Dedicated and focused Administrative Assistant who excels at prioritizing, completing multiple tasks simultaneously and following through to achieve project goals. Seeking a role of increased responsibility and authority.Administrative Assistant focused on driving productivity by leveraging strong front office management skills.
05/2015 to Current
Property Administration CoordinatorPrinceton University Plasma Physics Laboratory － Princeton, New Jersey
Generates various reports
to track over $3M of Government equipment. Manages physical inventories of property in accordance with
PPPL procedures and Federal Government regulations.
Maintain records of the purchase,
issue, loan, transfer, cannibalization, and location of Government equipment.
Maintain the Online
Property Pass System.
Designed electronic file systems and maintained electronic and paper files.
Reconcile purchase orders,
and credit card purchases of Government equipment.
Train Equipment Custodians,
Staff, Students and Faculty on Federal Government Property Management
Assists Senior Management with reports, proposals, and
07/2009 to 05/2015
Office/Accounting AssistantVarious Staffing Agencies － Princeton, NJ Maintained the front desk and reception area in a neat and organized fashion.
Received and screened a high volume of internal and external communications, including email and mail, greeted visitors, ordered lunches for meetings, maintained conference rooms, visitors and open office schedules, and attendance logs.
Served as central point of contact for all outside vendors needing to gain access to the building.
Greeted visitors, ordered lunches for meetings, tracked office/kitchen supplies, prepared shipments, and distributed incoming packages/mail and updated employee training records.
Processed invoices, daily deposits, business to business and consumer collections, revenue reporting, Tax ID verification, general bookkeeping, and filing taxes.
Arranged international/domestic travel and conference calls.
Maintained office/kitchen supplies, filing, office equipment, and shipments.
Maintained an up-to-date department organizational chart.
Modified contracts, closing memos, and logistic/metrics reports.
Maintained employee time cards and vacation request via ADP and PeopleSoft programs.
Supplied key cards and building access to employees and visitors.
Managed the day-to-day calendar for the company's senior director.
Assisted Senior Management with reports, proposals, and special projects .
06/2001 to 04/2005
Office AssistantPrinceton University － Princeton, New Jersey
Answered phones, filing, radio dispatching, and other general office duties.
Processed requests for Paper Tiger catering events, using the Cater mate program.
Issued weekly audits for all cashiers, assisting managers with the daily safe count and floor supervision.
Assisted cashiers with the re-setting of the cash drawers, making necessary change and refunds for cashiers, reconciling credit card receipts and making daily deposits.
Tracked daily sales reports and entered new items for the Frist C-Store using the ATT Blackboard program.
Recorded the minutes of the weekly Cash Operations Meetings, ordered supplies using the PeopleSoft program, and entered invoices.
Processed requests for equipment rentals, event set- ups, moving assistance, exterminating services, trash/recycling pick up, and janitorial needs; using the MAXIMO data entry program.
Created and maintained quarterly recycling reports and Medical Waste Logs.
Assisted as a "back up" for the payroll specialist; duties included separating and distributing paychecks, maintaining the daily attendance log.
05/1999 to 06/2001
Health Physics Office AssistantPrinceton Plasma Physics Laboratory － Princeton, New Jersey
Maintained and scanned archived documents into a digital filing system.
Issued and collected regular and temporary dosimeters.
Maintained the dosimetry database/spreadsheets and all documentation pertaining to the issuance of dosimeters, including secure maintenance of sensitive personal information.
Maintained accurate data reporting pertaining to radiation monitoring of individuals and areas.
Education and Training
DiplomaNottingham High School
Meticulous attention to detail,Time management, Professional and mature, Dedicated team player, Strong interpersonal skills, Microsoft Office, Adobe, ADP, Billing, Bookkeeping, Citrix, Contract Review, Crystal Reports, Data Entry, Database Management, Dispatching, Employee Training, Expense Reports, General office duties, Government Regulations, Great Plains, Kronos, SharePoint, Organizational skills, Payroll, PeopleSoft, Property Management, Proposals, QuickBooks, Reconciling, Maintain records, and Travel arrangements.