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Sr. Administrative/Financial Secretary Resume Example

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SR. ADMINISTRATIVE/FINANCIAL SECRETARY
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Extensive, commendable administrative support with

Professional Experience
Sr. Administrative/Financial Secretary
January 2009 to CurrentCompany Name － City, State
  • Manage office and facility processes (i.e.
  • work orders, maintenance of copiers/rizos, facility keys, distribution of internal office supplies, maintain/trouble shoot school check in system, etc.) Process, critique and review Kronos payroll, purchase requisitions and p-card transactions.
  • Routinely, review, adjust and enter Smartfind absences as required Complete, submit and maintain various reports (i.e.
  • bank recon, police reimbursement, athletic participation, p-card etc.) accordingly.
  • Draft/issue miscellaneous checks for routine school expenses, etc.
  • Coordinate meetings with counter partners, parents and applicants as needed.
  • Follow through on routine purchasing, bank deposits, relevant responses to internal/external requests and requirements.
  • Assist in maintaining Principals calendar.
  • Provide back-up coverage for registrar, front-office team and MMIS Coordinator as the situation requires.
  • Other duties as the need arises.
Guidance Secretary/Registrar
January 2000 to January 2009Company Name － City, State
  • Manage the Guidance Office processes to include organizing and maintaining students' confidential records.
  • Heavy typing (i.e.
  • compose business letters, internal e-mails, create office forms, update standardize testing documentation for all students new to CMS, etc.).
  • Monitor, oversee and enter mandatory student immunization records per school/state compliance requirements.
  • Distribute incoming faxes, as well as student Driver's Eligibility and Youth Employment Certificates.
  • Issue initial student(s) bus assignments, parent assistant usernames and passwords, as required.
  • Coordinate student driver's education classes via outside drivers education agency.
  • Maintain monthly calendars for the counselors, to effectively enhance the overall communication link among internal staff and external affiliates.
  • Periodically replenish departmental forms utilized by students, staff and parents.
  • Key responsibility of registering and withdrawing students as required, following through with relevant incoming and out-going student records' requests (internally, out-of-state, as well as private agencies).
  • Monitor/maintain detailed logs of incoming/outgoing students to ensure student count accuracy, perform bi-yearly student records' audit(s) to assure files are organized/in accurate order per the enrolled/registered roster.
  • Mass distribution of rising 9th grade students' records for receiving high schools as well as specified outgoing 6th & 7th grade student records.
  • Attend on-going workshops and meetings to remain up-to-date on new CMS student registration/data manager policies and procedures; including any available computer/office procedures trainings for enhancement of current computer skills.
  • Data Manager for NC Wise Program; which requires printing of class rosters, arranging of teachers/staff ncwise security access, periodically update staff maintenance details.
  • Prepare Adobe files for mass printing of student report cards, trouble shoot teachers' missing mark report to assure accuracy of students' quarter/semester grade entries, enter student retentions as required, etc.
  • Follow through on the relevant entries of students' EOG Test Scores(s) to assure compliance is met per Principal's Verification Audit Roster(s).
  • Assure that the school's end of year ncwise processes are completed accordingly.
  • Miscellaneous task such as, periodically relieve front office staff with phone coverage during breaks/lunch, etc., back up support, to the Sr.
  • Administrative Secretary (payroll, order supplies), as well as assist with the overall organizing and preparation of the school's annual opening and closing processes/procedures.
  • Notarize various legal documents for parents and staff as needed.
Administrative Secretary
January 1999 to January 2000Company Name － City, State
  • Answered/screened incoming calls for Talent Development Resource Teachers and Program Coordinators.
  • Scheduled, coordinated committee meetings and routine job interviews.
