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Project Coordinator Legal Secretary Resume Example

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JC
Jessica Claire
, , 100 Montgomery St. 10th Floor (555) 432-1000, resumesample@example.com
Professional Summary

Driven Legal Assistant with [Number] years of experience in [Type] law. Highly skilled at multitasking and prioritizing tasks to complete projects on time and determine appropriate courses of action for [Result]. Committed to streamlining processes to facilitate growth in [Area of expertise] law.

Ambitious [Job Title] driven to provide exceptional administrative support and customer service. Strengths include legal research, time management and trial preparation. Clear knowledge of court processes and legal proceedings.

Enthusiastic [Job Title] eager to contribute to team success through hard work, attention to detail and excellent organizational skills. Clear understanding of [Task] and [Task] and training in [Skill]. Motivated to learn, grow and excel in [Industry].

Dedicated [Industry] professional with history of meeting company goals utilizing consistent and organized practices. Skilled in working under pressure and adapting to new situations and challenges to best enhance the organizational brand.

Organized and dependable candidate successful at managing multiple priorities with a positive attitude. Willingness to take on added responsibilities to meet team goals.

Skills
  • Search Engine Optimization
  • Virtualization
  • Technical Analysis
  • Project Management
  • Multitasking abilities
  • Data management
  • Microsoft Office
Work History
08/2011 to 10/2012 Project Coordinator/Legal Secretary Emmanuel Sheppard & Condon | Pensacola, FL,
  • Intellectual Property Section Supported entire Intellectual Property Section consisting of 9 legal professionals including 2 Partners, 1 Associate, 3 Technical Advisors & 3 Paralegals using iManage, all Microsoft Office products, & CPI software (IP docketing system).
  • Consulted CPI on a daily basis & followed up with personnel regarding upcoming & outstanding items with additional focus on deadline-sensitive materials requiring immediate attention.
  • Gathered data & generated conflicts checks for the purpose of opening new client files for all patent & trademark cases.
  • Drafted, revised, finalized & electronically sent transmittal letters to clients forwarding engagement letters, monthly invoices, reporting letters & other documentation.
  • Performed Internet searches for the purpose of downloading various information from national & international patent & trademark offices.
  • Made travel arrangements & produced itineraries.
  • Processed travel & other business expenses.
  • Coordinated & monitored internal & external meetings & conference calls.
  • Opened & distributed all incoming mail for the entire IP section.
  • Liaised between departments to facilitate communication and keep appropriate parties updated on project developments.
03/2008 to 05/2011 Legal Secretary Emmanuel Sheppard & Condon | Miramar Beach, FL,
  • Tax & Corporate Transaction Section Maintained a busy & hectic desk for 1 Partner & 1 Associate in the Tax & Corporate Section.
  • Prepared all documents required for entity formation (domestic & foreign) from initial registration with numerous Secretary of State Offices to preparation of closing binder for client.
  • Composed initial drafts of all documentation for corporate & transactional matters with an emphasis on reorganizations, restructuring, recapitalizations, mergers, acquisitions & asset sales.
  • Reviewed & edited documents to ensure accuracy, neatness, correct punctuation & grammar.
  • Recommended changes to improve readability & clarity.
  • Communicated directly with registered agents & governmental agencies.
  • Responded to requests from clients & others as necessary for management of corporate legal entities.
  • Assisted attorneys with preparation of speeches for various meetings & seminars including generated PowerPoint & Visio presentations.
  • Created & maintained both client files & individual attorney files.
  • Performed general office duties including answering phones, photocopying, faxing & scanning.
  • Supported team of [Number] attorneys in practice of [Type] law.
  • Maintained calendar and tickler system for managing partner, associate attorney and senior paralegal.
  • Prepared legal correspondence and wrote professional letters for legal assistants and attorneys.
  • Scheduled and made appointments for [Number] attorneys.
  • Created expense reports and time sheets for [Number]-person office.
  • Transcribed legal documents and phone conversations.
08/2006 to 03/2008 Legal Secretary Emmanuel Sheppard & Condon | Pensacola, FL,
  • Corporate Transaction Practice Provided full range of administrative support for 2 Attorneys, 2 Paralegals & 1 accountant.
  • Received/screened incoming calls, took messages & entered into voicemail per attorney & paralegal preferences.
  • Greeted visitors.
  • Ensured firm’s client files were updated, indexed & clean.
  • Maintained attorney calendars.
  • Coordinated meetings & conference calls.
  • Maintained Outlook contacts on behalf of attorneys as needed.
  • Entered Attorney weekly time summaries.
  • Reviewed prebills.
  • Prepared & sent transmittal letters enclosing monthly invoices to clients.
  • Opened & sorted all incoming mail.
  • Acted as custodian of legal department library of books, materials, minute books, transaction binders & other binders of material legal importance.
  • Responsible for the maintenance of office equipment.
  • Maintained office supplies.
  • Supported team of [Number] attorneys in practice of [Type] law.
  • Diligently edited legal correspondence for grammar and spelling.
  • Screened telephone calls and forwarded to appropriate departments.
  • Answered and directed calls using multi-line switchboard.
  • Organized envelopes, postage and mail correspondence for staff and management, maintaining postage meter and coordinating with delivery and courier services.
10/2000 to 03/2005 Legal Secretary Baker Botts L.L.P | City, STATE,
  • Tax & Corporate Transaction Sections Worked with Partners, Associates & Legal Assistants in the Employee Benefits area, as well as the Tax & Corporate Section.
  • Drafted, edited & finalized various documents including employment agreements, consulting agreements, separation agreements, pension plans, welfare plans, employee stock ownership plans, & executive compensation plans.
  • Coordinated travel arrangements & prepared itineraries.
  • Created & submitted expense reports to accounting.
  • Entered attorney time on a daily basis.
  • Assisted timekeepers in editing & finalizing client bills.
  • Set up & prepared materials for conference calls & office conferences.
  • Provided back-up administrative assistance to other personnel within the practice group.
  • Supported team of [Number] attorneys in practice of [Type] law.
  • Maintained calendar and tickler system for managing partner, associate attorney and senior paralegal.
  • Prepared legal correspondence and wrote professional letters for legal assistants and attorneys.
  • Scheduled and made appointments for [Number] attorneys.
  • Transcribed legal documents and phone conversations.
  • Diligently edited legal correspondence for grammar and spelling.
  • Created, indexed and maintained client binders.
  • Screened telephone calls and forwarded to appropriate departments.
  • Received and placed telephone calls to clients and prospective clients.
Education
Expected in B.A. | Sociology University of Houston, , Texas GPA:
GPA: 3.2, Active Notary Public

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Resume Strength

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Resume Overview

School Attended
  • University of Houston
Job Titles Held:
  • Project Coordinator/Legal Secretary
  • Legal Secretary
  • Legal Secretary
  • Legal Secretary
Degrees
  • B.A.

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