Senior Management Assistant Resume Example

• Responded to emails and other correspondence to facilitate communication and enhance business processes.
• Managed administrative functions, including complex calendar management with focus on proper allocation of executive availability.
• Performed general office duties, including answering multi-line phones, routing calls and messages and greeting visitors.
• Prepared packages for shipment, pickup and courier services for prompt delivery to customers.
• Handled client correspondence and tracked records to foster office efficiency.

San Diego Union-Tribune Publishing Company
Provided superior support to the Vice President/CFO and the Controller of the Finance division. Scheduled business meetings and social events. Monitored email correspondence. Updated calendars and made travel arrangements for executives. Compiled and transcribed correspondence and meeting agendas. Ordered supplies, managed office equipment, and arranged conference rooms and catering for meetings. Produced graphs, spreadsheets, and presentations to display and monitor financial data. Prepared and distributed complex monthly financial statements, adhering to all corporate deadlines. Processed invoices, generated expense reports. Program administrator for company credit cards. Maintained confidentiality for highly sensitive financial materials. Managed and updated the company-wide Intranet to display requested inter-departmental criteria. Liaison between departmental executives and the finance department. Answered and directed telephone calls to appropriate party.

Processed billing for, monitored, and audited display, classified, and preprinted insert advertisements for one of the largest contract advertising sales account pools, including clients such as Macy's, Ralphs and Nordstrom. Verified accuracy of billing data and revised any errors. Researched, processed, and evaluated advertising contract agreements according to their terms and conditions, including analysis of the Contract Expiration Report. Resolve discrepancies in accounting records. Produced and submitted special rate requests to the Information Technology department. Reconciled daily, weekly, and monthly sales journal reports. Supported the Advertising department with rates questions, concerns, and procedures.

• Performed quality assurance evaluations of processes and previous bills.
• Received incoming information and entered into database system.
• Reviewed and solved account and billing discrepancies.
• Utilized talents and expertise to complete on-time and accurate monthly closing processes, journal entries and accruals.
• Promoted consistent accuracy of billing information by reconciling [Number] accounts monthly.
• Generated financial statements and reports detailing accounts receivable status