunization records per school/state compliance requirements.
Distribute incoming faxes, as well as student Driver's Eligibility and Youth Employment Certificates.
Issue initial student(s) bus assignments, parent assistant usernames and passwords, as required.
Coordinate student driver's education classes via outside drivers education agency.
Maintain monthly calendars for the counselors, to effectively enhance the overall communication link among internal staff and external affiliates.
Periodically replenish departmental forms utilized by students, staff and parents.
Key responsibility of registering and withdrawing students as required, following through with relevant incoming and out-going student records' requests (internally, out-of-state, as well as private agencies).
Monitor/maintain detailed logs of incoming/outgoing students to ensure student count accuracy, perform bi-yearly student records' audit(s) to assure files are organized/in accurate order per the enrolled/registered roster.
Mass distribution of rising 9th grade students' records for receiving high schools as well as specified outgoing 6th & 7th grade student records.
Attend on-going workshops and meetings to remain up-to-date on new CMS student registration/data manager policies and procedures; including any available computer/office procedures trainings for enhancement of current computer skills.
Data Manager for NC Wise Program; which requires printing of class rosters, arranging of teachers/staff ncwise security access, periodically update staff maintenance details.
Prepare Adobe files for mass printing of student report cards, trouble shoot teachers' missing mark report to assure accuracy of students' quarter/semester grade entries, enter student retentions as required, etc.
Follow through on the relevant entries of students' EOG Test Scores(s) to assure compliance is met per Principal's Verification Audit Roster(s).
Assure that the school's end of year ncwise processes are completed accordingly.
Miscellaneous task such as, periodically relieve front office staff with phone coverage during breaks/lunch, etc., back up support, to the Sr.
Administrative Secretary (payroll, order supplies), as well as assist with the overall organizing and preparation of the school's annual opening and closing processes/procedures.
Notarize various legal documents for parents and staff as needed.
Answered/screened incoming calls for Talent Development Resource Teachers and Program Coordinators.
Scheduled, coordinated committee meetings and routine job interviews.
Composed business letters to parents/merchants to address relevant issues as required.
Created flyers, brochures, tables etc, to accommodate the needs of assigned staff.
Organized and maintained an efficient filing system for staff and immediate records.
Office Assistant III, 01/1990 - 01/1999 Meck. Co. Child & Adolescent Ser – City, STATE,
Performed various secretarial tasks for the Residential Services staff, i.e.
scheduled/coordinated CPR/First Aide Trainings, group home fire and health inspections, typed business letters, memos, resident quarterly summaries, IHP's, created relevant forms, etc.
As well as set up and maintained office records and compliance manuals.
Organized and maintained group home staff's work schedules, arranging emergency coverage as needed.
Maintained, distributed and reconciled agency's petty cash funds.
Education
Power School Training Liquid Office Training Introductory to Quick Books 2007 Certificate for Mortgage Loan Processing Certified State Of North Carolina Notary Public Business Writing Experience : , Expected in 2003 - Central Piedmont Community College - Charlotte, NC GPA: Introduction to Mortgage Loan Processing, Certificate of Completion
NC Notary Public Certification, Certificate of Completion: , Expected in 1992 - Central Piedmont Community College - Charlotte, NC GPA:
: , Expected in 1986 - Manhattan Community College - New York, NY GPA: Executive Secretarial Coursework
NC Notary Public Certification, Certificate of Completion: Secretarial Science Coursework, Expected in 1976 - Central Piedmont Community College - Charlotte, NC GPA: Secretarial Science Coursework
: , Expected in 1986 - Manhattan Community College - New York, NY GPA: Executive Secretarial Coursework
: , Expected in 1976 - Central Piedmont Community College - Charlotte, NC GPA:
COMPLETED Trainings/Courses
Office Skills: , Expected in 2012 - Central Piedmont Comm. College - Charlotte, NC GPA: Introductory to Quick Books 2007
Mortgage Loan Processing: , Expected in 2003 - Central Piedmont Comm. College - Charlotte, NC GPA:
Executive Secretarial Science: , Expected in 1985 - Manhattan Comm. College - New York, NY GPA:
: Secretarial Science, Expected in 1975 - Central Piedmont Comm. College - Charlotte, NC GPA: Secretarial Science
Power School, Exceptional Customer Service Etiquette, Effective Time Management, Diversity Enhancement Techniques, Money Management, Mortgage Loan Processor I, Data Managing I, Understanding Credit.
Microsoft XP 2007 Word: , Expected in 1973 - Fort Mill High School - Fort Mill, SC GPA: 60 wpm) Excel, Powerpoint , Power School,
Connect-Ed Communication System, exceptional organization and management of confidential files, business letter/memo writing, creating forms/brochures, Lawson System, Data Manager (ie. assist with computer problems as needed, print misc. reports, class list, etc.), Kronos payroll/time sheet reviewing, Smartfind Teacher Substitute System reviewing and processing, Introductory to Quick Books 2007. Office Management and NC Notary Public.
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Resume Overview
School Attended
Central Piedmont Community College
Central Piedmont Community College
Manhattan Community College
Central Piedmont Community College
Manhattan Community College
Central Piedmont Community College
Central Piedmont Comm. College
Central Piedmont Comm. College
Manhattan Comm. College
Central Piedmont Comm. College
Fort Mill High School
Job Titles Held:
Sr. Administrative/Financial Secretary
Guidance Secretary/Registrar
Administrative Secretary
Office Assistant III
Degrees
Power School Training Liquid Office Training Introductory to Quick Books 2007 Certificate for Mortgage Loan Processing Certified State Of North Carolina Notary Public Business Writing Experience
NC Notary Public Certification, Certificate of Completion
NC Notary Public Certification, Certificate of Completion
COMPLETED Trainings/Courses
Office Skills
Mortgage Loan Processing
Executive Secretarial Science
Power School, Exceptional Customer Service Etiquette, Effective Time Management, Diversity Enhancement Techniques, Money Management, Mortgage Loan Processor I, Data Managing I, Understanding Credit.
Microsoft XP 2007 Word