Project Coordinator October 2014 to CurrentHaakenson Electric
Preparing and processing work in progress and billings to ensure that all client invoices are billed accurately, consistently within client requirements and on a timely basis.
Reviewing and reconciling account balances in Work in Progress and in Accounts Receivable.
Tracking the turnaround times for the billing cycle.
Setting-up, editing, maintaining, and closing projects and proposals.
Processing and recording accounts receivable transactions.
Ensuring proper approval and allocation of payables, and internal accounting records.
Coding, entering, reconciling, and balancing payables and internal accounting records.
Researching and resolving billing and accounts payable issues with external and internal clients.
Assessing current billing operations, offering recommendations for improvement, and implementing new processes.
Supporting the members of accounting with accounts payable tasks, billing tasks, accounts receivable tasks, and the development and completion of special projects.
Administrative Assistant December 2012 to October 2014American Marine & Pacific Environmental Corporation
Establish, organize, and maintain current project files per department filing system for all projects.
Input appropriate budget information into Timberline utilizing corporate cost code structure and phases in accordance with the budget set-up sheet provided by Estimator or Project Manager.
Verify the accuracy of the previously billed and paid figures on the subcontractor's application for payment.
Submit invoices to Project Manager on the project specific date for approval.
Upon approval, scan invoices and enter into Timberline and generate Owner billing based on cost incurred for Project Manager's review and approval.
Assure that each owner invoice is prepared in accordance with owner contract requirements.
Work with each Project Manager as needed to ensure timely owner billings and payments.
Ensure timely payment to subcontractors and vendors after approval is received and all paperwork has been submitted.
Obtain renewal insurance certificates from subcontractors prior to each payment when expired.
Complete monthly project reconciliations between owner billing and Timberline at time of owner billing.
Project Administrator / Office Manager October 2010 to October 2012Pacific Pile & Marine
Maintain the project budget in coordination with the PM, including making necessary corrections to invoice and timesheet coding, and adding new codes Prepare billing package for PM, including owner change orders Produce progress billing for owner, with all required attachments Produce time and material billings as needed.
Maintain a current spreadsheet of all applicable markups and billing rates for each project and ensure that these rates are maintained correctly in the accounting system Monitor Accounts Receivable on projects in coordination with PM; send reminders and make collection calls as necessary Enter monthly subcontract invoices into Accounting software; pay subcontract invoices when payment is received from project owner; prepare joint checks as necessary Track, in coordination with the Project Assistant and PM, supporting documents required for subcontractor payment (lien releases, insurance certificates, executed subcontract agreements); withhold payments until subcontractors are in compliance Reconcile Potential Change Order, Subcontract Change Order, and Prime Contract Change Order information in Project Management system and input information into Accounting system Prepare monthly job cost analysis report and supporting information for PM Using job cost analysis report marked up by PM with revised project cost to complete, prepare monthly financial forecast report.
Review with PM for explanation and comment Submit reviewed monthly financial forecast to PM.
Provide appropriate reports to office and field personnel periodically.
Project Administrator March 2008 to October 2010Alutiiq Native Corporation
General ledger/journal entries Vendor account reconciliations Job costing Corps of Engineers Project billings Certified payroll reports Manage subcontractors and vendors Purchase order management Accounts receivable Accounts payable Review, negotiate and oversee execution of contracts Manage preliminary lien notices and record keeping.
Accounting Vocation : Computer Information and Office SystemsUAA Community & Technical CollegeComputer Information and Office Systems
DiplomaWest High School High School
account reconciliations, Accounting, Accounting software, Accounting system, Accounts payable, Accounts Receivable, analytical skills, Attention to detail, billing, billings, budget, closing, Good communication skills, contracts, cost analysis, client, clients, editing, fast, filing, financial, focus, General ledger, insurance, Job costing, office, order management, payables, payroll, personnel, Prime, Problem-solving, processes, Coding, Progress, Project Management, proposals, quality, reconciling, record keeping, recording, Researching, spreadsheet, Teamwork, Timberline, time management, written
DOWNTOWN SOUP KITCHEN
NEW HOPE ON THE LAST FRONTIER FOOD PANTRY
AMERICAN CANCER SOCIETY; RELAY FOR LIFE LUMINARIA CEREMONY LEAD
ALASKA MISSION OF MERCY
COMMUNITY HEALTH EVANGELISM (Disease prevention and community-based development)
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Companies Worked For:
American Marine & Pacific Environmental Corporation
Pacific Pile & Marine
Alutiiq Native Corporation
UAA Community & Technical College
West High School High School
Job Titles Held:
Project Administrator / Office Manager
Accounting Vocation : Computer Information and Office Systems Diploma
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