project manager executive administrative operations assistant resume example with 12+ years of experience

Jessica Claire
, , 609 Johnson Ave., 49204, Tulsa, OK 100 Montgomery St. 10th Floor
Home: (555) 432-1000 - Cell: - - - -
Professional Summary

Executive Project Manager with over 9 years of successful experience in administrative operations and project management.

Driven and resourceful Administrative professional in managing high-volume workloads in rapidly changing environments.

Strengths in attention to detail and excellent organizational skills. Recognized consistently for performance excellence and contributions to success in print and packaging industry.

  • [45+] WPM typing speed
  • Multi-line phone proficiency
  • Filing and data archiving
  • Schedule & calendar planning
  • Resourceful
  • Report Development
  • Proofreading
  • Report analysis
  • Administrative support
  • Schedule Management
  • Project planning
  • Business administration
  • Report writing
  • Mail handling
  • Expense reporting
  • Office management
  • Project Management
  • Office administration
  • Vendor sourcing
  • Document preparation
  • Strategic Planning
  • Excellent verbal/written communication
  • Account management
  • Purchasing
  • Eye for detail
  • Ability to reconcile differences
  • Budgeting
  • Procurement
  • Vendor negotiation
  • Good listening skills
  • Teamwork
  • MS Office
  • Excellent work ethic
  • Collaboration
  • Troubleshooting
  • Planning and Coordination
  • Analytical skills
  • Critical thinking
  • Responsible
  • Highly Organized
Work History
07/2017 to Current
Project Manager/Executive Administrative Operations Assistant Ajinomoto Frozen Foods Portland, OR,
  • Managed communication to [3] executives by taking and making telephone calls, reviewing and prioritizing email and composing and typing correspondence.
  • Handled client correspondence and tracked records to foster office efficiency.
  • Resolved administrative problems by coordinating preparation of reports, analyzing data and identifying solutions.
  • Managed [EFI] databases converting complex data into easy-to-interpret data.
  • Performed research to collect and record production data.
  • Performed accounts payable duties by researching chargebacks, discrepancies and reconciliations.
  • Interacted with vendors, contractors and professional services personnel to receive orders, direct activities and communicate instructions.
  • Identified and recommended changes to existing processes to improve accuracy, efficiency and quality service.
  • Managed office inventory by restocking supplies and placing purchase orders to maintain adequate stock levels.
  • Prepared packages for shipment, pickup and courier services for prompt delivery to customers.
  • Performed general office duties, including answering multi-line phone system, routing calls, delivering messages to staff and greeting visitors.
  • Welcomed office visitors warmly and alerted staff to arrivals of scheduled appointments.
  • Provided management for 14+ sales personnel and vendors.
  • Identified plans and resources required to meet project goals and objectives by setting realistic timelines and checkpoints.
  • Drove team success through shared vision and recognition of quality performance.
  • Coordinated paperwork, updated spreadsheets and maintained permanent records.
  • Identified, reviewed and applied policies and procedures by exercising informed judgment to achieve optimal performance.
  • Orchestrated projects within strict timeframes and budget constraints by solving complex problems and working closely with senior leaders.
  • Achieved project deadlines by coordinating with contractors to manage performance.
  • Worked with clients to resolve claim issues quickly and efficiently.
  • Developed and initiated projects, including managing costs, schedule and performance.
  • Managed all phases of project from procurement to commission.
  • Provided accurate, detailed quantity take-offs from project drawings and technical specifications.
  • Modified and directed project plans to meet organizational needs.
  • Increased savings by initiating and fostering relationships with vendors to communicate on problem-areas and work closely to resolve.
  • Solved diverse supply chain problems involving numerous sources, logistics and scheduling factors.
  • Reduced expenditures by effectively negotiating vendor and service contracts to drive savings.
  • Developed productive relationships with key account holders.
  • Sourced vendors, built relationships and negotiated prices.
  • Purchased new products and oversaw inventory stocking and availability.
  • Improved inspection policies to increase quality of raw materials and finished goods.
  • Managed EFI inventory system to authorize and monitor purchase orders and consumables.
03/2014 to 07/2017
