Project Coordinator/Administrative Assistant Resume Example
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PROJECT COORDINATOR/ADMINISTRATIVE ASSISTANT
Professional Summary
Experienced Administrative Assistant. Reputation for resolving problems, improving customer satisfaction, and driving overall operational improvements. Consistently saved costs while increasing profits. Familiar with Project Coordination and Front Office Receptionist. Flexible professional possessing strengths in organization and support. Desiring to leverage training and experience to take on new challenge with expanding organization. Hardworking and effective when working with peers, clients and other stakeholders.
Skills
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Work History
Project Coordinator/Administrative Assistant | Emcor Group, Inc. - Thousand Oaks , CA12/2018 - 11/2019
- Coordinated meetings with all pertinent parties and set up remote calls
- Conducted research and gathered key information for use in upcoming project planning.
- Reviewed documentation to verify conformance with established project criteria.
- Oversaw workflow and conducted month-end reconciliation of jobs.
- Increased customer satisfaction by resolving project issues.
- Maintained excellent attendance record, consistently arriving to work on time.
- Handled multiple calls a day to address Subcontractor inquiries and concerns.
- Updated documentation, reports and spreadsheets with financial information.
- Set up effective invoicing procedures alongside accounting staff and contracts department to maximize effectiveness of billing operations.
- Maintained detailed understanding of insurance plans and company requirements.
- Entered details into accounts and tracked payments.
- Answered telephone and in person inquiries with friendly demeanor and full knowledge of billing department processes.
- Generated and submitted invoices based upon established accounts receivable schedules and terms.
- Developed and updated spreadsheets and databases to track, analyze and report on performance and sales data.
- Managed office inventory by restocking supplies and placing purchase orders to maintain adequate stock levels.
- Monitored Project Manager and CEO's work calendar and scheduled appointments, meetings and travel.
- Welcomed office visitors warmly and alerted staff to arrivals of scheduled appointments.
Temporary Bookkeepers Assistant | H&M Builders LLC - City , STATE06/2018 - 11/2018
- Accounts payables Releases of lien from subcontractors
- Maintain a record of General Liability and Workers Compensation insurance from subcontractors.
- Communicated regularly with customers regarding account questions and issues.
- Created and maintained detailed, organized and timely records of transactions to support legal compliance.
- Validated and recorded invoices and resolved discrepancies with vendors.
- Processed employee and contractor expense reimbursements quickly, enabling payments within a week.
Administrative Assistant /Project Coordinator | J&C Drywall Services LLC - City , STATE03/2016 - 06/2018
- Coached new employees on administrative procedures, company policies and performance standards.
- Composed internal memos and external correspondence for senior management and reviewed all documentation to eliminate errors.
- Managed office inventory by restocking supplies and placing purchase orders to maintain adequate stock levels.
- Planned and arranged meetings with external organizations and individuals, enabling all parties to meet and discuss project progress.
- Tracked all hours and expenses to keep project on task and within budgetary parameters.
- Collaborated with project leaders to comply with accounting needs for project maintenance requirements.
- Gathered requirements for ongoing projects and organized details for management use.
- Delegated tasks and coordinated employee workloads and schedules with extensive input from team.
Front Desk Receptionist Volunteer | Hispanic Unity Of Florida - City , STATE01/2012 - 06/2015
- Added documents to file records and created new records to support filing needs.
- Promptly answered multi-line phone system and greeted callers enthusiastically.
- Routed incoming mail and messages to relevant personnel without delay.
- Kept reception area clean and neat to give visitors positive first impression.
- Directed incoming calls to internal personnel and departments, routing to best-qualified department.
- Welcomed all customers with friendly greeting, answered general questions, gathered nature of visit and directed to specific offices.
- Answered questions and addressed, resolved or escalated issues to management personnel to satisfy customers.
Education
Broward College - City, StateBachelor of Arts
Mcarthur High School - City, State06/2015High School Diploma
- Awarded Miami Herald Honorable Mentioned Silver Knights
- Graduated in Top 5% of Class
- Member of National Honors Society
- Member of National Forensic League
- Member of Mock Trial Team
- Member and treasurer of S.P.I.D.E.R Program
Certifications
Notary Public
Lead Sigma Six: White Belt
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Resume Overview
School Attended
- Broward College
- Mcarthur High School
Job Titles Held:
- Project Coordinator/Administrative Assistant
- Temporary Bookkeepers Assistant
- Administrative Assistant /Project Coordinator
- Front Desk Receptionist Volunteer
Degrees
- Bachelor of Arts
High School Diploma
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