Knowledge of MS Office Suite. I am a fluent bilingual, detailed oriented, dedicated and responsible person and consider my vast experience in an office setting a great plus. I am also a team player and always willing to help out in what ever I can.
Skills
45 WPM typing speed
Professional phone etiquette
Excellent planner and coordinator
Works well under pressure
Filing and data archiving
Bilingual (Fluent Spanish)
Advanced clerical knowledge
Pleasant demeanor
Fast learner
Work History
School Secretary, 08/2006 - 05/2011 Challenger School – Sunnyvale, CA,
Answered, quickly redirected and dialed up to 250+ calls per 8 hour day.
Translations English to Spanish and vice versa (orally and in writing)
Planned and coordinated logistics and materials for parent/teacher/counselor/administrator meetings, committee meetings and staff events.
Prepared testing materials and coordinated tests (STAR, CAHSEE, AP TEST).
Prepared student Suspension and Expulsion packets. Documented incidents in student data base and kept hard copy records in student cum file.
Ordered and distributed school office supplies to area teachers while adhering to a fixed office budget.
Managed office supplies, vendors, organization and upkeep of printers and copiers.
Helped in student registration, graduation organization, book room organization, among many other day to day tasks and special projects.
Maintained a clean reception area, including lounge and associated areas.
Ran various reports for both site and district level.
Obtained signatures for financial documents and internal and external invoices.
Bilingual School Clerk, 08/1999 - 08/2006 Fairfield County School District – Winnsboro, SC,
Answered and quickly redirected up to 300 calls per 8 hours per day.
Answered and managed incoming and outgoing calls while recording accurate messages.
Planned and coordinated logistics and materials for parent/teacher/counselor/administrator meetings, committee meetings and staff events.
Translations English to Spanish and vice versa (orally and in writing).
Prepared student Suspension and Expulsion packets.
Prepared Attendance reports.
Documented incidents in student data base and kept hard copy records in student cum file.
Maintained a clean reception area, including lounge and associated areas.
Administered first aid to students.
Other various day to day duties not limited to faxing, copying, mailing, etc.
Secretary/Bookkeeper, 07/1996 - 05/1998 SAINT BERNARD CATHOLIC SCHOOL – City, STATE,
Answered and quickly redirected up to 150+ calls per 8 hour day.
Answered and managed incoming and outgoing calls while recording accurate messages.
Planned and coordinated logistics and materials for teacher/parent meetings, committee meetings and staff events.
Created detailed expense reports and requests for capital expenditures.
Counted and prepared money for bank deposits.
Ordered and distributed office supplies while adhering to a fixed office budget.
Managed office supplies, vendors, organization and upkeep.
Composed parent and staff correspondence.
Helped distribute employee notices and mail around the office.
Translation. from English to Spanish and vice versa (orally, and in writing)
SECRETARY/OFFICE MANAGER, 08/1990 - 04/1996 CENTRO LEGAL DE LA RAZA – City, STATE,
Answered and quickly redirected up to 80 calls per 6 hours per day.
Answered and managed incoming and outgoing calls while recording accurate messages.
Scheduled all appointments, appearances and briefings.
Screened telephone calls and forwarded them to the appropriate departments.
Obtained signatures from attorneys for legal documents.
Organized files for court proceedings.
Created, indexed and maintained client binders.
Developed and maintained filing and retrieval systems.
Processed payroll for 6 employees.
Opened and Closed office
Prepared bank deposits
Contacted clients to schedule appointments and discuss the progress of cases.
Education
TEACHER'S DIPLOMA: ENGLISH AS A SECOND LANGUAGE, Expected in 1988 - INSTITUTO ANGLO AMERICANO - GUADALAJARA, JALISCO MEXICO GPA:
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