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Payroll/Procurement Coordinator Resume Example

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PAYROLL/PROCUREMENT COORDINATOR
Professional Summary
To secure a position that will allow me to apply my knowledge in Office Information Management, and provides continued growth. Customer Service/Communication: Handle customers both internal and external via telephone, and written communication to ensure distinct, concise, and successful results by listening, and analyzing concerns. Problem Solving: Research all aspects of customers concerns in depth to ensure appropriate solutions, with a high level of efficiency and quality. Highly organized and detail-oriented Administrative Officer with more than 25 years experience supplying thorough, organized administrative support to 4 senior executives. Medical Secretary who continually maintains a positive attitude while interacting with demanding clients. Serves as the primary point of contact for both in-house and external phone and website queries. Technically-adept  with advanced knowledge of MS Office Suite and experience creating Excel databases and PowerPoint presentations for top executives. Administrative Officer who goes above and beyond basic administrative tasks and takes on multiple projects at once. Excellent work ethic and strength in boosting company morale. Quality-focused [Job Title] committed to approaching administrative tasks with tenacity and attention to detail.
Skills
  • 55 WPM typing speed
  • Professional phone etiquette
  • Excellent communication skills
  • Database management
  • Articulate and well-spoken
  • Customer service-oriented
  • Flexible
  • Accurate and detailed
  • Excellent planner and coordinator
  • Works well under pressure
  • Human resource laws knowledge
  • Pleasant demeanor
  • Appointment setting
  • Accounting familiarity
  • Payroll
  • Invoice processing
  • Advanced clerical knowledge
  • Administrative support specialist
  • Microsoft Excel certified
  • Critical thinker
  • Spreadsheet management
  • Report analysis
  • HIPAA compliance
Work History
02/2012 to Current
Payroll/Procurement CoordinatorTotal Health Care – Baltimore, MD
  • Provide administrative support to Medical Practice Managers report directly to two Medical Practice Managers for the four THC sites (9 clinics).
  • Maintain filing system for quick retrieval of information.
  • Screen and monitor internal and external correspondence.
  • Draft and prepare memorandums, letters and reports Create documents in Microsoft Office Suite (Word, Excel, and Power Point) Prepare purchase requisitions for administration and clinical departments Assist with patient complaints when MPM is unavailable Resource person for the staff when MPM is unavailable Attend designated meetings, record, prepare, and distribute minutes Independently handle confidential and routine matters Independently work with Quest regarding patient lab bills via Excel Communicate with a variety of clients and visitors.
  • Provide support to the other MPM's when the other Secretary is on leave Scheduler Created and maintain the Float Pool Calendar that is available for Medical Practice Managers to view for payroll purposes.
  • Work directly with MPM's to ensure accurate processes related to the development and maintenance of PRN Nurses and MA schedules.
  • Daily maintenance and coordination of the Float Pool Calendar.
  • Accountable for all Float Pool coverage to meet the needs of the clinical flow at all THC locations.
  • Developed a scheduling method that ensures a stable schedule, while being able to make changes quickly as they occur.
  • Effectively communicate all scheduling changes to MPM's.
  • Ensure that all schedule adjustments are completed accurately and in a timely manner.
  • Proactively seek coverage for shifts and or special circumstances.
  • Point of contact for float pool related scheduling concerns and or issues.
  • Proactively inform MPM's of future and/or immediate staffing shortages.
  • Resolve all schedule related issues.
  • Distribute schedules to the Float Pool staff via telephone and email.
  • Edit and process payroll for 97 THC employees Monitor leave accruals for the above staff Insure that documentation is secure for confidentiality Order medical and office supplies for 9 THC sites located in Baltimore City.
  • Ordered and distributed office supplies while adhering to a fixed office budget.
  • Managed office supplies, vendors, organization and upkeep.
  • Directed guests and routed deliveries and courier services.
  • Screened applicant resumes and coordinated both phone and in-person interviews.
  • Answered and managed incoming and outgoing calls while recording accurate messages.
  • Opened and properly distributed incoming mail.
  • Greeted numerous visitors, including VIPs, vendors and interview candidates.
  • Helped distribute employee notices and mail around the office.
01/2004 to 01/2010
Receptionist/Clerical AssistantFradkin & Weber P.A – Baltimore, MD
  • Processed, and routed all incoming calls from clients and debtors to appropriate attorney.
  • Responsible for receiving and processing all incoming, and outgoing mail for District Courts and Process Servers.
  • Updated debtors file folders with information received from the District Courts, and clients.
  • Reviewed, researched, and updated information in the JST Computer System on debtors, and employers from court documents returned by Process Servers.
  • Compiled data needed for determining payment due to Process Servers.
  • Greeted numerous visitors, including VIPs, vendors and interview candidates.
  • Maintained a clean reception area, including lounge and associated areas.
  • Opened and properly distributed incoming mail.
  • Answered and managed incoming and outgoing calls while recording accurate messages.
  • Directed guests and routed deliveries and courier services.
  • Managed office supplies, vendors, organization and upkeep.
  • Answered and quickly redirected up to 15 calls per hour.
