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Project Coordinator Resume Example

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PROJECT COORDINATOR
Professional Summary

A seasoned proactive and organized administrative professional, with more than 10 years experience. Bringing strong administrative support skills, proven commitment in providing high quality customer and managerial support, and a willingness to learn more. Well organized and excellent team player with ability to work proactively in a complex and busy office environment.

Work History
Jones Lang LaSalle - Project CoordinatorOrlando, FL11/2019 - 05/2020
  • Documented all labor hours and budget expenses for project using Clarizen, Project Management software program.
  • Scheduled bid walks on building development and tenant improvement projects for Project Manager, General Contractors, and Sub-Contractors.
  • Coordinated with the Project Manager on Bid-Leveling General Contractor proposals for construction projects.
  • Assessed, monitored and reported on work progression with data spreadsheets for both owners and project development services team.
  • Logged and electronically filed all Notice to Owner/ Notice to Contractor documents for project management team.
  • Applied for Digital Permits with the City of Orlando for all construction and renovation projects.
  • Worked on project closeouts with project development team.
Cushman and Wakefield of Florida, LLC. - Office Administrator/ Finance Analyst Orlando, FL08/2017 - 11/2019
  • Answer multi-line telephone and distribute all potential prospects to appropriate brokers and broker coordinators.
  • Meet and greet clients with professional approach and provide friendly customer service.
  • Entering and updating employee information in company database.
  • Assisting Operations Manager with company events.
  • Manage office calendar and schedule conference room bookings.
  • Prepare all client meetings in conference rooms with catering and video conference set up.
  • Assist staff with soft IT issues.
  • Schedule office maintenance checks with building Assistant Property Manager.
  • Book outside services for internal facilities maintenance.
  • Maintain office cleanliness and overall appearance.
  • Maintain company accounting records by entering accounts payable, accounts receivable, invoices and broker expense reimbursements.
  • Deposit company checks and internal office checks into JP Morgan lock boxes.
  • Process and code all payable invoices through check request forms and or company purchase card.
  • Verify all company purchase card transactions through financial management software.
  • Manage and submit expense reports for portfolio manager and property management staff.
  • Create Purchase Order numbers for capital project invoices.
  • Maintain excel spreadsheet for all deal related charges.
  • Review all incoming listing agreements for correct legal entities before directing to Managing Principal for closing signature.
  • Provide onboarding documents to new employees i.e. office access cards and office guideline packets.
  • Prepare FedEx and USPS shipping labels for staff.
  • Distribute and sort company mail.
Breakthru Beverage Group - Corporate ReceptionistNew York, NY06/2012 - 06/2016
  • Meet and greet clients.
  • Schedule internal and external meetings.
  • Screens and directs a high volume of incoming calls and distributes messages to whom call is appropriate.
  • Management and distribution of mail for all corporate staff.
  • Business card creation and management for corporate and affiliate offices.
  • Supported VP of Talent Acquisition with variety of tasks related to employee record keeping i.e. filing of employee and company confidentiality documents.
  • Managed all catering needs for staff and executive meetings.
  • Arranged car service and other travel for corporate employees.
  • Set-up video conferencing using both GlowPoint and BlueJeans technologies, as well as Wi-Fi connection for all office guests using Aerohive network systems.
  • Assisted the Director of Logistics with overseeing property management within corporate office.
Brixmor Property Group Inc. - Receptionist/ Administrative AssistantWoodbury, NY03/2007 - 04/2012
  • Organized and updated daily/weekly schedules as well as monthly calendar obligations for staff.
  • Answered all incoming calls and directed to appropriate personal.
  • Sorted and distributed business correspondence to correct department and staff members.
  • Assisted tenants with property concerns, resolved complaints, and directed account related questions to appropriate property management staff.
  • Compiled and produced property management documents and reports.
  • Prepared service contracts and maintained purchase order filing system.
  • Performed administrative functions for property management team such as scheduling repair maintenance calls, fire alarm services, and roof damages.
  • Tracked and filed certificate of insurance documents.
  • Provided clerical support to property managers when needed.
  • Received incoming packages and mail, dispersed parcels, correspondence and shipped outgoing items daily.
  • Oversaw office inventory by restocking office and kitchen supplies.
  • Communicated with vendors to place and receive orders, request maintenance services and deliver instruction on behalf of office management.
Skills
  • Computer Programs: Microsoft Word,
    Excel, Outlook 365, Power Point, Workday, Clarizen
  • Soft IT-work: setting up new laptop, docking stations, and desk phones
  • A highly effective team player that understands the value of working with all levels of employees
  • Management of Financial Resources
  • Customer-oriented professional with extensive communication skills
  • Handles tasks with accuracy and efficiency
  • State of Florida- Notary Public
  • Multi-line phone systems
Education
Technical Institute of America New York, NYCertified Billing And Coding Specialist
John Jay College of Criminal Justice of The City University of New YorkNew York, NYSome College (No Degree): Criminal Justice
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Resume Overview

Companies Worked For:

  • Jones Lang LaSalle
  • Cushman and Wakefield of Florida, LLC.
  • Breakthru Beverage Group
  • Brixmor Property Group Inc.

School Attended

  • Technical Institute of America
  • John Jay College of Criminal Justice of The City University of New York

Job Titles Held:

  • Project Coordinator
  • Office Administrator/ Finance Analyst
  • Corporate Receptionist
  • Receptionist/ Administrative Assistant

Degrees

  • Certified Billing And Coding Specialist
    Some College (No Degree) : Criminal Justice

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