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site administrator resume example with 8+ years of experience

Jessica Claire
, , 609 Johnson Ave., 49204, Tulsa, OK 100 Montgomery St. 10th Floor
Home: (555) 432-1000 - Cell: - resumesample@example.com - : - -
Summary

Motivated Administrative Assistant with 10+ years of experience offering office support in construction & general contracting industry. Energetic and reputable individual possessing strong work ethic, professional demeanor and superb initiative. Exceptional customer service and decision-making skills.

Skills
  • Staff scheduling
  • Event logistics
  • Mentorship and training
  • Vendor relationship management
  • OSHA safety requirements
  • Transporting files
  • PC proficient
  • Accounting skills
  • Microsoft
  • 10-key proficiency
  • Accounting support
  • Data entry documentation
  • Account balancing reconciliation
  • Memo preparation
  • Mail management
  • Program file distribution
  • Back office operations
  • Advanced MS Office Suite knowledge
  • Document retrieval
  • Meeting planning
  • Insurance eligibility verification
  • Sensitive material handling
  • Travel administration
  • AR/AP
  • Records management systems
  • Types 50+ WPM
  • Cash deposit preparation
  • Check processing
  • Timeline Planning and Management
  • QuickBooks expert
  • Recordkeeping and bookkeeping
  • Negotiation
  • Multi-line phone systems
  • Project Planning
  • Bookkeeping
  • Staff motivation
  • Scheduling and calendar management
  • Self-starter
  • Invoicing and billing
  • Risk management
  • Insurance processing
  • Inventory supplies
  • Database entry
  • Social media management
  • File and data retrieval systems
  • Data entry
  • Event coordination
  • Strong interpersonal skills
  • Meticulous attention to detail
  • Appointment scheduling
  • Administrative operations
  • Database organization
  • Dedicated team player
  • Resourceful
  • Multitasking and prioritization
  • Account reconciliation
  • Time and labor control
  • QuickBooks
  • Professional and mature
Experience
11/2021 to 12/2021
Site Administrator Tkc Holdings Pocahontas, VA,

Support the smooth running of our client’s construction project by carrying out clerical tasks and projects. Your daily responsibilities will include organizing project meetings, typing up documents, responding to business enquiries, drawing up contracts and providing customer service.

02/2021 to 11/2021
Bookkeeper Achievement House & Nci Paso Robles, CA,
  • Maintained full compliance when executing and tracking bank reconciliations, A/P, invoicing, billing and collections.
  • Process Accounts Receivable/Payable. Assist Property Manager with Pay or Quit Notices.
  • Scan invoices into to Google Drive.
  • Assist Maintenance Coordinator when needed.
  • Process rent payments.
  • System used is App Folio.
06/2019 to 01/2021
Account Manager - Bookkeeper Marel Seattle, WA,
  • Communicated with clients via email, phone, online presentations, screen-share and in-person meetings.
  • Oversaw multiple accounts and worked diligently to meet and exceed performance goals.
  • Accounts receivable/payables
  • Process rental applications.
  • Handle evictions.
  • Process rent payments and collections.
  • Process pay or quit notices.
  • Make sure vendor, owners, and tenants insurance was current
10/2013 to 02/2014
Project Coordinator Brightspring Health Services Durham, NC,
  • Prioritized needs and delegated assignments to handle multiple projects simultaneously.
  • Assessed, monitored and reported on work progression.
  • Updated and distributed weekly project schedules and milestones.
  • Process files, schedule appointments, and process invoices.
  • Dispatch technicians on emergency calls for fires, floods, and mold remediation.
  • Handled calls for roofing division and dispatching crews for emergency tarping and repairs.
04/2011 to 01/2013
Administrative Assistant Brightspring Health Services East Providence, RI,
  • Organized and maintained filing and document management systems by coordinating, archiving and purging files.
  • Developed administrative processes to achieve organizational objectives and improve office efficiency.
  • Handled management of communication to executives by taking and making telephone calls, reviewing and prioritizing mail and composing and typing correspondence.
  • Updated details in company database by keying in customer contacts and delivery dates.
  • Maintained inventory in supply closet to prevent shortages.
  • Coordinated project materials by managing physical and digital files, monitoring spreadsheets and updating reports.
  • Directed customer communication to appropriate department personnel.
  • Tracked and submitted employee timesheets to accounting department for payroll processing.
  • Monitored attendance records by taking note of staff vacation time, sick days and personal days.
  • Prepared packages for shipment by generating packing slips and setting up courier deliveries.
  • Reviewed and suggested improvements for interoffice correspondence, reports and presentations.
  • Arranged travel and hotel accommodations for international and domestic business meetings and trips.
  • Planned events and department activities by acquiring venues, developing guest lists and organizing catering services.
  • Managed scheduling for staff, monitoring resource allocation to provide optimal coverage and service.
  • Collected, calculated and reported on expenditure and statistical data to inform senior management.
  • Verified operation of office equipment by completing preventive maintenance requirements and calling for repairs.
  • Verified data when processing incoming and outgoing checks and wire transfers to increase accuracy.
  • Controlled building access by supplying key cards to employees and visitors.
  • Process new losses and scheduling appointments for project managers to do inspections for estimates.
  • Set up new jobs for superintendents.
  • Track program jobs to make sure we were compliant with their procedures.
  • Process billings, payments, and time sheets.
  • Assistant to General Manager, 2 Project Managers, 2 Superintendents, Office Manager, as well as being an assistant to the technicians.
  • Scheduled temporary workers to work at job sites when needed.
  • Handled insurance claims for State Farm, Allstate, Hartford, Nationwide, etc.
  • Also handled program jobs such as Contractor Connection, Alacrity, and Innovations.
  • Training on writing estimates in Xactimate.
04/2007 to 04/2011
Administrative Assistant UTE Construction City, STATE,
  • Organized and maintained filing and document management systems by coordinating, archiving and purging files.
  • Handled management of communication to executives by taking and making telephone calls, reviewing and prioritizing mail and composing and typing correspondence.
  • Updated details in company database by keying in customer contacts and delivery dates.
  • Coordinated project materials by managing physical and digital files, monitoring spreadsheets and updating reports.
  • Directed customer communication to appropriate department personnel.
  • Verified data when processing incoming and outgoing checks and wire transfers to increase accuracy.
  • Answer phones
  • Take new losses and scheduling appointments for project managers to do inspections for estimates.
  • Set up new jobs for superintendents.
  • Track program jobs to make sure we were compliant with their procedures.
  • Assistant to General Manager, 2 Project Managers, 2 Superintendents, Office Manager, as well as being an assistant to the techs we have.
  • Also arranged temps to work at job sites when needed.
  • Handled insurance claims for State Farm, Allstate, Hartford, Nationwide, etc. Also handled program jobs such as Contractor Connection, Alacrity, and Innovations.
Education and Training
Expected in 06/1987 to to
High School Diploma:
Smithtown High School East - Saint James, NY
GPA:
  • Completed coursework in Business Management , Business Law, Criminal Justice

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Resume Overview

School Attended

  • Smithtown High School East

Job Titles Held:

  • Site Administrator
  • Bookkeeper
  • Account Manager - Bookkeeper
  • Project Coordinator
  • Administrative Assistant
  • Administrative Assistant

Degrees

  • High School Diploma

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