Jessica Claire
  • , , 100 Montgomery St. 10th Floor
  • H: (555) 432-1000
  • C:
  • Date of Birth:
  • India:
  • :
  • single:
Professional Summary

Results-oriented Project Manager highly talented in overseeing schedule, materials and project management. Operate effectively in busy, deadline-oriented settings and work well with all stakeholders.

  • Technical Analysis
  • Search Engine Optimization
  • Stakeholder Relations
  • Project Management
  • Scheduling
  • Team Leadership
Work History
Project Coordinator, 02/2018 - Current
One Gas Ponca City, OK,
  • Coordinating all project related activities, information, and logistics for clients, candidates and internal project teams;
  • Monitoring and tracking a project’s progress and handling any issues that arise;
  • Acting as the point of contact and communicating project status adequately to all participants;
  • Liaising between clients and candidates to schedule and confirm interviews both internationally and locally;
  • Preparing and/or reviewing client documentation to ensure that materials are sent out error-free, complete, up to date and on time;
  • Adding project related information to FileFinder and Clockwork databases and ensuring the quality of data remains high;
  • Invoicing clients, following up on any outstanding balances and resolving any invoice issues;
  • Flagging any issues to the project team and acting as a ‘solutions person’ where possible.

In addition to the Project Coordinator responsibilities, also act as the Executive Assistant to Founding Partner:

  • Managing calendars;
  • Meeting and greeting visitors and looking after clients interviewing from our office (when applicable);
  • Filtering incoming calls including dealing with new business/candidate enquiries as necessary;
  • Making travel, meeting and event arrangements;
  • Submitting monthly expense reports;
  • Preparing reports and updating the database to reflect activities;
  • Training other support staff;
  • Assisting with event planning and attending company-wide events.
Licensed Real Estate Sales Person, 03/2017 - 01/2018
Tempur-Pedic Raleigh, NC,
  • Reviewed property listings, interviewed potential clients, accompanied clients to properties and effectively communicated condition of sales.
  • Assisted buyers with finding ideal homes by assessing needs, requirements and budgets.
Business Analyst, 06/2014 - 12/2016
Aberdeen Asset Management City, STATE,

Rotated through various departments within the firm on a 4-month basis:

Business Development – International Wealth Management Team (June – September 2016 NY)

  • Managed complex calendars, facilitated communication and logistics with clients
  • Conducted meeting minutes at each meeting and presentation to distribute to the global team
  • Assisted with ad-hoc projects. Created power point presentations shown to 500+ employees/clients
  • Updated Senior Business Development Manager’s CRM daily
  • Coordinated travel plans and set itinerary for managers
  • Updated monthly expense reports

Fixed Income – High Yield and High Grade Team (October – January 2016 NY)

  • Updated and organized all meeting materials and conducted meeting minutes to distribute to the team weekly
  • Responsible for updating monthly marketing materials for the heads of both the High Yield and High Grade teams
  • Tracked new issues and pricing in high yield bond and loan markets daily to put into presentations for the head of High Yield
  • Completed analytical write ups for potential investments

Group Marketing & Editorial Team (June - September 2015 London)

  • Worked alongside the Aberdeen marketing team in London as well as the broader European team to coordinate various marketing events and campaigns
  • Updated monthly calendar and coordinated travel plans for the Head of Group Marketing
  • Updated monthly expense reports
  • Proof read and repurposed investment literature for Aberdeen’s website and social media platforms
  • Worked with the broader European team to provide feedback on current content management issues to report back to the Head of Group Marketing

Alternatives – Property Multi Manager Team (February - May 2015 Philadelphia)

  • Updated new and existing funds in our alternative investments software for Head of PPM, Americas, sourcing new information from multiple news sources
  • Attended various screening meetings and wrote meeting minutes for Head of PPM
  • Maintained and updated the team CRM daily
  • Coordinated travel plans and managed calendar for the team

RFP/Consultant Services Team (October – January 2015 Philadelphia)

  • Completed proposals for existing and prospective clients on a daily basis
  • Coordinated with Business Development team for presentation deadlines
  • Proofread all presentations
  • Calculated and updated quarterly fixed income portfolio turnover for the head of RFP
  • Attended monthly business development meetings and conducted meeting minutes for the team

Compliance Team (June – September 2015 Philadelphia)

  • Updated and reviewed various reports for the head of Compliance, Americas
  • Maintained and organized My Compliance Office and Aberdeen’s Form ADV
  • Proofread and updated compliance manual
  • Reviewed and edited numerous legal documents for alignment to compliance team standards
Bachelor of Arts: Economics, Expected in 05/2014
Trinity College - Hartford, CT

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  • Project Coordinator
  • Licensed Real Estate Sales Person
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  • Bachelor of Arts

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