  • Composed business letters to parents/merchants to address relevant issues as required.
  • Created flyers, brochures, tables etc, to accommodate the needs of assigned staff.
  • Organized and maintained an efficient filing system for staff and immediate records.
Office Assistant III
January 1990 to January 1999Company Name － City, State
  • Performed various secretarial tasks for the Residential Services staff, i.e.
  • scheduled/coordinated CPR/First Aide Trainings, group home fire and health inspections, typed business letters, memos, resident quarterly summaries, IHP's, created relevant forms, etc.
  • As well as set up and maintained office records and compliance manuals.
  • Organized and maintained group home staff's work schedules, arranging emergency coverage as needed.
  • Maintained, distributed and reconciled agency's petty cash funds.
Education
Power School Training Liquid Office Training Introductory to Quick Books 2007 Certificate for Mortgage Loan Processing Certified State Of North Carolina Notary Public Business Writing Experience : 2003Central Piedmont Community College － City, StateIntroduction to Mortgage Loan Processing, Certificate of Completion
NC Notary Public Certification, Certificate of Completion : 1992Central Piedmont Community College － City, State
1986Manhattan Community College － City, StateExecutive Secretarial Coursework
NC Notary Public Certification, Certificate of Completion : Secretarial Science Coursework, 1976Central Piedmont Community College － City, StateSecretarial Science Coursework
1986Manhattan Community College － City, StateExecutive Secretarial Coursework
1976Central Piedmont Community College － City, State
COMPLETED Trainings/Courses Office Skills : 2012Central Piedmont Comm. College － City, StateIntroductory to Quick Books 2007
Mortgage Loan Processing : 2003Central Piedmont Comm. College － City, State
Executive Secretarial Science : 1985Manhattan Comm. College － City, State
Secretarial Science, 1975Central Piedmont Comm. College － City, StateSecretarial Science
Power School, Exceptional Customer Service Etiquette, Effective Time Management, Diversity Enhancement Techniques, Money Management, Mortgage Loan Processor I, Data Managing I, Understanding Credit. Microsoft XP 2007 Word : 1973Fort Mill High School － City, State60 wpm) Excel, Powerpoint , Power School, Connect-Ed Communication System, exceptional organization and management of confidential files, business letter/memo writing, creating forms/brochures, Lawson System, Data Manager (ie. assist with computer problems as needed, print misc. reports, class list, etc.), Kronos payroll/time sheet reviewing, Smartfind Teacher Substitute System reviewing and processing, Introductory to Quick Books 2007. Office Management and NC Notary Public.
Skills
Administrative, Adobe, as set, agency, back-up, brochures, bi, Business Writing, closing, CMS, CPR, Credit, Customer Service, documentation, drivers, faxes, filing, forms, front office, front-office, funds, ie, Kronos, Lawson, legal, letters, Managing I, mark, meetings, access, Excel, Money, Office, Powerpoint, Word, Notary Public, Office Management, Office Skills, organizing, payroll, copiers, police, policies, processes, purchasing, Quick Books, receiving, Secretarial, tables, Teacher, phone, Time Management, typing, 60 wpm, Wise, workshops
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Resume Overview

School Attended

  • Central Piedmont Community College
  • Manhattan Community College
  • Central Piedmont Comm. College
  • Manhattan Comm. College
  • Fort Mill High School

Job Titles Held:

  • Sr. Administrative/Financial Secretary
  • Guidance Secretary/Registrar
  • Administrative Secretary
  • Office Assistant III

Degrees

  • Power School Training Liquid Office Training Introductory to Quick Books 2007 Certificate for Mortgage Loan Processing Certified State Of North Carolina Notary Public Business Writing Experience : 2003
    NC Notary Public Certification, Certificate of Completion : 1992
    1986
    NC Notary Public Certification, Certificate of Completion : Secretarial Science Coursework , 1976
    1986
    1976
    COMPLETED Trainings/Courses Office Skills : 2012
    Mortgage Loan Processing : 2003
    Executive Secretarial Science : 1985
    Secretarial Science , 1975
    Power School, Exceptional Customer Service Etiquette, Effective Time Management, Diversity Enhancement Techniques, Money Management, Mortgage Loan Processor I, Data Managing I, Understanding Credit. Microsoft XP 2007 Word : 1973

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