Senior Administrative Assistant Resume Example

• Assisted Director of Stadium Ops with budget development, budget tracking documents, and budget presentation documents as assigned.
• Procured goods and services.
• Researches products and vendors; writes RFP's; obtains competitive bids; creates bid tabs; vets' vendors and service provider credibility.
• Created purchase orders; tracks and confirms deliveries from inception to dock.
• Managed credit card purchases; reconciles credit card statements.
• Processed invoices for payment.
• Managed inventory of spare parts, supplies, materials and attic stock.
• Created MSA's (master service agreements) upon request.
• Provided administrative support to the Stadium Operations Department which consists of Engineering, Conversion and Housekeeping.
• Tracked, developed reports and presentations, and submits certification data for sustainability efforts (LEED certification) and utility consumption/costs.
• Assisted Director of Stadium Ops with ongoing development and revision of Stadium and department policies and procedures.
• Assisted with the development of performance metrics for department as required or necessary.
• Assisted with tracking, reviewing and updating service provider certificates of liability insurance.
• Coordinated interior and exterior Wayfinding signage inventory, repair, and replacement activities.
• Maintained department work calendar; creates monthly snapshots of scheduled PTO.

• Managed and responded to all emails for Managing Partner/Loan Officer.
• Coordinated Leveraged Events including scheduling, venue, catering/F&B, Invites/RSVP lists, and following up with clients/prospects after completion of all events.
• Managed “Birthday Program” for all VIP Clients.
• Coordinated travel and itineraries for external meetings.
• Maintained calendar and schedule for Loan Officer.
• Answered all inbound calls for Loan Officer.

• Managed planning and execution of the 100+ Membership, Premium, and Corporate Partnership events that took place year round

• Coordinated all event logistics including venue, vendors/partners, F&B, decor, signage etc.

• Performed a critical role for both Hawks TV (Fox Sports South) and Radio (92.9 The Game) Broadcasts – including broadcast inventory, reporting, tracking, ratings, fulfillment of contractual obligations, affiliate relations, satellite uploading with Skyview Networks, and handling talent

• Worked closely with Corporate Partnership Activation team on the collection of advertising spots, the frequent changing of spots and the reporting back to the client

• Involved in the management and growth of the Radio network, as well as the proposed addition of limited schedule on Spanish radio

• Provided administrative support including preparation of correspondence and key meetings

• Collected and distributed food and beverage feedback for all events at Philips Arena

• Coordinated prospect and client services – ticket requests, parking, client reservations, transportation, etc.

• Completed expense reports for Executive Vice President/Chief Revenue Officer

• Functioned as a liaison to internal and external contacts

• Coordinated in-game/concert meet and greets for Chief Revenue Officer

• Served as Manager on Duty for Loge Boxes at all games and events at Philips Arena

• Coordinated travel and itineraries for external meetings

• Maintained calendar and schedule for Chief Revenue Officer

• Coordinated charity and/or donation item requests that come directly to Chief Revenue Officer

• Recorded meeting discussions and distributed list to attendees in a timely manner

• Completed special projects as assigned