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Senior Management Assistant Resume Example

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SENIOR MANAGEMENT ASSISTANT
Professional Summary
  • Dynamic Management Assistant with 15+ years of progressive experience supporting executive management in organization of department functions. Strongly committed to service excellence, client satisfaction, and team collaboration. Uniquely qualified to perform administrative roles, which require attention to detail . Proficient in Microsoft Office, Visio and SAP equipment operations.
Skills
  • Business Administration
  • Mail handling
  • Multi-line phone proficiency
  • Schedule management
  • Advanced MS Office Suite
  • Time management
  • Scheduling
  • Data entry
  • MS Office
  • Spreadsheet development
Work History
Senior Management Assistant, 07/2010 to Current
Kaiser Permanente – Hillsboro , OR
  • Managed administrative functions for VP, Contracts & Purchasing, including complex calendar management with focus on proper allocation of executive availability.
  • Contributed to smooth business operations by planning and organizing meetings and conferences, including conference calls.
  • Organized and updated schedules for VP, Contracts & Purchasing .
  • Promoted team productivity by keeping supplies organized and well-stocked.
  • Responded to emails and other correspondence to facilitate communication and enhance business processes.
  • Coordinated complex annual meeting involving department staff, which included livestream production, remote location arrangements, and senior executive accommodations.
  • Handled logistics, catering, agendas and travel arrangements for meeting and event planning for board of directors, president and executive vice president.
Executive Assistant (Deborah Szekely - Owner), 10/2009 to 11/2009
Avalara – Mcminnville , OR
  • Responded to emails and other correspondence to facilitate communication and enhance business processes.
  • Managed administrative functions, including complex calendar management with focus on proper allocation of executive availability.
  • Performed general office duties, including answering multi-line phones, routing calls and messages and greeting visitors.
  • Prepared packages for shipment, pickup and courier services for prompt delivery to customers.
  • Handled client correspondence and tracked records to foster office efficiency.
Executive Assistant, 07/2003 to 07/2009
Cvs Health – Evanston , IL

San Diego Union-Tribune Publishing Company
Provided superior support to the Vice President/CFO and the Controller of the Finance division. Scheduled business meetings and social events. Monitored email correspondence. Updated calendars and made travel arrangements for executives. Compiled and transcribed correspondence and meeting agendas. Ordered supplies, managed office equipment, and arranged conference rooms and catering for meetings. Produced graphs, spreadsheets, and presentations to display and monitor financial data. Prepared and distributed complex monthly financial statements, adhering to all corporate deadlines. Processed invoices, generated expense reports. Program administrator for company credit cards. Maintained confidentiality for highly sensitive financial materials. Managed and updated the company-wide Intranet to display requested inter-departmental criteria. Liaison between departmental executives and the finance department. Answered and directed telephone calls to appropriate party.

Billing Representative, 04/1989 to 07/2003
San Diego Union-Tribune Publishing Company – City , STATE

Processed billing for, monitored, and audited display, classified, and preprinted insert advertisements for one of the largest contract advertising sales account pools, including clients such as Macy's, Ralphs and Nordstrom. Verified accuracy of billing data and revised any errors. Researched, processed, and evaluated advertising contract agreements according to their terms and conditions, including analysis of the Contract Expiration Report. Resolve discrepancies in accounting records. Produced and submitted special rate requests to the Information Technology department. Reconciled daily, weekly, and monthly sales journal reports. Supported the Advertising department with rates questions, concerns, and procedures.

  • Performed quality assurance evaluations of processes and previous bills.
  • Received incoming information and entered into database system.
  • Reviewed and solved account and billing discrepancies.
  • Utilized talents and expertise to complete on-time and accurate monthly closing processes, journal entries and accruals.
  • Promoted consistent accuracy of billing information by reconciling [Number] accounts monthly.
  • Generated financial statements and reports detailing accounts receivable status
Education
Associate of Arts: 06/1975
San Diego Mesa College - City, State
Accomplishments

Selected to participate in the 2002 Union-Tribune Team Challenge to assist in a cross-functional team environment. At the conclusion of this six month, I presented a summary of

Affiliations
  • Member, Toastmasters, International (GA Atomic Speakers, 2018 to Present
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Resume Overview

School Attended

  • San Diego Mesa College

Job Titles Held:

  • Senior Management Assistant
  • Executive Assistant (Deborah Szekely - Owner)
  • Executive Assistant
  • Billing Representative

Degrees

  • Associate of Arts : 06/1975

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