Paralegal/Legal Assistant Resume Example
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PARALEGAL/LEGAL ASSISTANT
Professional Summary
Diligent Paralegal with background in Civil Law and faculty for legal research. Highly skilled in evidence gathering and legal document analysis. Successful managing complex scheduling, office administration and special project support.
Skills
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Work History
Paralegal/Legal Assistant, 01/2017 to Current
Ccs Medical – Knoxville , TN
Ccs Medical – Knoxville , TN
- Developed polished legal documents, including motions and briefs, to support litigation processes and court proceedings.
- Developed and managed up to seventy personal injury cases.
- Conducted detailed client intakes and entered information into company database.
- Reviewed and analyzed government and judicial structures, as well as arbitration concepts and negotiation techniques.
- Communicated pertinent information to clients via phone, email and mail.
- Examined and generated memos on statutory law, case law and federal and state regulations using online research databases, such as Westlaw, and print sources.
- Developed online, client-facing and internal resources and collated resource content.
- Investigated causes and resolutions for personal injury cases, reviewing damages, losses and settlement formalities.
- Researched state statutes, decisions, legal articles, codes and documents.
- Adhered to privacy laws to avert possible information breaches and protect client data.
- Maintained ongoing communication with opposing parties from discovery to trial phase to facilitate expeditious litigation.
- Conducted skip traces to obtain case participant information.
- Prepared legal briefs, motions and pleadings.
- Communicated with outside vendors on behalf of attorneys and legal departments.
- Supervised appointment scheduling for two attorneys and made adjustments and changes through Microsoft Outlook and Google calendering application.
Administrative Assistant, 06/2014 to 08/2016
Berry, Appleman & Leiden – San Jose , CA
Berry, Appleman & Leiden – San Jose , CA
- Interacted with vendors, contractors and professional services personnel to receive orders, direct activities and communicate instructions.
- Identified and recommended changes to existing processes to improve accuracy, efficiency and quality service.
- Composed internal memos and external correspondence for senior management and reviewed all documentation to eliminate errors.
- Performed general office duties, including answering multi-line phones, routing calls and messages and greeting visitors.
- Drafted professional memos, letters and marketing copy to support business objectives and growth.
- Supported efficient meetings by organizing spaces and materials, documenting discussions and distributing meeting notes.
- Managed office inventory by restocking supplies and placing purchase orders to maintain adequate stock levels.
- Routed incoming calls and faxes and drafted detailed messages to expedite response.
- Organized weekly staff meetings and logged minutes for corporate records.
- Arranged rapid office equipment repair and maintenance with vendors.
- Coached new employees on administrative procedures, company policies and performance standards.
- Executed record filing system to improve document organization and management.
- Maintained staff directory and company policy handbook for human resources department.
- Created detailed expense reports and requests for capital expenditures.
- Welcomed office visitors warmly and alerted staff to arrivals of scheduled appointments.
- Prepared packages for shipment, pickup and courier services for prompt delivery to customers.
- Prepared meeting minutes and edited subcontractor proposals, project punch list, transmittals and memorandums for organizational support.
- Sorted and distributed office mail and recorded incoming shipments for corporate records.
- Offered departmental administrative support.
- Tracked inventory and ordered office supplies encouraging cost-effective solutions.
- Handled client correspondence and tracked records to foster office efficiency.
- Maintained complex digital filing system for financial information.
- Monitored premises, screened visitors, updated logs and issued passes to maintain security.
Legal Administrative Assistant, 11/2011 to 05/2013
Here – San Francisco , CA
Here – San Francisco , CA
- Maintained organized office and case-specific paper and digital files for easy tracking and retrieval.
- Created and submitted weekly legal summary to managers, covering current cases, records requests and collections statuses.
- Kept office efficient and organized by managing tasks such as supply restocking and general upkeep without oversight.
- Helped with intake of new clients and materials by setting up files and documenting important information.
- Prepared drafts of forms, letters and agreements for legal staff use.
- Generated pleadings and other legal documents for review by attorneys and paralegals.
- Scheduled and coordinated meetings between legal teams and clients, including setting up refreshments and preparing materials.
- Managed general clerical needs such as opening and closing files, scanning sheets and faxing documents.
- Screened phone calls to effectively handle less important inquiries and keep senior staff free for more important matters.
- Conducted daily accounting on all finances, deposits and safe.
- Assisted attorneys in collecting information such as employment, medical and other records.
- Produced accurate office files, updated spreadsheets and crafted presentations to support executives and boost team efficiency.
Receptionist, 02/2007 to 03/2011
Alchemy Systems – San Antonio , TX
Alchemy Systems – San Antonio , TX
- Answered inquiries and resolved or escalated issues to management personnel for problem resolution.
- Oversaw inventory activities, including materials monitoring, ordering or requisition and supply stocking or re-stocking.
- Answered questions and addressed, resolved or escalated issues to management personnel to satisfy customers.
- Interacted with vendors, contractors and professional services personnel to receive orders, direct activities and communicate instructions.
- Collected and distributed messages to team members and managers to support open communication and high customer service.
- Kept reception area clean and neat to give visitors positive first impression.
- Monitored and screened visitors to verify accessibility to inter-office personnel.
- Received and routed business correspondence to correct departments and staff members.
- Coordinated travel accommodations for staff and out-of-town visitors, including vouchers, agendas and transportation.
- Directed incoming calls to internal personnel and departments, routing to best-qualified department.
- Prepared packages for shipment, pickup and courier services for prompt delivery to customers.
- Greeted incoming visitors and customers professionally and provided friendly, knowledgeable assistance.
- Drafted professional memos, letters and marketing copy to support business objectives and growth.
- Monitored premises, screened visitors, updated logs and issued passes to maintain security.
- Liaised with vendors, contractors and professional services personnel to properly process orders in alignment with needs and specifications of management.
- Sorted and distributed mail correspondence between departments and personnel, including parcel packaging, preparation and efficient shipping.
- Managed office inventory by restocking supplies and placing purchase orders to maintain adequate stock levels.
- Assisted internal staff with clerical and administrative needs to maximize efficiency and team productivity.
- Routed incoming mail and messages to relevant personnel without delay.
- Planned and booked travel accommodations for staff and visitors, including vouchers, agendas and transportation.
- Answered telephone calls to field inquiries from clients, vendors and various other callers seeking information.
- Answered incoming calls on high-volume, multi-line phone switchboard and pleasantly transferred callers to appropriate personnel.
- Corresponded with clients through email, telephone or postal mail.
- Answered high-volume, multi-line telephone, directing callers to appropriate company personnel.
- Offered appointment information updates and rescheduling to guests.
- Acted as first point of contact and set appointments for prospective clients.
- Greeted customers and visitors in-person and via telephone calls.
Education
High School Diploma: 12/2004
Dennison Academy - City
Dennison Academy - City
Associate of Science: Paralegal Studies, 06/2019
Los Angeles Valley College
Los Angeles Valley College
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Resume Overview
School Attended
- Dennison Academy
- Los Angeles Valley College
Job Titles Held:
- Paralegal/Legal Assistant
- Administrative Assistant
- Legal Administrative Assistant
- Receptionist
Degrees
- High School Diploma : 12/2004
Associate of Science : Paralegal Studies , 06/2019
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