Sr. Administrative Assistant to CHRO and CEO, 03/2012 to Current Baker Tilly Virchow Krause, LLP – Chicago, IL
Calendar management for CHRO and CEO Research sites and assist in contract negotiations for company events/meetings Prepare/edit presentations, documents and spreadsheets for CEO and CHRO Assist with campus recruiting events - responsible for event logistics Responsibly handle highly sensitive information for CEO and CHRO Prepare communications to Board members and assist when traveling to the Chicago office Responsible for selecting, negotiating and ordering end of year gift for the Firm Submit and track expense reports for CHRO Schedule interviews/phone screens for recruiters as requested.
Managed the CEO's complex and frequently changing travel arrangements and coordinated the pre-planning of trips.
Managed external contacts for CEO and kept track of periodic communication needed for priority contacts.
Created expense reports, budgets and filing systems.
Developed and maintained an alert system for upcoming deadlines on incoming requests and events.
Greeted visitors entering the office, determined the nature and purpose of visit and directed them to the appropriate destination.
Processed travel expenses and reimbursements.
Assistant, 12/2011 to 03/2012 CBS2 Chicago – Chicago, IL
Total calendar management for President Screened phone calls and transcribed messages when appropriate Distributed morning ratings and sales reports to President every morning via 'CBS Dashboard' binder Received and delivered all USPS, FedEx and USPS packages Scheduled travel for President and prepared and tracked expense reports Created and maintained procedure manual for Executive Suite Replied to viewers via USPS with frequently asked questions Previewed and select Public Service Announcements following CBS, Federal and State policy Assisted HR by sending Open Job Notices via e-mail, fax and USPS.
Acquisitions Assistant, 02/2011 to 11/2011 Laramar Group – Chicago, IL
Complete calendar management for Sr.
VP of Asset Management Responsible for making travel arrangements Submitted and tracked expense reports Reviewed, submitted and edited broker Confidentiality Agreements to obtain access to property documents Downloaded broker documents onto Acquisitions drive for Director/VP review in timely manner Assisted in creating materials for Board meetings Greeted visitors and directed phone calls to determine whether they should be given access to specific individuals Opened, sorted, and distributed incoming correspondence, including faxes and email Assisted team members in the gathering of data for ad hoc reports/analyses.
Financial Services Administrative Assistant, 09/2006 to 07/2010 General Growth Properties, Inc – Chicago, IL
Updated Quarterly Property Reports for assigned properties and created PDF books for field publishing Ran reports using DYNA, JDE and Hyperion upon request Obtained company credit history using D & B online services Processed, logged, and reviewed invoices for Financial Services Submitted group time and expense reports Reviewed new and existing development packages to be discussed in Pre-Cap meetings for accuracy Scanned and uploaded Treasury documents to company intranet Created letters, memo's, letters of credit, presentations, and reports as requested Prepared refinance packages for assigned properties for lender review Assisted the Joint Venture group in creating quarter end books for partner review.
Asset Recovery Administrative Assistant, 03/2004 to 09/2006 General Growth Properties, Inc – Chicago, IL
Processed logged, reviewed and allocated legal fees for Asset Recovery department Conducted asset searches/skip tracing reports using Lexis-Nexis and Westlaw Submitted group time and expense reports Maintained tracking database with new collection and/or litigation cases Maintained open lines of communication to resolve billing discrepancies Provided administrative support for staff of nine including Analysts, Manager and Director Prepared and updated presentation materials for Asset Recovery Director and Analysts Maintained department page on company intranet Responsible for managing supplies to stay within budget Acted as liaison between ARO Copy Services and Pitney Bowes Mail Services as well as other departments Retrieved accounting records and produced reports as requested Coordinated mailing of past due rents to property lockbox Trained new employees on office equipment, and company/department procedures Coordinated moves and set up for new employees including new phones, computer equipment, furniture and supplies.
Administrative Assistant/On-Line Training Coordinator, 03/2002 to 10/2003 AGTBlack DotSeven – Chicago, IL
Coordinated logistics for employee growth seminars Conducted post seminar evaluation to determine participant progress for manager review Created companywide Employee Opinion Survey distributed copies to all AGT/Black Dot/Seven companies Administered online training program on publishing and word processing software Researched vendors for maximum cost effectiveness Managed department expenses to ensure budget was met Organized department filing system and created training guides/manuals Provided administrative support to Director of National Training and Sr.
HR Assistant/Training Coordinator, 08/2000 to 02/2002 The Marmon Group, Inc – Chicago, IL
Coordinated seminars including site location, price negotiation, registration and distribution of seminar materials Organized mass mailings to member companies notifying of upcoming seminars and/or significant changes Maintained confidential database containing employment history and salary Managed the RTA/CTA Transit Benefit Program Provided administrative assistance to HR Manager, Director of Industrial Relations and Sr.
Bachelors: Business Administration, 9 1996 Robert Morris College - Chicago, IL Business Administration