Jessica
Claire
resumesample@example.com
(555) 432-1000,
, , 100 Montgomery St. 10th Floor
Professional Summary
Dependable Legal Assistant accomplished in assisting multiple attorneys with complex cases. Dedicated to maintaining professional standards and ethical work habits to produce quality case content. Excellent technical and organizational skills to excel under deadline and workload pressures.
Skills
- Exceptional telephone etiquette
- Task Prioritization
- Document filing
- Official Notary of the Public
- Office administration
- Legal administrative support
- Proficient in Clio Grow and Clio Manage
- Proficient in MS Office
- Professional demeanor
- Transcription and Dictation
- Multi-Line Telephone Systems
- Organizational Efficiency
Education
Keiser University Fort Lauderdale, FL Expected in – –
Palm Bay Magnet Senior High School Melbourne, FL Expected in – – High School Diploma : - :
Work History
Nvr, Inc. - Paralegal/Legal Assistant to the Managing Partner
Port Saint Lucie, FL, 08/2021 - 06/2022
Port Saint Lucie, FL, 08/2021 - 06/2022
- Worked alongside attorneys, administrative assistants and fellow legal assistants on complex cases and legal processes.
- Filed documents with courts on behalf of attorney.
- Prepared for trials, conducting legal research and drafting pleadings.
- Scheduled appointments, court appearances and depositions for busy law firm.
- Organized files for court proceedings.
- Answered and directed calls using multi-line switchboard.
- Helped with intake of new clients and materials by setting up files and documenting important information.
- Created and submitted weekly legal summary to managers, covering current cases, records requests and collections statuses.
- Transcribed weekly and bi-weekly calendar meetings for staff and attorneys.
- Worked closely with litigation attorneys to research, complete trial preparations and create document drafts for court use.
- Maintained litigation docket and calendars for 2 attorneys, noting deadlines for responsive pleadings, motions and other important deadlines.
- Kept up-to-date on case progress by frequently reviewing records and reporting findings to clients.
- Answered and managed incoming and outgoing calls while recording accurate messages for distribution to office staff.
Banesco - Legal/Administrative Assistant
Coral Gables, FL, 07/2020 - 08/2021
Coral Gables, FL, 07/2020 - 08/2021
- Provided key administrative assistance to managing attorneys.
- Completed document revisions, court document filings, travel arrangements and client billing.
- Managed administrative tasks for firm partners and associates.
- Kept up-to-date on case progress by frequently reviewing records and reporting findings to clients.
- Contacted clients to schedule appointments and discuss progress of cases.
- Completed electronic filings, initiated billing statements and managed firm administrative matters.
- Supervised appointment scheduling for 5 attorneys and made adjustments and changes through Clio application.
- Handled electronic court filings and coordinated court activities on behalf of attorneys.
- Managed accounts and client records of clients, observing confidentiality and extreme discretion.
- Managed office inventory by restocking supplies and placing purchase orders to maintain adequate stock levels.
- Sorted and distributed office mail.
- Welcomed office visitors warmly and alerted staff to arrivals of scheduled appointments.
- Helped with intake of new clients and materials by setting up files and documenting important information.
- Screened phone calls to effectively handle less important inquiries and keep senior staff free for more important matters.
- Performed general office duties, including answering multi-line phone system, routing calls, delivering messages to staff and greeting visitors.
- Provided legal and administrative assistance in Estate Planning, Medicaid planning and Probate.
- Managed general clerical needs such as opening and closing files, scanning sheets and faxing documents.
- Scheduled and made appointments for 4 attorneys.
- Proved successful working within tight deadlines and fast-paced atmosphere.
Rossway Swan - Administrative Assistant
City, STATE, 04/2018 - 07/2020
City, STATE, 04/2018 - 07/2020
- Managed office inventory by restocking supplies and placing purchase orders to maintain adequate stock levels.
- Coached new employees on administrative procedures, company policies and performance standards.
- Sorted and distributed office mail and recorded incoming shipments for corporate records.
- Welcomed office visitors warmly and alerted staff to arrivals of scheduled appointments.
- Monitored multiple attorney's work calendar and scheduled appointments, meetings and travel.
- Prepared packages for shipment, pickup and courier services for prompt delivery to recipients.
- Performed general office duties, including answering multi-line phone system, routing calls, delivering messages to staff and greeting visitors.
- Interacted with vendors, contractors and professional services personnel to receive orders, direct activities and communicate instructions.
- Prepared exhibits for litigation cases.
- Filed court documents and legal pleadings with court clerk on behalf of attorneys.
- Assisted attorneys with real estate closings.
- Helped with intake of new clients and materials by setting up files and documenting important information and updating pleading indexes.
- Scheduled and coordinated meetings between legal teams and clients, including setting up refreshments and preparing materials.
- Managed general clerical needs such as opening and closing files, scanning sheets and faxing documents.
- Interviewed and prepared intake sheets for clients.
- Answered telephone and coordinated meetings and conferences.
- Provided administrative support for civil litigation and civil proceedings.
- Provided administrative support for estate planning, and Medicaid planning.
- Reviewed, edited and proofread legal documents for proper grammar, spelling and punctuation.
- Handled time keeping and billing through PCLaw.
- Arranged servicing through a process server.
- Communicated pertinent information to clients via phone, email and mail.
Henderson & Futchko, P.A. - Receptionist
City, STATE, 10/2015 - 02/2017
City, STATE, 10/2015 - 02/2017
- Directed incoming calls to internal personnel and departments, routing to best-qualified department.
- Routed incoming mail and messages to relevant personnel without delay.
- Provided clerical support to 6 company employees by copying, faxing and filing documents.
- Greeted incoming visitors and customers professionally and provided friendly, knowledgeable assistance.
- Managed office inventory by restocking supplies and placing purchase orders to maintain adequate stock levels.
- Answered high-volume, multi-line telephone, directing callers to appropriate company personnel.
- Welcomed all customers with friendly greeting, answered general questions, gathered nature of visit and directed to specific offices.
- Corresponded with clients through email, telephone or postal mail.
- Received and routed business correspondence to correct departments and staff members.
- Kept reception area clean and neat to give visitors positive first impression.
- Transcribed attorney notes and memos to client files.
- Coordinated scheduling of hearings with clients, attorneys and Judges.
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School Attended
- Keiser University
- Palm Bay Magnet Senior High School
Job Titles Held:
- Paralegal/Legal Assistant to the Managing Partner
- Legal/Administrative Assistant
- Administrative Assistant
- Receptionist
Degrees
- High School Diploma
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