Paralegal / Office Administrator Resume Example Smith Tempel B Laha LLC

PARALEGAL / OFFICE ADMINISTRATOR

Summary

Summary of Highly qualified and efficient legal professional with more than 14 years' experience Experience utilizing skills to assist IP attorneys with 22 years' small office management, including organization of two start-up law firms, with a demonstrated hard work ethic, proactive approach and excellent organizational skills. Exceptional accounting and mathematical abilities.

Highlights

Honors and Preparing for PACE Exam Achievements Notary Public Typing speed in excess of 85 wpm Expert in Microsoft Office, PCLaw, ProLaw, CaseMap, Worldox, Adobe Acrobat Professional, TimeMatters, PACER, QuickBooks Pro 2013, LegalStar and Fileye docketing systems

Experience

Smith Tempel B laha LLCParalegal / Office Administrator03/2005 to Current

Intellectual Property Prosecution & Litigation and Corporate Law) Responsible for all day to day office administrative functions for seven partner law firm with seven of counsel and five staff members Maintain accounting (all AP and A/R) in QuickBooks for the entire firm Prepare bi-weekly payroll and work closely with Paychex to ensure accuracy Post time into PCLaw for approximately 15 individuals, handle all facets of billing pre-bills to final bills to sending same to the clients; as well as LEDES preparation and uploading into Serengeti, DataCert or TyMetrix 360* Prepare and file PCT applications, Notice of Missing Parts, assignments for patents with the USPTO; work closely with foreign associates to expedite same Assist docketing manager with TM and patent; ensure deadlines are satisfied accordingly Assist with projects including but not limited to intake of client files as well as out bound file transfers Prepare and file securities documents for states and SEC regarding Regulation D filings Research and prepare all business entity formation documents for specific states, including reservation of FEI number, S election form, and Minute Book Supervise and train administrative staff; currently have five full-time assistants Revise and proofread various corporate documents, forms, agreements, resolutions, and correspondence regarding same File USPTO trademark applications, statements of use and other filings online through TEAS Legal research utilizing Westlaw and LexisNexis.

Greenlee, Joyce & Thrasher, LLCParalegal and Office Manager12/2002 to 03/2005

Corporate Law, Corporate Litigation, Real Estate) Responsible for all day to day office functions for three partner law firm Maintain entire accounting system, including posting attorney time, billing, accounts payable and receivable as well as processing payroll Prepare and proofread various documents including pleadings, forms, briefs, real estate closing documents, employee agreements, resolutions; estate planning documents, miscellaneous agreements and correspondence regarding same Arrange timely delivery for time sensitive documents, including pleadings Prepare and file securities documents regarding Regulation D filings Research and prepare all business entity formation documents for specific states, including reservation of FEI number, S election form, and Minute Book Set up a system for organization of various cases of 300+ pleadings into retrievable files; compiled Training Manual Prepare multiple page documents utilizing numbering schemes, proofread same Assist with real estate closings, including Deed and UCC filings and follow up Direct communication with clients, attorneys and courts.

Warren Consulting PartnersExecutive Assistant CEO and Office Manager10/2000 to 04/2003

Drafted contracts for new business clients including all subsequent invoices.
Responsible for processing semimonthly payroll for entire company, including monthly and quarterly filings; managing human resources, including renewals for all insurance policies, 401K and cafeteria plans, employee documentation and procedures; handled CEO's daily calendar daily, including all travel arrangements.
Analyzed accounts payable and reduced monthly expenses by 24.6%.

Northwestern Mutual Financial NetworkExecutive Assistant/Associate Agent04/1994 to 09/2000

Maintained verbal and written communications for all facets of business between agents, corporate office and clients, including all underwriting requirements as well as investment materials.
Generated ledgers, illustrations and proposals for all clients, utilizing company software as well as Clark, Number Cruncher, and Kettley software programs; responsible ensuring its quality and conciseness all on a timely basis.
Maintained agent production goals and coordinated agents schedules.
Serviced existing clients accounts daily, including all written correspondence.

Education

Advanced Paralegal Certificate Courses; taken IP and Criminal Procedure2015The University of Georgia Center

Certificate in Business and Corporate LawAugust 2006University of North Carolina, Wilmington

The Center for Legal Studies, Paralegal I and II Certificates, April 2002Southern Polytechnic University

Bachelor of Science:Industrial EngineeringSeptember 1991Industrial Engineering

Skills

accounting, accounting system, accounts payable, accounts payable and receivable, AP and A/R, administrative, administrative functions, Adobe Acrobat, attorney, billing, Book, bi, closing, contracts, client, clients, delivery, documentation, forms, human resources, insurance, Intellectual Property, IP, Law, Legal, Legal research, Litigation, managing, materials, Microsoft Office, office, Notary Public, page, Paralegal, Paralegal I, payroll, processing payroll, policies, PCT, proposals, quality, QuickBooks, QuickBooks Pro, Real Estate, Research, securities, travel arrangements, Typing speed, UCC, underwriting, Westlaw, written communications, written

Resume Overview

Companies Worked For:

Smith Tempel B laha LLC
Greenlee, Joyce & Thrasher, LLC
Warren Consulting Partners
Northwestern Mutual Financial Network

School Attended

The University of Georgia Center
University of North Carolina
Southern Polytechnic University

Job Titles Held:

Paralegal / Office Administrator
Paralegal and Office Manager
Executive Assistant CEO and Office Manager
Executive Assistant/Associate Agent

Degrees

Advanced Paralegal Certificate Courses; taken IP and Criminal Procedure 2015
Certificate in Business and Corporate Law August 2006
The Center for Legal Studies, Paralegal I and II Certificates, April 2002
Bachelor of Science : Industrial Engineering September 1991

Paralegal / Office Administrator Resume Example

Resume Score: 90%

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