Senior Accountant and HR / Payroll Supervisor Resume Example

Union Contractor providing advanced electrical knowledge, experience, and service across Midwest region.

• Managed weekly processing of three multi state payrolls – for 200-300 Union and Non-Union employees with recent addition of FFCRA payroll for COVID 19 using Sage for Construction software
• Performed calculations in overtime, vacation and sick hours to provide accurate data to payroll processing database
• Managed and reconciled health care benefits, tax contributions and retirement accounts to facilitate large-scale account reconciliations
• Processed Garnishment and Tax Liens which included weekly processing and payments. Communicated with state and Federal agencies when needed
• Calculated and submitted payment for weekly payroll taxes to Federal, States and Local Agencies
• Responsible for overseeing weekly Certified Payroll reporting and processed as backup when needed
• Prepared and paid Monthly, Quarterly and Year end taxes for two companies and General Ledger entries required
• Prepared monthly Labor Union Reports and payments which included tracking of Fringe Benefits to four unions
• Applied knowledge of regulations, employment law and tax code to keep operations in compliance with applicable standards
• Investigated payroll variances and employee claims to resolve discrepancies and balance financial records and offered payroll-related subject matter expertise to management and employees to resolve payroll discrepancies
• Maintained employee confidence and protected payroll operations by keeping information confidential and responded to employee questions and requests for information in timely and knowledgeable fashion
• Calculated and processed year-end W-2's, W-3's, 1099's and Affordable Care Act reporting
• Handled New Hiring procedures for new employees for both Office Staff and Union Field employees. Updated and adjusted employee tax status along with information regarding withholding when needed
• Worked closely with Estimating Department on new jobs awarded for Service and Construction Divisions - verified calculations and entered in Job Costing database

Manufacturer and Distributor of wide variety of mechanical and electronic devices to measure and control pressure, level, temperature and flow.

• Performed initial client assessment and analysis to begin research process for new account setups for domestic and international customers
• Responsible for calculating credit worthiness of new customer applications and continued evaluation of current customers credit status. Responsible for credit and collections of over 28,000 customers and reported directly to CFO
• Maintained balancing of bank accounts monthly
• Worked closely with bank on all Letters of Credit issued for international customers and processed all documentation
• Worked in tandem with Regional Sales Managers and Inside Sales Reps on both domestic and international customer accounts to negotiate payments and verify account reconciliations
• Supported Chief Financial Officer with daily sales figures
• Developed e-filing system for paper documentation which reduced paper consumption by 90%
• Obtained all sales tax documentation from customers for local, state and federal agencies

3rd Party Logistics Company

• Responsible for daily invoicing of large 3rd Party Logistics clients
• Handled large volume clients up to 10,000 invoices weekly
• Brought in to train with and replace current Invoicing Manager who was transitioning to new position.
• Developed rapport with clients and vendors to cultivate loyalty and satisfaction.
• Executed billing tasks and recorded information in company databases.

Manufacturer and Distributor of Cargo Control Products Used in Trucking Industry- World Headquarters
Managed office operations with staff of nine, with responsibility over purchasing of inventory, tracking incoming product, invoicing, collections, payroll, and accounts payable, as well as overall office efficiency

• Created Inventory Reports to track inventory daily to ensure ordering of product in timely fashion and maintained daily communications with overseas factories to ensure movement of product ordered within contract obligations
• Recommended and evaluated all purchases of capital equipment
• Worked directly with domestic vendors on procurement of both inventory and office supplies
• Designed overseas tracking system for incoming containers of product and worked closely with freight forwarders on receiving containers
• Analyzed yearly printing needs and purchased equipment to reduce outsourcing printing costs by 45%
• Implemented outgoing shipment verification process and reduced shipping errors by 60%
• Performed accounting functions for month end including three bank account reconciliations, Journal entries, General Ledger Reconciliation and worked directly with CEO to prepare monthly statements for the accountant and financial institution
• Accurately managed processing and payroll distribution for up to 35 employees on bi-monthly basis, and monthly commission-based payments to 15 rep groups for 45 sales reps
• Managed Human Resource issues including employee hiring, firing and maintained benefits packages for employees