Jessica Claire
, , 100 Montgomery St. 10th Floor (555) 432-1000,
Professional Summary

Experienced Office Management and Administration Professional with 12 years of experience optimizing productivity, efficiency and service quality across various environments. Highly dependable, ethical and reliable support specialist and leader that blends advanced organizational, technical and business acumen. Works effectively with cross-functional teams in ensuring operational and service excellence. Seasoned Construction professional with exceptional leadership and project management skills. Competent in team, budget and schedule oversight. Develops scopes, checks field activities and updates clients.

  • Attentive and Detail Oriented
  • Contract Preparation, Review, and Management
  • Spreadsheets
  • Organizational Skills
  • Flexible
  • Motivated
  • Problem Solver
  • Strong Sense of Structure
  • Notary
  • Administrative support
  • Billings
  • Closing
  • Interpersonal Skills
  • Customer service
  • Database management
  • Documentation
  • Employee management
  • Procurement
  • Project Management
Work History
10/2019 to 10/2020 On-Site Project Coordinator Vanderbilt University | Tennessee, IL,
  • Formulated complete project plans and coordinated engineering, design and shop drawing efforts.
  • Kept projects on schedule by managing deadlines and adjusting workflows as needed.
01/2016 to 10/2019 Office Manager Dnv Gl | Austin, TX,
  • Duties included but were not limited to: Employee management, contract preparation, submittal package collection, Purchasing/ Procurement.
  • Closeout packages, billings, provide assistance to Project Managers and Superintendents.
  • Aggregated and analyzed data related to administrative costs to prepare budgets for corporate-level management.
  • Integrated logistic systems into company processes to improve operations and manage work orders and price changes.
  • Handled all incoming business and client requests for information.
  • Compared vendor prices and negotiated for optimal savings.
  • Produced high-quality documents, spreadsheets and presentations for internal and customer-facing needs using MS Office suite.
  • Tracked and recorded expenses and reconciled accounts to maintain accurate, current and compliant financial records.
  • Hired, managed, developed and trained staff, established and monitored goals, conducted performance reviews and administered salaries for staff.
  • Communicated corporate objectives across all divisions through regular correspondence and scheduled status updates.
  • Optimized organizational systems for payment collections, AP/AR, deposits and recordkeeping.
  • Developed and initiated projects, including managing costs, schedule and performance.
  • Identified plans and resources required to meet project goals and objectives by setting realistic timelines and checkpoints.
01/2014 to 01/2016 Project Administrator Syndigo | Phoenix, AZ,
  • Understanding the means and methods of construction terminology.
  • Updating vendor and subcontractor information (database management).
  • Provide direct administrative support to Project Management.
  • Provide plans and specifications to vendors and subcontractors.
  • Generate and distribute subcontractor agreements.
  • Processing documents to City and county building permits.
  • Generating and distributing change orders to owners and subcontractors.
  • Completing project closeout procedures and maintain a warranty program for all projects.
  • Projects I have worked directly on include:.
  • StarChild Academy.
  • Sonesta ES Suites.
  • NTC Orlando NGA Renovations.
  • RaceTrac.
  • Orange County Utilities Operations Building.
  • Orange County Three Points Maintenance Facility.
01/2009 to 01/2014 Project Coordinator The Hatch Group | City, STATE,
  • Coordinate construction efforts for new construction.
  • Coordinate permitting and make ready process, generate complex project reports, create and maintain project files, process pay applications, lien releases, OCO, SCO, and maintain project close out documentation.
  • Developed and executed pre-construction milestones on project schedule.
  • Collaborated with contractors, architects, engineers and public agencies to complete projects within timeline limitations and budget constraints.
  • Oversaw entire building turnover process, enhancing communication between all construction management to facilitate smooth completion.
  • Managed commercial construction projects by working effectively with general contractors, subcontractors, engineers and architects.
  • Evaluated subcontractor bids and identified most qualified and economical candidates, establishing advantageous contracts and cutting costs.
  • Communicated daily with vendors to keep project fully operational.
Expected in Winter Springs High School City College – Private Investigation | , , GPA:
With experience in the fields of administration and management, I have developed a strong set of leadership and motivational skills. I have an ability to quickly build rapport and establish trust. In hopes of finding a position that will highlight these abilities while also continuing to grow as a person and employee.

By clicking Customize This Resume, you agree to our Terms of Use and Privacy Policy

Your data is safe with us

Any information uploaded, such as a resume, or input by the user is owned solely by the user, not LiveCareer. For further information, please visit our Terms of Use.

Resume Overview

School Attended

Job Titles Held:

  • On-Site Project Coordinator
  • Office Manager
  • Project Administrator
  • Project Coordinator


  • Winter Springs High School City College – Private Investigation

By clicking Customize This Resume, you agree to our Terms of Use and Privacy Policy

*As seen in:As seen in: