Jessica Claire
Montgomery Street, San Francisco, CA 94105
Home: (555) 432-1000 - Cell: - - -
Professional Summary

Leadership-oriented management and accounting professional with a proven track record for delivering innovative improvement processes in Human Resources and Accounting. Accomplishments and experience include developing an HR Department by successfully creating job descriptions, developing a handbook, creating and implementing policies and procedures to increase productivity, compliance and morale. Demonstrated ability to perform accounting functions with a high-level of accuracy in a timely and efficient manner encompassing payroll, general bookkeeping, general ledger and cash management. Prepared to successfully thrive in a position that requires multi-tasking in the fields of Human Resource and Accounting while being dedicated and open to all the possibilities that a position at California Earth Transport would offer.

  • Microsoft Office 365
  • Excel 2016
  • Microsoft Dynamics SL
  • HRPyramid
  • TimeClock Plus, TimeNet
  • QuickBooks, Oracle11i, EPICOR, Eclipse Accounting Systems
  • Human Resource Management, Recruitment, and Hiring
  • Supervising and Discipline
  • Employee Engagement and Development
  • Policy and Procedures Development and Implementation
  • Benefits Administration, union and non-union
  • Compliance Understanding
  • Payroll Processing, Auditing and Management
  • Accounts Payable and Accounts Receivable
  • Petty Cash and Expense Report Management
  • General Ledger Maintenance
  • Customer Service
Work History
03/2017 to Current
Payroll Manager Aegis Technologies Group Huntsville, AL,
  • Strategically align with business owners and their teams to manage and maintain a strong working relationship and BBSI partnership as a PEO provider
  • Process weekly/bi-weekly/semi-monthly multi-state “Perfect Payrolls” in a timely manner for 80+ clients, 3000+ employees
  • Act as an accountability partner to ensure clients are aware and proactive regarding Federal/State payroll laws
  • Provide exceptional communication and customer service to clients, employees, referral partners, and BBSI internal team
  • Analyze and assess new client accounts for initial set up; partner with each BBSI discipline to communicate thoroughly for a flawless implementation
  • Expert in new client on-boarding from start to finish for payroll implementation and time keeping services
  • Conduct both on-site and webinar meetings to provide detailed systems training for clients and their teams
  • Assist Business Development Managers, Referral Partners, Business Partners and Area Manager with prospect clients, new contracts, renewal contracts, pricing, payroll, or systems related questions
  • Analyze and audit account set up within HRP database; this includes but not limited to payroll, billing, employer taxes, pricing and workers compensation classification
  • Set-up client’s out-of-state payroll processing; assisting with state application process. Working closely with contracts team, insurance underwriting team and tax department
  • Review and assist with branch collections and outstanding aging
  • Participate in Payroll Staff meetings to communicate, outline and create best operating practices and procedures
  • Train and mentor new BBSI Payroll Specialists
  • Assist 10 other Business Units within the Ontario Branch; client on boarding, billing adjustments, payroll processing issues, systems advice
  • Active involvement with Events and Employee Engagement Committee
08/2013 to 03/2017
Human Resource & Accounting Manager Budway Enterprises, Inc. City, STATE,
  • Prepare, audit, import and process payroll for 100+ employees by checking for complete and accurate punches
  • Create and maintain a compliant Paid Time Off policy and audit hours as needed
  • Run payroll and Paid Time Off reports and post transactions via Journal Entries into Microsoft Dynamics
  • Enroll and process new hires, complete pay rate changes, address changes, W-4 updates, etc
  • Participate in general bookkeeping, general ledger, and accounting duties
  • Process and post various journal entries accurately posting to proper general ledger accounts
  • Verify and process accurate batches of accounts payable invoices via Microsoft Dynamics
  • Managed accounts payables and processed weekly check runs
  • Process and post customer payments accurately posting to correct invoices
  • Verify, process, and pay approved expense reports posting to correct general ledger accounts
  • Manage and maintain petty cash and petty cash spreadsheet
  • Maintain several intermediate level spreadsheets for various accounting and HR related processes
  • Create and print 1099's meeting state and federal deadlines
  • Maintain and manage Independent Contractors agreement paperwork
  • Responsible for all human resource activities including policy and procedure development, employee engagement, and employee management
  • Actively involved in all aspects of successful recruitment, hiring and onboarding
  • Timely benefit management and enrollment processing
  • Professionally prepare employee separation notices and related documents
  • Support, advise, and accompany managers at employee termination meetings
  • Provide advice, assistance and follow-up on company policies, procedures, and documentation to all levels of management
  • Develop and write quality job descriptions
  • Update and maintain employee handbook adhering to current state and federal laws
  • Coordinate the resolution of specific policy-related and procedural problems and inquires
  • Adhere to and process paperwork for FMLA, CFRA, Pregnancy, and Disability related leaves of absences
  • Complete and maintain EDD requests, Medical Support Garnishments, and all other state and federal related employment requests
  • Comply with federal, state, and company policies, procedures, and regulations
07/2008 to 08/2013
Accounting Supervisor / Accounts Payable Specialist Newco Distributors, Inc City, STATE,
  • Enthusiastically interviewed, trained, and supervised a team of five
  • Prepared and processed accurate and timely payroll for 90+ employees
  • Managed full cycle accounts payable with minimal errors
  • Successfully supervised accounts receivables resulting in an increase of timely customer payments
  • Developed improved collections process that resulted in continued receipt of bonuses for department
  • Manage Petty Cash with accurate monthly balancing
  • Processed timely expense reports
  • Managed accurate and timely check runs
  • Developed effective bank reconciliation process for new accounting system
  • Processed monthly payments to State Board of Equalization via e-file and prepared quarterly sales tax returns timely and accurately
Expected in 05/2020
Associate of Science: Accounting
Chaffey College - Rancho Cucamonga,

GPA: 3.8 / 4.0

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