Skillful and dedicated professional with extensive experience in the coordination, planning and support of daily operational and administrative functions in a highly confidential environment.
Monitors compliance regulations associated with California dental offices, such as x-ray compliance, office permits, business license, OSHA compliance, workers' compensation procedures, etc.
Microsoft Access (advanced, queries, visual basics, SQL), Word, Excel, Publisher, PowerPoint, Visio, Photoshop
Prepared human resources manuals, owner's manuals, and customized forms
Statistical typing and forms design
Adobe Acrobat Reader 9: Create forms, edit fields, convert simple Word documents into a data entry application for users
QuickBooks: created/processed invoices through bank accounts
Medical and legal terminology, anatomy
Risk Coordinator May 2012 to June 2016Pacific Dental Services － Irvine, CA
Researched compliance requirements for all new markets (17 U.S.
states) consisting of health regulations, periodic audits, OSHA/safety regulations, hazardous materials, etc.
Microsoft Access database design using the following features: visual basic, SQL, formulas and calculations, tables, queries, forms, and reports.
This departmental database is utilized to track workers' compensation data, such as injuries, medical appointments, legal status, and a wide range of important information regarding each employee with a case.
The database also tracks risk-related, hazardous tasks in relationship to x-ray machines, miscellaneous permits, and mandatory state-specific requirements, such as creating and printing x-ray registration applications with pre-populated fields.
Contract coordination of doctors' onboarding processes, which included reporting newly hired dentists to the insurance broker on a weekly basis.
Also assisting the dentists when they make inquiries regarding tail coverage upon termination, providing malpractice certificates of insurance, and updating status changes when needed.
Registered x-ray units, and reviewed state radiation regulations for each of the 17 state occupied.
Also per state requirements, scheduled x-ray machine calibrations and inspections upon due dates.
Provided workers' compensation assistance, such as reporting injuries to the state, logging and tracking each case to include clinic information, adjuster contacts, medical appointments, and detailed injury descriptions.
Other duties consist of city business license renewals (for over 500 sites), managed company vehicles assignments, doctors' malpractice data spreadsheets to the insurance broker.
Various reporting and tracking of office goals and projects; i.e., monthly OSHA safety modules; labor law poster compliance; miscellaneous safety compliance, such as state-specific hazardous waste regulations, additional signage requirements, and Hepatitis C vaccinations coordination.
Database Administrator / Editor / Education Coordinator March 2008 to May 2012Pacific Dental Services － Irvine, CA
Develop/maintain departmental database, which functions as follows: track employee training progress; workshop logistics, on-site/off-site meetings, travel, etc.
Provide database connection to department intranet for field employee education tracking.
Create reports, letters, certificates, statistics, and charts via Access database.
Assist senior editor with miscellaneous company documents, such as proofread/edit departmental brochures, articles, newsletters, presentations, etc.
Acted as departmental librarian: Purchased and inventoried all books, and tracked books assigned to newly hired office manager trainees.
Worked alongside IT Department reporting on monthly profits and losses for newly hired dentists.
Executive Assistant December 1995 to March 2008ABM Engineering Services － Los Angeles, CA
Contract management and Certificates of Insurance coordination: Reviewed client contracts for owner, management, and additional insureds listings.
Updated COIs due to owner and/or management changes.