Project Coordinator/Administrative Assistant Resume Example Visible Construction

PROJECT COORDINATOR/ADMINISTRATIVE ASSISTANT

Professional Summary

Experienced Administrative Assistant. Reputation for resolving problems, improving customer satisfaction, and driving overall operational improvements. Consistently saved costs while increasing profits. Familiar with Project Coordination and Front Office Receptionist. Flexible professional possessing strengths in organization and support. Desiring to leverage training and experience to take on new challenge with expanding organization. Hardworking and effective when working with peers, clients and other stakeholders.

Skills

Interpersonal communications
Team support
Bilingual: Spanish
Routing Mail

Knowledgeable in Microsoft Office
Organization
Travel Administration

Work History

Project Coordinator/Administrative Assistant | Visible Construction - Davie, FL12/2018 - 11/2019

Coordinated meetings with all pertinent parties and set up remote calls
Conducted research and gathered key information for use in upcoming project planning.
Reviewed documentation to verify conformance with established project criteria.
Oversaw workflow and conducted month-end reconciliation of jobs.
Increased customer satisfaction by resolving project issues.
Maintained excellent attendance record, consistently arriving to work on time.
Handled multiple calls a day to address Subcontractor inquiries and concerns.
Updated documentation, reports and spreadsheets with financial information.
Set up effective invoicing procedures alongside accounting staff and contracts department to maximize effectiveness of billing operations.
Maintained detailed understanding of insurance plans and company requirements.
Entered details into accounts and tracked payments.
Answered telephone and in person inquiries with friendly demeanor and full knowledge of billing department processes.
Generated and submitted invoices based upon established accounts receivable schedules and terms.
Developed and updated spreadsheets and databases to track, analyze and report on performance and sales data.
Managed office inventory by restocking supplies and placing purchase orders to maintain adequate stock levels.
Monitored Project Manager and CEO's work calendar and scheduled appointments, meetings and travel.
Welcomed office visitors warmly and alerted staff to arrivals of scheduled appointments.

Temporary Bookkeepers Assistant | H&M Builders LLC - Aventura, FL06/2018 - 11/2018

Accounts payables Releases of lien from subcontractors
Maintain a record of General Liability and Workers Compensation insurance from subcontractors.
Communicated regularly with customers regarding account questions and issues.
Created and maintained detailed, organized and timely records of transactions to support legal compliance.
Validated and recorded invoices and resolved discrepancies with vendors.
Processed employee and contractor expense reimbursements quickly, enabling payments within a week.

Administrative Assistant /Project Coordinator | J&C Drywall Services LLC - Davie, FL03/2016 - 06/2018

Coached new employees on administrative procedures, company policies and performance standards.
Composed internal memos and external correspondence for senior management and reviewed all documentation to eliminate errors.
Managed office inventory by restocking supplies and placing purchase orders to maintain adequate stock levels.
Planned and arranged meetings with external organizations and individuals, enabling all parties to meet and discuss project progress.
Tracked all hours and expenses to keep project on task and within budgetary parameters.
Collaborated with project leaders to comply with accounting needs for project maintenance requirements.
Gathered requirements for ongoing projects and organized details for management use.
Delegated tasks and coordinated employee workloads and schedules with extensive input from team.

Front Desk Receptionist Volunteer | Hispanic Unity of Florida - Hollywood, FL01/2012 - 06/2015

Added documents to file records and created new records to support filing needs.
Promptly answered multi-line phone system and greeted callers enthusiastically.
Routed incoming mail and messages to relevant personnel without delay.
Kept reception area clean and neat to give visitors positive first impression.
Directed incoming calls to internal personnel and departments, routing to best-qualified department.
Welcomed all customers with friendly greeting, answered general questions, gathered nature of visit and directed to specific offices.
Answered questions and addressed, resolved or escalated issues to management personnel to satisfy customers.

Education

Broward College - Fort Lauderdale, FLBachelor of Arts

Mcarthur High School - Hollywood, FL06/2015High School Diploma

Awarded Miami Herald Honorable Mentioned Silver Knights
Graduated in Top 5% of Class
Member of National Honors Society
Member of National Forensic League
Member of Mock Trial Team
Member and treasurer of S.P.I.D.E.R Program

Certifications

Notary Public

Lead Sigma Six: White Belt

Resume Overview

Companies Worked For:

Visible Construction
H&M Builders LLC
J&C Drywall Services LLC
Hispanic Unity of Florida

School Attended

Broward College
Mcarthur High School

Job Titles Held:

Project Coordinator/Administrative Assistant
Temporary Bookkeepers Assistant
Administrative Assistant /Project Coordinator
Front Desk Receptionist Volunteer

Degrees

Bachelor of Arts
High School Diploma

Project Coordinator/Administrative Assistant Resume Example

Resume Score: 80%

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