paralegal administrator resume example with 20+ years of experience
JessicaClaire
, , 609 Johnson Ave., 49204, Tulsa, OK100 Montgomery St. 10th Floor
H: (555) 432-1000
C:
resumesample@example.com
Date of Birth:
India:
:
single:
:
Professional Summary
Legal Secretary with 30 years of legal and administrative experience. Equipped with positive attitude and proven success functioning well in large or small office environments. Manages priorities for multiple high profile attorneys with ease. Positive relationships with court officials, colleagues and law enforcement members. Excellent reputation for resolving problems and improving customer satisfaction. Reliable administrative and legal support professional with great attention to detail. Works well independently to carry out assignments. Maintains impeccable files and organized case materials.
Accomplishments
Assisted in coordinating and volunteering for the first Wills for Heroes event in Colorado and volunteered for three additional events for Ballard Spahr.
Skills
Relationship Building
Dependable and Reliable
Client Support
Task Prioritization
Customer Service
Project Organization
Work History
Paralegal/Administrator, 03/2019 - Current Cummins – Spokane, WA,
Prepared estate planning documents and correspondence.
Confirmed appointments, communicated with clients and updated client records.
Managed multiple tasks and met time-sensitive deadlines.
Supported various administrative duties by proofreading and transcribing.
Maintained files and records by implementing effective filing systems that boosted efficiency and organization.
Retrieved mail, packages and documents, promptly verifying receipt and arranging for pickup or transmittal.
Coordinated travel arrangements by booking airfare, hotel and ground transportation.
Restocked supplies and placed purchase orders to maintain adequate stock levels.
Scheduled office meetings and client appointments.
Coordinated bookkeeping activities in QuickBooks.
Executed record filing system to improve document organization.
Coordinated and managed the return of over 200 client files.
Closely managed calendar and schedule of partners and associates of transactional team.
Volunteered for several office committees and travel to other offices to provide additional support.
Assisted in coordinating the first and three consecutive Wills for Heroes events.
Provided support for Public Finance, Real Estate, Transactional and Estate Planning teams.
Paralegal, 06/2006 - 03/2016 Donelson Barry, LLC – City, STATE,
Provided administrative support to transactional team, including Secretary of State filings and Internal Revenue Service Filings.
Managed Periodic Report filings for client entities for over 200 clients.
Provided back up for Legal Administrator including but not limited to electronic depositing; accounts payable; billing and accounts receivable through Quick Books and TABS.
Screened phone calls to effectively handle less important inquiries and keep senior staff free for more important matters.
Managed accounts and client records of clients, observing confidentiality and extreme discretion.
Managed general clerical needs such as opening and closing files, scanning sheets and faxing documents.
Scheduled and coordinated meetings between legal teams and clients.
Generated pleadings and other legal documents for review by attorneys and paralegals.
Handled office scheduling and made notes for deadlines, motions and other important dates.
Conferred with clients and other involved parties to gather and track case information
Office Manager/Paralegal Manager, 08/1991 - 05/2006 Beacom, Nicholas & Associates – City, STATE,
Managed billable hour tracking, payroll, client invoicing and schedules.
Screened phone calls to effectively handle less important inquiries and keep senior staff free for more important matters.
Managed accounts and client records of clients, observing confidentiality and extreme discretion.
Helped with intake of new clients and materials by setting up files and documenting important information.
Kept office efficient and organized by managing tasks such as supply restocking and general upkeep without oversight.
Managed general clerical needs such as opening and closing files, scanning sheets and faxing documents.
Scheduled and coordinated meetings between legal teams and clients.
Generated pleadings and other legal documents for review by attorneys and paralegals.
Handled office scheduling and made notes for deadlines, motions and other important dates.
Managed 12-unit office building, prepared leases and billing for new and existing tenants.
Compared vendor prices and negotiated for optimal savings
Education
Paralegal Certificate: Paralegal Studies, Expected in 04/1994 - Denver Paralegal Institute - Denver Colorado, GPA: Status -
Affiliations
Adept professional with 30 years of administrative experience working with the general public,
15 years of experience managing business relations in a law office and 14 years of executive
administrative experience. Interacts well with others at all levels to include clients, Federal, State
and Municipal court staff, District Attorney’s office and various police agencies throughout the
State. Known for being considerate, hardworking, self-motivated and great team player who
accomplishes goals.
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