Jessica Claire
, , 100 Montgomery St. 10th Floor (555) 432-1000,
Professional Summary

Systematic Administrative Assistant with successful experience in fast-paced office settings. Hardworking team-player with expertise completing various clerical tasks and offering staff support. Responsible, punctual and productive professional when working with little to no supervision.

  • Customer Service
  • Microsoft Office (Excel and Word)
  • SPS Commerce
  • Communication skills
  • Matterport
  • Organize and delegate work assignments
  • Ability to prioritize issues and needs
  • Learn quickly and apply them without immediate supervision
  • Ability to maintain composure in stressful situations
  • Administrative Management
  • Ability to multitask and prioritize tasks
  • Confidentiality and Data Protection
  • Multitasking and Time Management
  • Employee Training
  • Preparing Spreadsheets
  • Payroll Administration
  • Administrative and Clerical Support
Work History
11/2021 to Current Site Manager/Logistics/Administrative Aide Ametek, Inc. | Orange, CA, Riverside,CA
  • Input and submit bi-weekly payroll
  • Record and transmit deposit and submit to District Headquarters
  • Complete and maintain invoicing for all contractual obligations in timely manner
  • Maintain positive working relations with staff, volunteers, residents, visitors and community representatives
  • Monitor personnel requirements outlined in contracts and licensing regulations and ensure human resource records include evidence of qualifications
  • Assist in implementation and documentation of in-house training
  • Ability to keep detailed reports and meet financial deadlines
  • Ensure compliance with all applicable laws and regulations that govern Migrant Family program, including Title 42 specification
  • Ensure accuracy of resident reports, evidence of goals completed, and compilation of data for demographic reports
  • Assist Program Director with employee education and training
  • Provide monthly statistics
  • Coordinate financial purchases for travel
  • Coordinate travel plans and ensure all traveling migrants have necessary travel accommodations
  • Coordinate with Program Director to maintain inventory, as needed
  • Supervise orders and arrange items when received
  • Plan, supervise, coordinate day-to-day activities at multiple sites to provide/meet needs of Migrant Families
  • Coordinate logistical needs for program
  • Order supplies and materials, as needed, for Migrant Families and staff
  • Keep records/submit invoices and receipts through finance program
  • Visit multiple sites to monitor program activities
  • Compile and maintain financial and statistical reports related to Migrant Program Grant to track expenses and revenue
  • Maintained records and logs of work performed and materials and equipment used.
  • Assisted in organizing and overseeing assignments, planning and coordinating in-house and outsourced resources.
  • Opened and closed location and monitored shift changes to uphold successful operations strategies and maximize business success.
  • Managed overstocking, restocking and inventory control procedures during day shift.
  • Communicated best practices among on-site and external personnel to align efforts and goals.
  • Directed shipping and receiving of wide range of products daily.
  • Administered sales orders, as well as processed and documented transactions.
  • Provided clerical support to company employees by copying, faxing and filing documents.
  • Delivered top-notch administrative support to office staff, promoting excellence in office operations.
  • Created and updated physical records and digital files to maintain current, accurate and compliant documentation.
  • Developed and updated spreadsheets and databases to track, analyze and report on performance and sales data.
  • Verified and submitted timekeeping information for accurate and efficient payroll processing.
  • Performed calculations in overtime, vacation and sick hours to provide accurate data to payroll processing database.
  • Offered payroll-related subject matter expertise to management and employees to resolve payroll discrepancies.
  • Uploaded time records into UltiPro and made adjustments to create accurate database for payroll processing functions.
  • Reviewed time records for 25 employees to verify accuracy of information.
  • Set up orientations and initial training for new employees.
  • Helped employees register for benefits programs using online portals.
  • Proved successful working within tight deadlines and fast-paced atmosphere.
  • Maintained excellent attendance record, consistently arriving to work on time.
  • Documented human resources records and maintained confidentiality of sensitive personal information.
  • Completed daily cash functions like account tracking, payroll and wage allocations, budgeting, donating and cash and banking reconciliations.
  • Tracked financial progress by creating quarterly and yearly balance sheets.
04/2019 to 09/2020 Repair Technician Sears | City, STATE, Hemet, CA
  • Identify, diagnose and repair appliances
  • Clean and maintain appliances
  • Use various hand tools
  • Maintain accurate record of all items used for repairs
  • Disassembled, repaired and reassembled equipment in good working order.
  • Educated customers on use, care and adjustments of appliances.
  • Facilitated repairs by disassembling defective and broken equipment.
  • Ordered parts and maintained adequate inventory.
  • Quickly learned new skills and applied them to daily tasks, improving efficiency and productivity.
  • Carried out day-day-day duties accurately and efficiently.
  • Performed duties in accordance with applicable standards, policies and regulatory guidelines to promote safe working environment.
  • Used critical thinking to break down problems, evaluate solutions and make decisions.
  • Offered friendly and efficient service to customers, handled challenging situations with ease.
07/2016 to 12/2018 Outbound Supervisor/Shipping Lead Troy Lee Designs | City, STATE, Rancho Cucamonga,CA
  • Managed shipping and picking teams
  • Print, separate, scan in average of 200+ orders day
  • Conducted training programs with employees to promote familiarity with company products and applications.
  • Supported outside sales personnel on customer-related efforts and visits to grow sales.
  • Worked with sales managers to drive and monitor sales prospecting.
  • Communicate with sales team through email and phone calls
  • Create Excel spreadsheet to keep track of workflow
  • Oversee work flow of Distribution Center
  • Communicate with freight forwarders
  • Manage and motivate Shipping Team
  • Receiving inbound shipments
  • Packing and shipping all merchandise that leaves Distribution Center
  • Process and repackage returns
  • Communicated with vendor representatives to resolve damaged shipments and item shortages.
  • Pulled, verified and packaged items for shipment.
  • Maintained positive relationships with representatives of UPS, FedEX, USPS and DHL shipping companies.
  • Prepared shipping documents and invoices, processed payments and fielded client questions.
  • Organized storage areas to optimize materials movements and minimize labor hours.
  • Conducted counts and audits of inventories to identify and resolve discrepancies in records.
  • Stacked and stored pallets at end of shift to keep warehouse clean and organized.
  • Orchestrated routing by producing accurate shipping documentation and package labels.
Expected in | Mt. San Jacinto College, Menifee, CA, GPA:

GPA: 4.0

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Resume Overview

School Attended

  • Mt. San Jacinto College

Job Titles Held:

  • Site Manager/Logistics/Administrative Aide
  • Repair Technician
  • Outbound Supervisor/Shipping Lead


  • Some College (No Degree)

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