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Senior Executive Assistant Resume Example

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SENIOR EXECUTIVE ASSISTANT
Summary

Unique combination of innate enthusiasm and experience, synchronizing multiple projects. Streamline administrative procedures for major productivity and organizational gains. Track record supporting professional needs with well-organized precision. Sophisticated and graceful in managing high-volume workloads in rapidly changing environments.

Professional Experience
Senior Executive Assistant, 11/2018 to 10/2020Company Name - City, State
  • Managed external contacts for C-level executives and kept track of periodic communication needed for priority contacts.
  • Handled logistics, catering, agendas and travel arrangements for meeting and event planning for board of directors, president and executive vice president.
  • Contributed to smooth business operations by planning and organizing meetings and conferences, including conference calls.
  • Managed administrative functions, including complex calendar management with focus on proper allocation of executive availability.
  • Conducted research to prepare, gather and proof briefing materials, agendas and decks for all executive-level meetings.
  • Maintained confidential, administrative support to executive team and members of board of directors.
  • Reconciled and processed expense reports for multiple internal and field personnel, including executives and consultants.
  • Prepared presentations, materials and documentation for use by executives in meetings and engagements.
  • Compiled and analyzed marketing reports for marketing executive and provided executive summaries.
Senior Executive Assistant/Coordination Manager, 11/2015 to 09/2018Company Name - City, State
  • Sourced and corrected advanced strategic and tactical problems impacting business and sales management for Pacific Market
  • Managed budget implementations, employee reviews, training, schedules and contract negotiations.
  • Orchestrated successful conferences, including associated travel for all speakers and attendees, facilities and support services.
  • Managed office inventory by restocking supplies and placing purchase orders to maintain adequate stock levels.
  • Updated executives on changing business needs by thoroughly documenting internal and client meetings.
  • Produced accurate office files, updated spreadsheets and crafted presentations to support executives and boost team efficiency.
Marketing Associate, 02/2014 to 11/2015Company Name - City, State
  • Tracking and reporting progress through sales force automation tools
  • Assist with marketing initiatives, campaigns, creating flyers, and postcards Collect marketing materials and oversee managing all social media accounts and website management on behalf of Pacific Market
  • Assisted in creation of pre-season marketing plans to support department and divisional strategies.
  • Worked closely with all product development departments to create and maintain marketing materials for sales presentations and client meetings.
  • Planned and executed events and marketing programs, producing 3 times goal of qualified leads.
Solutions Manager, 09/2012 to 02/2014Company Name - City, State
  • Aligned multi-teams efforts behind unified solution promotion strategies, creating overarching strategies for customer guidance and communication.
  • Performed retail operations – analyze staff needs, report financial and sales data, manage cash, meet compliance, open trouble tickets with
  • Facilities/Network/IT as needed to ensure store up-time & functionality Identify selling skill gaps
  • Create and implement development plans to help the team meet and exceed sales metrics & quota assignments Manage store merchandising & planogram compliance in accordance with company expectations.
  • Oversee contract closing process to ensure smooth transaction for clients; correspond with all clients to ensure clientele are informed of deadlines and important dates for business transactions
Executive Relations/CRT Operator, 04/2011 to 09/2012Company Name - City, State
  • Handled high levels of escalated and unresolved calls
  • Compose routine and non-routine correspondence to answer inquiries that required written response
  • Monitored calls from clientele to ensure smooth transactions and transition to necessary departments, while handling retention.
  • Routinely collaborated with department managers to correct problems and improve services.
  • Checked servers, investigated problems and escalated concerns
General Manager, 12/2007 to 04/2010Company Name - City, State
  • Maximized time and manpower by consolidating data, payroll and accounting programs into one centralized system
  • Directed safety operations and maintained clean work environment to adhere to FDA and OSHA requirements
  • Assisted with training new hires and development of seasoned employees
  • Oversee staff scheduling, inventory, auditing monetary transactions & cash receipts daily
    Assist management in organizing, discussing revenue, and finances.
Education
High School Diploma, 06/2008
Calvine High School - City
Skills
  • G-Suite
  • MAC/PC Proficient
  • Concur
  • Salesforce
  • Accounts Payable
  • 50+ WPM typing speed
  • Multi-line phone proficiency
  • Filing and data archiving
  • QuickBooks expert
  • Advanced MS Office Suite
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Resume Overview

School Attended

  • Calvine High School

Job Titles Held:

  • Senior Executive Assistant
  • Senior Executive Assistant/Coordination Manager
  • Marketing Associate
  • Solutions Manager
  • Executive Relations/CRT Operator
  • General Manager

Degrees

  • High School Diploma , 06/2008

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