project coordinator resume example with 15+ years of experience

Jessica Claire
  • , , 609 Johnson Ave., 49204, Tulsa, OK 100 Montgomery St. 10th Floor
  • Home: (555) 432-1000
  • Cell:
  • :

As an Accounts Payable and Accounts Receivable professional with over 16 years of experience, I am always finding ways to do my job better. With the extensive knowledge and advice given to me over the years, I have found that I learn something new everyday with the help of other colleagues. I have broad knowledge in Accounts Payable, Accounts Receivable and Billing. Highly effective at managing high volumes of invoices in fast-paced, demanding environments. Excellent conflict resolution and interpersonal skills. Highly analytical, efficient, and deadline-driven individual that completes accounting activities with accuracy and speed. Works well independently and also a great team player that enjoys being part of a dynamic team.

  • Process improvement
  • Strong organizational skills
  • Attention to detail and accuracy
  • Effective time management
  • Internal/External customer service
  • Interpersonal skills
  • Teamwork and collaboration
  • Advanced Excel skills
Project Coordinator, 12/2020 to 06/2022
Airgas IncJefferson, GA,
  • Promotes and reinforces the principal of continuous process improvement.
  • Prioritizes needs and delegates assignments to handle multiple projects simultaneously.
  • Responsible for Credit management of Hardware/Retail Division which involve collection of past due receivables, research/resolution of deductions, and preparation of customer rebates, marketing funds, and special credit reports and rebate/commission payouts.
  • Month-end reporting of sales trends, Hardware sales reports, and credit metrics reports.
  • Train the department on system, workflow, and special needs.
Collections Specialist, 08/2019 to 12/2020
Deluxe CorporationBuffalo, NY,
  • Notified customers of delinquent accounts with attempt to collect outstanding amounts.
  • Resolved discrepancies on customer invoices.
  • Continued to keep DSO at goal level.
  • Evaluated monthly scorecards for hardware accounts to pinpoint areas requiring improvement.
  • Kept track of deductions to identify areas requiring development.
  • Prepared and sends out agent commissions to account representatives on a monthly basis.
  • Assisted colleagues with processing and organizing aging Excel reports in a more efficient and effective way.
  • Prepared and analyzes sales trends and reports sales swings on high level accounts to upper management.
Accounts Payable Associate, 06/2014 to 12/2018
American College Of RadiologyReston, VA,
  • Ensured all AP invoices were approved prior to payment.
  • Accurately coded and entered invoices for payment.
  • Prepared weekly check runs that included ACH transactions and backup documentation and obtained proper signature on checks.
  • Prepared and uploaded check register for positive pay to bank.
  • Performed weekly desktop deposits.
  • Entered new or updated vendor information into ERP system.
  • Acted as a primary contact for all check and voucher voids for all facilities.
  • Primary contact for any system issues regarding Accounts Payable.
  • Researched and resolved any outstanding balances on accounts and communicated to vendor via email or phone in a timely manner.
  • Revised and streamlined inefficient work procedures with automation software.
  • Ensured new team members were trained on company policies and accounting systems.
  • Attended annual CFO meetings with all Corporate and facility CFOs, compliance officers and supply chain associates.
Accounting Assistant, 05/2006 to 04/2014
Indian Rivers Mental Health CenterBrent, AL,
  • Coded and entered AP invoices daily for all branches of the company.
  • Investigated and resolved discrepancies associated with vendor invoices.
  • Reviewed and managed employee expense reports for all credit card holders within the company.
  • Assisted credit card holders with online expense reporting.
  • Carefully inspected expenses and receipts to ensure proper G/L coding.
  • Prepared yearly 1099 transmission to vendors.
  • Prepared bi-weekly check runs to vendors.
  • Billed and processed customer invoices daily.
  • Charged and reconciled credit card transaction to customer invoices.
  • Performed collection duties while ensuring that company policy, courtesy and customer service was maintained.
  • Reviewed weekly and monthly aging reports to determine appropriate actions to collect on past due accounts.
  • Involved in all aspects of customer service including problem solving, establishing and accessing customer accounts and performing credit evaluations.
  • Advised salespeople of customer issues, order cancellations, overdue accounts and new business prospects.
  • Acquired and obtained the responsibility to apply all cash receipts.
  • Prepared a monthly credit memo analysis that was furnished to managers and shareholders.
  • Attained full responsibility for SG&A reports to all managers accurately for monthly and yearly budgets.
  • Responsible for certain G/L account reconciliation.
Education and Training
: Early Childhood Education, Expected in to Prairie State College - Chicago Heights, IL,

Enrolled in advanced courses in Child Development for 3 years Enrolled in summer programs for Health and Safety. More than 240 hours of company-related sponsored, degree-related coursework

: , Expected in to NACM Connect Institute of Credit - Baltimore, MD,
  • Completed professional development class in Business Credit Principles

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Resume Overview

School Attended

  • Prairie State College
  • NACM Connect Institute of Credit

Job Titles Held:

  • Project Coordinator
  • Collections Specialist
  • Accounts Payable Associate
  • Accounting Assistant


  • Some College (No Degree)

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