PAYROLL TIMEKEEPER / ADMINISTRATIVE SECRETARY I / ELIGIBILITY COUNSELOR CLERK
Dedicated and focused Administrative Assistant who excels at prioritizing, completing multiple tasks simultaneously and following through to achieve project goals. Seeking a role of increased responsibility and authority. Flexible and hardworking with strong drive to succeed.
Microsoft Office proficiency
Meticulous attention to detail
Professional and mature
Dedicated team player
Strong interpersonal skills
PeopleSoft / ReportXpress
Successfully planned and executed corporate meetings, lunches and special events for the department Director, Managers, Supervisors and employees. Documentations, Filing, Meeting Support, Organization, Dedicated team player, Understanding grammar, MS Office proficient, PeopleSoft, Report Xpress and Kronos
Payroll Timekeeper / Administrative Secretary I / Eligibility Counselor Clerk December 2003 to CurrentHarris County Hospital District － Houston, TX
Administrative Assistant I
Managed the day to day calendar for the Director and managers. Planned meetings and prepared conference rooms. Wrote reports and correspondence from dictation and handwritten notes. Made copies, sent faxes and handled all incoming and outgoing correspondence. Planned travel arrangements for executives and staff.
Timekeeper in Kronos, maintained time and attendance records, corrected and updated the Patient Access Management departmental consisting of 271 employees.
Drafted meeting agendas, supplied advance materials, executed follows up for meetings and team conference calls.
Kept track of employee absences and tardies on a daily basis.
Made sure the managers and supervisors were notified of the attendance for their employees.
Made sure payroll was completed and ready to be approved by the Managers in a timely manner so the payroll department can process the employees checks.
Typed, filed, responsible for employee record keeping and coordinated special projects for the Director. Designed electronic file systems and maintained electronic and paper files for department
Received and distributed faxes and mail in a timely manner.
Received and screened a high volume of internal and external communications, including email and mail.
Answered/Screened telephone calls for the Director and routed calls to the appropriate departments
Coordinate inventory orders, office supplies, and travel arrangements for the Director, managers and supervisors.
Obtained signatures for financial documents, new hires and terminating employees.
Coordinated departmental and intradepartmental meetings and retreats for the Management staff and was responsible for taking meeting minutes.
Managed daily and monthly reports for admissions and discharges.
Safety Coordinator and Infection Control Liaison.
Completed special projects or assignments as requested by the Director
Opened and sorted all incoming mail from patients interested and inquiring about their gold card or applying for the gold card.
Answered incoming calls from patients inquiring or checking the status of their gold card.
Mailed out patient gold cards after counselors completed and processed applications.
Organized and created new employee files for the Human Resources Manager.
Answered approximately 40 calls and emails daily from PARC regarding the status of patient's eligibility.
Tracked and day stamped incoming patients applications for Eligibility.
Audited log sheets to make sure all applications are tracked.
Distributed the applications daily to the appropriate caseworker so they can begin the Gold Card review process.
Responsible for the research of applications daily to see which applications were near the 14 day timeframe for a status update and then reassigned the application to another case manager for completion if necessary.
Front Office Assistant / Release of Information Clerk / Notary December 2000 to August 2003University Care Plus － Houston, TX
Managed the receptionist area, including greeting visitors and responding to telephone and in-person requests for information.
Maintained the front desk and reception area in a neat and organized fashion. Received sort, and delivered all department mail to appropriate personnel
Managed multi - line switchboard
Greet and assist walk - in customers including patient's physicians and department staff with various medical records needs.
Faxing and copying requested medical records
Copied and processed all medical records that needed to be notarized.
Process Release of Information checks for deposit; Account receivables
Front Office Assistant April 1994 to November 2000American Image － Houston, TX
Greet and direct all customers.
Received sort, and delivered all department mail to appropriate.
Managed multi - line switchboard.
Answer all incoming calls, faxed and copied, reconciled invoices, maintained filing system alpha and numeric order.
Order supplies for the department and kept inventory of the stock of supplies.