Project Manager/Executive Assistant Neutek Print City, STATE,
  • Prepared documents, reports and presentations for executives and board members using advanced software proficiencies.
  • Updated executives on changing business needs by thoroughly documenting internal and client meetings.
  • Responded to emails and other correspondence to facilitate communication and enhance business processes.
  • Prepared presentations, materials and documentation for use by Vice President in meetings and engagements.
  • Carefully transcribed phone messages and relayed to appropriate personnel.
  • Seamlessly interacted with VP to plan and complete special projects.
  • Escalated incidents to next level to remain compliant with company's standards and procedures.
  • Maintained tactical control of project budgets and timelines to keep teams on task and achieve schedule targets.
  • Reported on status for each project to appropriate stakeholders.
  • Supported senior managers and department leaders by completing projects and problem resolution under tight budgets and schedule demands.
  • Mentored and guided associates in approaches designed to exceed expectations of customers and members.
  • Adjusted project plans to account for dynamic targets, staffing changes and operational specifications.
  • Delivered high level of service to clients to both maintain and extend relationship for future business opportunities.
  • Compiled information from multiple, reliable sources and uploaded to system using MIS.
  • Closely collaborated with project members to identify and quickly address problems.
  • Produced daily WIP reports, updating customers and senior leaders on progress and roadblocks.
  • Identified and communicated customer needs to supply chain capacity and quality teams.
  • Directed training and retraining of employees to boost performance and enhance business results.
  • Maintained financial accuracy.
  • Prepared quotes for new products and service and budgets.
  • Directed group of 4 PM associates handling daily and complex requirements of production department.
  • Performed forecasting to identify necessary changes for supply chain business.
  • Defined clear targets and objectives and communicated to other team members.
  • Produced accurate office files, updated spreadsheets and crafted presentations to support executives and boost team efficiency.
  • Interacted with vendors, contractors and professional services personnel to receive orders, direct activities and communicate instructions.
  • Routed creative elements through internal approval process to meet obligations.
10/2010 to 01/2014
Mortgage Field Inspection Upland Chase City, STATE,
  • Gathered data and photographic evidence of alleged issues.
  • Collected, identified and preserved case evidence.
  • Prepared correspondence, reports of inspections or investigations and recommendations for action.
  • Tracked property information and updated MIS database to maintain current files.
  • Issued noticed to home owner regarding delinquent property.
  • Recommended legal or administrative action to protect property.
  • Gathered and documented details about each property, including type of construction, occupancy status and property condition and important details to facilitate accurate assessments.
  • Prepared and maintained current data on each parcel assessed.
  • Computed final property reports, 100% on time completion of inspections.
  • Performed duties in accordance with all applicable standards, policies and guidelines.
10/2008 to 10/2010
Quality Control Specialist Weber County Asses City, STATE,
  • Data entry of completed inspections of properties and property improvements to determine market values.
  • Processed collected and analyzed relevant data to identify real estate market trends.
  • Computed final estimation of property values, using such factors as depreciation, value comparisons of similar properties and income potential.
  • Prepared and maintained current data on each parcel assessed, including maps of boundaries, inventories of land and structures and applicable exemptions.
  • Tracked property information and updated database to maintain current files.
  • Documented details about each property, including type of construction, methods used and important details to facilitate accurate assessments.
  • Proved successful working within tight deadlines and fast-paced atmosphere.
Expected in 10/1998 to to
High School Diploma:
Mountain High School - Kaysville, UT

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Resume Overview

School Attended

  • Mountain High School

Job Titles Held:

  • Project Manager/Executive Administrative Operations Assistant
  • Project Manager/Executive Assistant
  • Mortgage Field Inspection
  • Quality Control Specialist


  • High School Diploma

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