Jessica Claire
  • Montgomery Street, San Francisco, CA 94105 609 Johnson Ave., 49204, Tulsa, OK
  • H: (555) 432-1000
  • C:
  • Date of Birth:
  • India:
  • :
  • single:
Professional Summary

Manager with over 25 years of successful experience in office management, payroll, accounts payable, accounts receivable, purchasing, inventory control, and HR. Recognized consistently for performance excellence and contributions to success in the manufacturing industry. Strengths in HR and Office Management backed by training in Managerial Science.

  • MS Office (Word, Excel, PowerPoint)
  • Cost controls understanding and implementation
  • Inventory control and record keeping
  • Quality control
  • Purchase contracts
  • Budgetary controls
  • Payroll and budgeting
  • Account Reconciliation
  • Policy and procedure modification
  • Staff Management
  • Scheduling
  • Business administration
  • Project organization
  • Customer service
Work History
Purchase Manager/Inventory Control, 07/2018 - 06/2020
Gaston Systems, Inc City, STATE,
  • Researched products and negotiated cost effective purchasing agreements for US, Spain, and India.
  • Processed a volume of 30 to 50 purchase requisitions within a 3 day period and entered into MRP system.
  • Provided HR consultation as needed in procedures in accounting and hiring new employees.
  • Close relationship with engineering to understand machinery designs and read blueprints for purchasing accuracy.
  • Strictly adhered to forecasted monthly budget and all purchasing needs for company.
  • Recorded price histories and purchasing documentation to update and maintain MRP System in MISYS for costing.
  • Adjusted procedures as needed to maximize department effectiveness in inventory level shortages of critical materials and direct job order obligations.
  • Supervised supply room and accounts payable personnel and updated procedures.
  • Directed yearly inventory procedures and direction which had not been updated for 10 years prior.
  • Studied internal literature to become an expert on products and services.
  • Decreased material expenses by 30% by managing tracking and supply.
  • Scheduled and organized inventory management of manufacturing parts worth over $450,000.
Cost Management Associate, 03/2017 - 10/2017
Genpak City, STATE,
  • Update and administer customer price files in Oracle database per company wide increases, regional market adjustments, and/or based on individual sales contracts.
  • Coordinate price files and rep groups and regional.
  • Confirm pricing to customers and/or rep groups in a timely fashion.
  • Identify, research, and analyze deductions and over payments by customers.
  • Credit deductions that are honored with the appropriate backup.
  • Bill back for disallowed deductions.
  • Follow up on all bill backs regularly to resolution, keeping a detailed log of attempts in recollection.
  • Communicate all discrepancies on deductions with regional, rep groups, and customers.
  • Process all contracts in Blacksmith and administer pricing/promos in Oracle database.
  • Review customer monthly contract sales reports/claims for accuracy of claims relating to end users, items, invoice cost, contract costs, and purchases versus volumes claimed.
  • Enter customer monthly contract sales reports/claims into Blacksmith program.
  • Process and apply Blacksmith generated credits in Oracle database.
  • Create invoices for overages, tooling, and special circumstances.
  • Process credits/debits for in-house customer product transfers.
Benefits and Wellness Administrator, 09/2016 - 02/2017
Genpak, LLC City, STATE,
  • Track all employee paperwork and activities, including new hires, leave of absence, terminations, and transfers for all relevant benefits.
  • Supervised timely distribution of documents and execution of procedures for open enrollment for benefits and 401(k) retirement plan enrollments.
  • Work with and monitor vendors for COBRA, FSA, voluntary benefits, retirement plans, and insurance.
  • Record contributions, changes, and loans to 401k and pension on a weekly basis; make payroll adjustments as needed.
  • Participate in and contribute to ongoing corporate wellness efforts and initiatives.
  • Audit and process monthly insurance carrier invoices.
  • Assist with annual enrollment process.
Payroll Specialist/Benefits Coordinator, 04/2014 - 08/2016
The Hermitage Club, LLC City, STATE,
  • Assisted in development of employee handbook.
  • Consultant for employee disputes, hiring and terminations.
  • COBRA letters and weekly agenda for training.
  • Performed Bi-weekly payroll for approximately 1500 employees.
  • Maintained Worker's Compensation claims and supported project on various levels during audits.
  • Maintained 401K and Flexible Spending Accounts for employees.
  • Resort Suites Data Entry for revenue.
  • Great Plains Bank Transactions and Journal Entries.
  • Manager corporate Insurance.
  • Maintained certificates of liability and policy renewals and changes employee benefits.
  • Implemented a new payroll company with Benefit Mall Company.
  • Implemented a new time clock Compu-Pay.
  • Time Clock Training for supervisors and managers.
  • Executed training for 500 employees.
  • Prepared accounts payable for acquired Real Estate.
  • Prepared Revenue Billing Statements from company profit and loss statements.
  • Performed three (3) Workers Compensation audits.
  • Attended weekly HR and CFO meetings reviewing agenda for upcoming personnel issues and deadlines.
  • Prepared unemployment documentation for department of labor.
Bachelor of Arts: Interdisciplinary Studies, Expected in 1999
University of South Carolina - Columbia, SC
Associate: Interior Design, Expected in 1997
International Correspondence School - ,
Associates: Secretarial Science, Expected in 1983
University of South Carolina - Lancaster, SC
Additional Information
  • Willing to relocate: Authorized to work in the US for any employer

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Resume Overview

School Attended

  • University of South Carolina
  • International Correspondence School
  • University of South Carolina

Job Titles Held:

  • Purchase Manager/Inventory Control
  • Cost Management Associate
  • Benefits and Wellness Administrator
  • Payroll Specialist/Benefits Coordinator


  • Bachelor of Arts
  • Associate
  • Associates

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