Seeking a position in the field of Special Projects or Support to Staff with a service atmosphere in which I can utilize my computer knowledge and people skills to be an attribute to any part of the organization. As my highest priority, I am committed to service, both internally and externally. I place great emphasis on being a team player, an effective communicator, and a people person at all levels. I am seeking long term employment that is both challenging and rewarding.
SAP - Oracle - Microsoft Office Products (including word, excel, PowerPoint, outlook, access, publisher, Visio) versions 97 to 2013 - various customized applications (mostly proprietary) - various communication software's. 70 wpm typing,
70 WPM typing speed
Professional phone etiquette
Excellent communication skills
Multi-line phone proficiency
Advanced clerical knowledge
Administrative support specialist
Filing and data archiving
Receptionist / Escrow AssistantJan 2016 - Current Leading Edge Personnel
Greeting clients, phones, setting up conference rooms, scheduling real estate closings, opening orders (title) for real estate holdings, commercial, residential, rural land, ordering supplies, mail, general office filing, records storage, property searches, reports, and special projects.
Accounting / Executive Administrative AssistantJul 2011 - Jan 2016 TRC Staffing / Roueche Graduate Center / State Bar of TexasTemporary Contract
Responsibilities were to handle tracking and application of customer payments and refunds for an internet based business.
Additional duties were to handle the tracking of banking and credit card transactions as well as other e-commerce accounts such as pay pal, UPS COD shipments, and the record keeping within the NetSuite software.
This also included the generation of proprietary reports for the CEO / CFO of the organization.
Coordinator for construction, remodel, and special projects.
Reasonability's include regular duties of scheduling sub-contractors, vendors, ordering and logistics of materials, supervising labor, monitoring cost to maintain budget goals, daily recaps of projects, general accounting, maintaining spreadsheets for various projects, procurement, records management, various research projects for building materials and applications, emergency contact and response for clients.
Payroll CoordinatorDec 2006 - Dec 2008 Washington Group InternationalContract Assignment
Coordinator for the TxTag project payroll.
Duties included tracking time for WGI employees, temporary contract employees and their expenses.
Created, provided, and maintained various reports for revenue, safety, human resources, billing, and payables.
Provided back up and support for the executive assistant on the project.
Provided research and resolution for discrepancies in the accounting and payroll group of the TxTag project to both external and internal clients.
Accounting Clerk / Executive Admin AssistantMar 2005 - Aug 2006 New York Life Long Term CareTemporary Assignment
Back up and support to accounting staff.
Process and settle expense reports using SAP.
Reconciliation of corporate card accounts, file maintenance, special projects and organization, assisted and trained SAP users in expense handling and processing.
Check processing and tracking, ordering of supplies, departmental mail services and distribution, customer services, field agent support.
State compliance fillings, locating and updating customer accounts, handling of return mail.
Scheduling of meetings, travel, conferences, planning of large corporate events, maintaining multiple calendars for individuals and groups, time keeping.
Responsible for coding of payables invoices in both Drilling and Production areas as well as general field expense.
Provided research work for past due, missing, or lost vendor invoices while ensuring accuracy of invoices and all backup information provided for billing, instructed and assisted others within the office and drilling group on software applications as well as general office procedures from procurement to reception relief and mail assistance.
Executive AssistantSep 2001 - Jun 2004 Banc One Capital Markets
Responsible for scheduling meetings with clients, city, county and state government agencies, maintaining calendar and contact information databases, travel arrangements, expense reports, HR issues, compliance standards and reports, preparation of municipal bond issue presentations for clients.
In addition to work requirements I headed charity and volunteer events for the group.
Sales Service SpecialistJul 1996 - Mar 1999 Exxon Chemical CompanyTemporary Contract
Responsible for back-up and support to sales service specialist, field sales representatives, and plant personnel while providing service and assistance to internal and external customers alike.
This included product orders, documentation, customs, some NAFTA requirements, freight forwarding contacts, and handling special orders for internal customers.
Credit Administration / Customer ServiceMay 1995 - Jun 1996 Service Corporation International
Responsible for back-up and support at the corporate level for outside locations, assisting customers in making payment arrangements and billing questions, collections and cancellations of customer accounts, and research of lost, stolen, or misapplied funds.
Office ManagerFeb 1993 - May 1995 Information Quick
Conducted pre-employment screening, acted as client accounts representative - responsible for client accounts, handling of client requests, billing, collections, various research of applications sent in to the firm.
Document ControlNov 1991 - Feb 1993 S & B Engineers, Ltd
Document Control, Information Management - Responsible for the maintenance and tracking of all project plans, project books, and engineering correspondence to and from multiple clients with various projects.
Marketing Upstream Payables and Records ManagementDec 1988 - May 1991 Exxon Company USAContract
Marketing, Upstream Accounting, Records Management - Responsible for handling of collections and payables of AFE's, back-up and support to field engineers for special funding, permitting, or unusual circumstances in the construction of new facilities.
Vendor and contractor relations to collections of overpayments, payables, receivables and research of lost, stolen, or misapplied funds.
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Companies Worked For:
Leading Edge Personnel
TRC Staffing / Roueche Graduate Center / State Bar of Texas
Joseph Barton Designs
Washington Group International
New York Life Long Term Care
Hunt Petroleum Corporation
Banc One Capital Markets
Exxon Chemical Company
Service Corporation International
S & B Engineers, Ltd
Exxon Company USA
Job Titles Held:
Receptionist / Escrow Assistant
Accounting / Executive Administrative Assistant
Superintendent / Assistant
Accounting Clerk / Executive Admin Assistant
Accounting Clerk / Vendor Relations
Sales Service Specialist
Credit Administration / Customer Service
Marketing Upstream Payables and Records Management
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