01/1997 to 01/2003
Administrative Officer/Classification AnalystDepartment of Social Services-Administration/Personnel – 1510 Guilford Avenue - Baltimore, MD 21202
  • Performed job analysis and job evaluations for positions within the Baltimore City Department of Social Services.
  • Processed each by utilizing standardized classification methods, adhering to general staffing trends specific to the agency.
  • Investigated information submitted to determine feasibility of/need for each reclassification.
  • Composed written analysis and final decision of request.
  • Assisted customers with completion and submission of employment applications and other personnel-oriented requests.
  • Conducted interviews, obtained certifications and licenses needed for qualifications.
  • Maintained personnel records.
  • Ordered and distributed office supplies while adhering to a fixed office budget.
  • Planned and coordinated logistics and materials for board meetings, committee meetings and staff events.
  • Managed office supplies, vendors, organization and upkeep.
  • Screened applicant resumes and coordinated both phone and in-person interviews.
  • Opened and properly distributedincoming mail.
  • Greeted numerous visitors, including VIPs, vendors and interview candidates.
  • Helped distribute employee notices and mail around the office.
  • Organized all new hire, security and temporary paperwork.
  • Completed data entry, tracked resumes and maintained the applicant tracking system.
  • Compiled company information and related material and distributed it to candidates.
  • Assisted senior recruiting staff with career fairs and recruiting events.
  • Screened all visitors and directed them to the correct employee or office.
  • Obtained signatures for financial documents and internal and external invoices.
  • Coordinated board and committee meetings, including schedules and information preparation and distribution.
  • Served as corporate liaison between the finance, IT and marketing departments.
01/1981 to 01/2003
Administrative Officer IDepartment of Social Services – Baltimore, MD
  • Planned and coordinated logistics and materials for board meetings, committee meetings and staff events.
  • Created detailed expense reports and requests for capital expenditures.
  • Ordered and distributed office supplies while adhering to a fixed office budget.
  • Managed office supplies, vendors, organization and upkeep.
  • Directed guests and routed deliveries and courier services.
  • Screened applicant resumes and coordinated both phone and in-person interviews.
  • Answered and managed incoming and outgoing calls while recording accurate messages.
  • Opened and properly distributed incoming mail.
  • Greeted numerous visitors, including VIPs, vendors and interview candidates.
  • Helped distribute employee notices and mail around the office.
  • Organized all new hire, security and temporary paperwork.
  • Completed data entry, tracked resumes and maintained the applicant tracking system.
  • Compiled company information and related material and distributed it to candidates.
  • Assisted senior recruiting staff with career fairs and recruiting events.
  • Screened all visitors and directed them to the correct employee or office.
  • Obtained signatures for financial documents and internal and external invoices.
  • Coordinated, scheduled and arranged meeting and travel calendars, including business and social events.
  • Coordinated board and committee meetings, including schedules and information preparation and distribution.
  • Served as corporate liaison between the finance, IT and marketing departments.
  • Processed client rebate reconciliation, reporting and check requests.
01/1981 to 01/1997
Administrative OfficerDepartment of Social Services – 1510 Guilford Avenue-Baltimore, MD 21202
  • Provided accurate monthly reports that verified if applications for Public Assistance were completed timely.
  • Served as liaison between district offices and central supply office to ensure that forms and supplies were available.
  • Prepared cost projections for overtime projects.
  • Calculated, recorded, and controlled all hours and monies allotted for overtime projects, and provided reports to Assistant Director.
  • Customer Service Responsibilities included
Education
1972
High School Diploma:
Eastern High School - Baltimore, MD
Business
CCBC - Essex Medical Terminology CCBC - Essex HIPAA CCBC - Essex Medical Billing Computerized Billing Electronic Health Records Professional Credentials: Billing and Coding Specialist Certification #: 3655-6068 Transportation Worker Identification Credential (TWIC)-Security Clearance :
Skills
accruals, administrative support, agency, attorney, benefits, Billing, clients, Customer Service, Databases, documentation, Edit, email, filing, forms, job analysis, letters, MA, Director, Medical Billing, Medical Terminology, meetings, Access, Excel, mail, Microsoft Office Suite, office, 97, Power Point, Word, Microsoft Word, Organizing, payroll, personnel, processes, Coding, Quest, quick, receiving, Researching, scheduling, Security Clearance, Servers, staffing, Team Player, telephone, Transportation, travel arrangements, view, written
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Resume Overview

Companies Worked For:

  • Total Health Care
  • Fradkin & Weber P.A
  • Department of Social Services-Administration/Personnel
  • Department of Social Services

School Attended

  • Eastern High School

Job Titles Held:

  • Payroll/Procurement Coordinator
  • Receptionist/Clerical Assistant
  • Administrative Officer/Classification Analyst
  • Administrative Officer I
  • Administrative Officer

Degrees

  • High School Diploma :
    CCBC - Essex Medical Terminology CCBC - Essex HIPAA CCBC - Essex Medical Billing Computerized Billing Electronic Health Records Professional Credentials: Billing and Coding Specialist Certification #: 3655-6068 Transportation Worker Identification Credential (TWIC)-Security Clearance :

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